Council-in-Committee

THAT the agenda be approved with the following amendments:  Remove Staff Report CAO 21-84 Clean Yard By-law / Lot Maintenance from the agenda for further review and to be brought back in 2022 for Council consideration.  Councillor Van Paassen pulled Town of Georgina RE: Lack of Recycling Options for further discussion.  Councillor Huffman pulled Information Memo - Governance Training Presentation for further discussion.  Add Closed Session Item Organizational Structure  Add Information Memo - Integrity Commissioner Services under Office of the Chief Administrative officer Staff Reports *It is noted that this item was missed being discussed and will be added to the December 21, 2021 Council meeting agenda  Councillor Vandendriessche introduced a Notice of Motion  Councillor Martin introduced a Notice of Motion

THAT the deputation provided by Rick Rozak and Rita-Marie Hadley regarding Support for Lansdowne Children's Center be received as information.

WHEREAS Lansdowne Children‘s Centre [Lansdowne] provides local specialized services to >3,000 children and youth living with physical, communications, and/or developmental disabilities; AND WHEREAS growth of population and corresponding pediatric services has caused severe crowding of Lansdowne’s main site, causing delays for 2,000 children and youth, including Norfolk County residents, who are waiting for services; AND WHEREAS the Ministry of Children, Community and Social Services (MCCSS) has acknowledged these pressures by the 2019 approval of functional planning support to allow Lansdowne to submit an updated Major Capital Business Case in 2020; AND WHEREAS Lansdowne’s principal building cannot meet the future needs of the City of Brantford, the counties of Norfolk, Haldimand and Brant, the Six Nations of the Grand River and the Mississaugas of the Credit First Nations; AND WHEREAS Lansdowne has undertaken lengthy and considerable work pursuing alternative premises and added service sites to prevent families from facing delays accessing critical service but, the longer it must wait for a commitment of major capital approval, the longer children wait; AND WHEREAS there is strong community support for Lansdowne operating in appropriate sized premises; THEREFORE BE IT RESOLVED, THAT Council request that the Government of Ontario immediately grant Stage 1 Planning approval for Lansdowne to progress through plans for new premises, inclusive of the necessary funding to enable i

THAT the deputation provided by Ken Person regarding Country Road and Woodlot Access for ATVs be received as information.

THAT the Operations Department be directed to bring back a report to Council related to County Road and County Woodlot Access for ATVS prior to the end of Q1 of 2022.

THAT the deputation provided by Tamra Smith and Marilyn Antkin, R.I.S.E. regarding plight of homeless in Norfolk County be received as information.

THAT the presentation provided by James Cook, Watson & Associations, regarding Norfolk County Comprehensive Review Study (C.R.) be received as information.

THAT Staff Report CD 21-129 Comprehensive Review Phase 1: Long-Term Growth Analysis, prepared by Watson & Associates Economic Ltd., be received for information; AND THAT the growth projections (including the population Reference Scenario and the employment scenario) identified in Comprehensive Review Phase 1: Long-Term Growth Analysis, prepared by Watson & Associates Economic Ltd., attached as Appendix A to Staff Report CD 21-129, be approved; AND FURTHER THAT staff be directed to incorporate the Comprehensive Review Phase 1: Long-Term Growth Analysis, prepared by Watson & Associates Economic Ltd., attached as Appendix A to Staff Report CD 21-129, into long range County wide initiatives throughout the Corporation in which population, housing, and employment data is required.

THAT Council authorize a letter of support, similar to that of the Town of Georgina, be circulated to the Ministry of the Environment, Conservation and Parks, the Minister of Environment and Climate Change Canada, Ministry of Agriculture, Food and Rural Affairs and Minister of Agriculture and Agri-Food regarding the lack of recycling options for agricultural bale wrap, twine, boat shrink wrap and agricultural plastic wrap.

THAT the information memo regarding Governance Training Presentation be received as information; AND THAT Staff form a committee to develop an evaluation tool and process for an annual Council performance and effectiveness evaluation and further that staff create an effectiveness survey to be circulated after every Council meeting.

