OPP Detachment Board

THAT the agenda be approved with the following amendments:  Amend Item 6.1. Police Services Board Minutes - September 23, 2021, to Item 6.1. Police Services Board Minutes - June 23, 2021  Add Next Board Meeting

THAT the Police Services Board enter into closed session at 11:04 a.m. pursuant to Section 35 (4) (b) of the Police Services Act, R.S.O. 1990 as the subject matter pertains intimate financial or personal matters or other matters may be disclosed of such a nature, having regard to the circumstances, that the desirability of avoiding their disclosure in the interest of any person affected or in the public interest outweighs the desirability of adhering to the principle that proceedings be open to the public. R.S.O. 1990, c. P.15, s. 35.

THAT the Police Services Board reconvene in open session at 11:23 a.m.

THAT Board Member Chopp be requested to provide any information regarding the alleged Police Commission complaint against the former Police Services Board Chair, that was referenced in the Media on September 22, 2021; AND THAT Ron LeClaire, Police Advisor for the Solicitor General’s Office be invited to attend a future meeting of the Police Services Board to provide information related to the complaint process for Police Service Boards.

THAT the minutes of the Police Services Board meeting of June 23, 2021, be approved as presented.

THAT the presentation provided by Ron LaClair regarding Police Advisor for the Ministry of the Solicitor General be received as information.

THAT the presentation provided by Kathryn Fanning, Manager of Strategic Financial Planning and Report, regarding Statement of Operations be received as information.

THAT the Police Services Board receive as information the Consent Agenda inclusive of:  Ontario Provincial Police, Norfolk County Detachment - Operational Statistics and Highlights September 2021  Ontario Provincial Police, Norfolk County Detachment - Operational Statistics and Highlights August 2021  Ontario Provincial Police, Norfolk County Detachment - Operational Statistics and Highlights July 2021

THAT the information memo regarding Police Services Board Chair Vacancy be received as information.

THAT the information memo regarding Police Services Board Chair Vacancy be received as information; AND THAT staff send a memo to the Council of Norfolk County regarding Norfolk County Police Service Board Member Resignation Notice.

THAT the Information Memo regarding Police Services Board Procedural By-law be received for information; AND THAT staff bring forward amendments to the Norfolk County Police Services Board By-law No. 1-03 for approval by the Police Service Board in Quarter 1 of 2022.

THAT the update provided by Acting Chair Santos regarding Ontario Association of Police Services Boards Labour Conference - November 18, 2021, be received as information; AND THAT Board Member Van Heugten be authorized to attend the Ontario Association of Police Services Boards Labour Conference on November 18, 2021, on behalf of the Police Services Board.

THAT the Police Services Board proceed with hosting the Ontario Association of Police Services Boards Zone 4 March meeting in 2022, AND THAT the Board establish a Planning Committee for the Ontario Association of Police Services Boards Zone 4 March Meeting, and appoint the following Members to the Committee:  George Santos  Willy Van Heugten  Kim Huffman  Rob Scott AND FURTHER THAT the Planning Committee report back with recommendations at the December Police Services Board meeting.

THAT the update by Acting Chair Santos regarding the Ontario Provincial Police Youth Foundation be received as information.

THAT the letter from Mike Fredericks be received as information.

THAT the Board forward a follow-up e-mail to the new Minister of Health including a copy of the previous correspondence sent to the Minister of Health, on behalf of the Police Services Board, regarding Marijuana Growing in Norfolk County requesting an acknowledgement of the correspondence. 13. Question Period 14. Adjournment Resolution No. 18 Moved By: Board Member Van Heugten Seconded By: Board Member Huffman THAT the next meeting of the Police Services Board be scheduled for December 15, 2021, at 9:00 a.m.