THAT the Information Memo regarding Spending Authority By-law 2020- 73 be received as information; AND THAT the Information Memo regarding the Grand River Conservation Authority Draft Transition Plan be received as information; AND THAT the Information Memo regarding Hastings Drive Shoreline Protection private contribution be received as information; AND THAT the Information Memo regarding the Long Point Regional Conservation Authority Transition Plan be received as information; AND THAT the Downtown Simcoe Business Improvement Area Minutes - September 8, 2021 be received as information; AND THAT the Downtown Simcoe Business Improvement Area Minutes - October 13, 2021 be received as information; AND THAT THAT the Long Point Region Conservation Authority Minutes - November 3, 2021 be received as information; AND FURTHER THAT the Long Point Region Conservation Authority Minutes - November 10, 2021 be received as information.

THAT Staff Report HSS 210-23 Updated 10-Year Housing and Homelessness Plan 2020-2030, be received as information (Appendix 1); AND THAT Council approve the Updated 10-Year Housing and Homelessness Plan2020-2030 as attached as Appendix A to Staff Report HSS 20-05; AND FURTHER THAT staff be directed to advise the Ministry of Municipal Affairs and Housing of the approval of the Updated 10-Year Housing and Homelessness Plan 2020- 2030.

THAT Council direct staff to work with other organizations to engage in discussion with provincial, religious organization, or other community groups, or agencies that could offer location for homelessness relief or warming centers; AND THAT if there is success with any of the groups approached that a report be brought to Council with options for a new service provision.

THAT Staff Report HSS 21-26 Request for Affordable Housing Alternate Average Market Rent (AAMR), be received as information; AND THAT Council approve the request for AAMR as presented in this staff report.

THAT Staff Report CD 21-69 Growth Management Study – Volume 1: Context Report for OPNPL2021354, be received for information.

THAT Staff Report CD 21-127 Economic Recovery Plan Update be received as information.

THAT Staff Report EIS 21-14 Dingle Creek – Budget Amendment, be received as information; AND THAT the Capital Plan be amended to increase the costs for the Dingle Creek Drain Project by $2,727,000 to a total budget of $4,427,000, and that funding be provided through increases in external recoveries ($1,546,000) and debentures ($1,211,000), offset by the removal of funding in Provincial Grants ($30,000); AND FURTHER THAT staff be authorized to proceed with procurement of the construction of the drainage works in accordance with the drainage report and By-law 2015-55

THAT Staff Report EIS 21-46 2021 Municipal Drainage Services Update, be received as information.

THAT Staff Report EIS 21-49, Port Dover WWTF Upgrades, be received as information; AND THAT Council permit a single source supply as outlined in Norfolk County Purchasing Policy CS-02, Section 4.8.4 with R.V. Anderson Associates Limited; AND FURTHER THAT the General Manager, Environmental and Infrastructure Services be authorized to execute the required agreements with R.V. Anderson Associates Limited to complete the engineering detailed design, contract administration and inspection services for the Port Dover WWTF upgrades

THAT Staff Report EIS 21-51 Simcoe WWTF Upgrades be received as information; AND THAT Council permit a single source supply as outlined in Norfolk County Purchasing Policy CS-02, Section 4.8.4 with Hatch Limited; AND FURTHER THAT the General Manager, Environmental and Infrastructure Services be authorized to execute the required agreements with Hatch to complete the engineering design, contract administration and inspection services for the Simcoe WWTF upgrades

THAT Staff Report OPS 21-14 Kubota Mower Units Single Source Standardization be received as information; AND THAT Council authorizes a modified single source standardization procurement for the purchase of 3 Kubota front mount mower units with a life expectancy of seven (7) to nine (9) years.

THAT Staff Report OPS 21-17 Single Source Procurement for Continuing Norfolk County Garage Soil Remediation Project be received as information; AND THAT Council permits a single source procurement as outlined in Norfolk County Purchasing Policy ECS-02, section 4.8.4 with Peto MacCallum Ltd. to continue to supply geotechnical consulting services for the soil remediation project described in this report; AND THAT Council permits a single source procurement as outlined in Norfolk County Purchasing Policy ECS-02, section 4.8.4 with Ground Force Environmental Inc. to continue to supply soil remediation services at the Norfolk County Garage and Woodlot; AND THAT the quotation from Ground Force Environmental Inc. in the amount of $2,646,930.02 (excluding HST), for the year two to year five cost of Phase Two Remediation be approved and the General Manager, Operations be authorized to execute a contract with Ground Force Environmental Inc. AND THAT the quotation from Peto MacCallum Ltd., in the amount of $690,842.00 (excluding HST), for the year two to year five cost of Phase Two be approved and the General Manager, Operations be authorized to execute a contract with Peto MacCallum Ltd. AND FURTHER THAT the funding for the Norfolk County Garage Soil Remediation Project be provided by the issuance of debentures up to $3,400,000 with a term not to exceed 20 years.

THAT Staff Report CS 21-70 Proposed Valuations of Road Allowances, Streets, Lanes and Alleys, be received as information; AND THAT Council approve the valuations as set out in Option #3 of the report to be effective as of January 1, 2022; AND FURTHER THAT all road closure requests received prior to January 1, 2022, be processed at the valuation as set out in Option #3 of the report.

THAT Staff Report CS 21-72 Insurance Program Renewal for 2022 be received as information; AND THAT the General Manager, Corporate Services be authorized to execute the necessary documents with Intact Public Entities Inc. for the 2022 Insurance Program Renewal in the amount of $2,287,400 plus applicable taxes.

THAT Staff Report CAO 21-85 regarding Seasonal Parking Pilot Project be received as information; AND THAT Council direct staff to investigate implementing a Seasonal Parking Pilot Project in the communities of Long Point, Turkey Point, Port Dover and Simcoe as outlined in this report; AND THAT staff proceed with public consultation for feedback on the proposed pilot project; AND FURTHER THAT staff bring back a report to Council in Q1 of 2022 to consider implementing the pilot project.

THAT Staff Report CAO 21-92 Alternative Voting and Vote Counting Methods be received for information; AND THAT a by-law, substantially in a form as set out in Appendix 1, be passed to authorize the use of voting and vote tabulating equipment for Norfolk County Municipal Elections, and to repeal By-law 2017-44; AND FURTHER THAT staff further explore Special Mail-in Ballots and a Home Voting Service for use as an alternative voting method for the 2022 municipal election, and bring forward a report outlining these options in Q1 for Council consideration.

THAT the Information Memo regarding the 2022 Municipal Election Question on Ballot be received as information.

THAT Council-in-Committee enter closed session at 5:55 p.m. to discuss the following matters  CAO 21-93 Police Services Board Council Appointment  HSS 21-22 Provincial Child Care & Early Years  CD 21-133 Delhi High School Negotiations Update  Organizational Structure discussion item Pursuant to Section 239 (2) (b) (d) (e) (h) (k) of the Municipal Act, 2001 as amended as the subject matter pertains to a personal matters about an identifiable individual, including municipal or local board employees; labour relations or employee negotiations; litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them; and a position, plan, procedure, criteria or instruction to be applied to any negotiations

THAT Council-in-Committee reconvene in open session at 7:15 p.m.

THAT Staff Report CAO 21-93 regarding Police Service Board Member Replacement be received as information; AND THAT Michael Cruse be appointed to the Police Services Board.

THAT confidential Staff Report HSS 21-22 Provincial Child Care and Early Years Workforce Funding, be received as information; AND THAT staff proceed as directed in closed session and outlined in the confidential report; AND FURTHER THAT staff be directed to report back at a future meeting outlining the funding contributions subject to the conditions provided in the confidential report.

THAT Confidential Staff Report CD 21-133 Delhi High School Negotiations Update be received as information; AND THAT the recommendations contained in the Confidential Staff Report be approved; AND THAT that the Mayor and Chief Administrative Officer be authorized to execute the required documents as outlined in the confidential report; AND THAT public engagement proceed in 2022; AND FURTHER THAT staff be directed to report back at a future meeting outlining considerations contained within the confidential report.

THAT the meeting be adjourned at 7:18 p.m.