Council

THAT the agenda be approved with the following amendments: Additions:  Item 4.3 Closed Session: Staff report CD 22-C14 Development Charges Exemptions – Legal Advice Verbal Update  Deputation Mike Penner Re: Forest Conservation By-law  Staff Report CD 22-103 Re: 28TPL2022121 ANPL2022122-682, Ireland Road  By-law 2022-107 to Appoint a Building Inspector  Septic Flat Rate for Residents - under EIS Staff Reports Replacements due to clerical errors:  By-law 10-OP-2022 to Adopt Amendment Number 150 to the Norfolk County Official Plan in respect of municipal-initiated amendments for streamlining development approvals in accordance with provincial legislation  By-law 36-Z-2022 to Amend Zoning By-Law 1-Z-2014, as amended, for property described as Part Lot 3, Concession 5, Urban Area of Simcoe, Norfolk County.

THAT the following deputation be added to the agenda by a 2/3 majority of Council: Tim Smith and David Matthews Re: Charlotteville Community Grounds Purchase.

THAT Committee enter closed session at 9:10 a.m. pursuant to Section 239(2) of the Municipal Act, 2001 as amended as the subject matter pertains to (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose to discuss; and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations

THAT Council reconvene in open session at 10:12 a.m.

THAT Report CS 22-C12, Confidential Report – Proposed Land License Agreement – Ward 7, be received as information; AND THAT staff be directed to negotiate a Land License Agreement as outlined in closed session; AND THAT the Mayor and Clerk be authorized to execute the Land License Agreement as outlined in closed session; AND FURTHER THAT an information memo be brought forward at a future meeting to update Council.

THAT the deputation from Scott Pulliandre of G. Douglas Vallee Ltd., regarding Agenda Item 11.2.2 28TPL2021323 - ZNPL2021324 - Banstead Subdivision, CD-22-099, be added to the agenda.

THAT the deputation provided by Hetty Meijaard regarding the Forest Conservation By-law be received as information.

THAT the deputation provided by Mike Penner regarding the Forest Conservation By-law be received as information.

THAT the deputation from Tim Smith and David Matthews regarding the Charlotteville Community Grounds Purchase be received as information.

That Staff be directed to explore the sale of the Charlotteville Community Grounds to the Ag Society and bring back a report to Council for consideration which includes consideration of a grant to the organization to offset a portion of the maintenance expenses to be presented at the 2023 Budget meetings.

THAT the deputation by Scott Puillandre of G. Douglas Vallee Ltd., regarding Agenda Item 11.2.2 28TPL2021323 - ZNPL2021324 - Banstead Subdivision, CD-22-099, be received as information

THAT the following motions be approved on consent: 6.2 Information Memo - Delegated Authority to Award Purchasing Activity January 1, 2022 to June 30, 2022 THAT the Information Memo regarding the Delegated Authority to Award Purchasing Activity be received as information. 6.3 June 30, 2022 Operating Variance Report, CS-22-162 THAT CS-22-162 June 30th, 2022 Operating Variance Report be received as information; AND THAT staff be directed to monitor the 2022 Operating Budgets and take any reasonable steps to reduce or eliminate negative variances while mitigating any negative impact on service levels; 6.4 Connecting Link Program – Project Selections, EIS-22-079 THAT Staff Report EIS 22-079, Connecting Link Program – Project Selections be received as information; AND THAT applications for funding through the Connecting Link program be prepared and submitted for the reconstruction of James Street and Church Street intersection in Delhi and for traffic signal upgrades and intersection improvements at Norfolk Street North and Davis Street in Simcoe: AND THAT the Council of Norfolk County declares: 1. The submitted Applications meet the requirements of Ministry of Transportation Connecting Links Program as described in the Program Guide; 2. A comprehensive Asset Management Plan including connecting links has been completed and publicly posted; 3. The municipality will comply with the conditions that apply to designated connecting links under the Highway Traffic Act to ensure the safe

THAT Staff Report CS 22-164, Summary of Bid Awards for the period ending September 13, 2022, be received as information; AND THAT the General Manager, Operations be authorized to execute a contract with Joe Johnson Equipment for One (1) New Vacuum Road Sweeper via a Co-Operative with LAS/Canoe Procurement Group. AND THAT the Approved Capital Budget for one (1) new vacuum road sweeper be amended from $353,000 to $452,000 (rounded, incl. net HST) to accommodate the required increase of $99,000 with the variance to be funded from the Capital Equipment Pool Reserve. AND THAT the General Manager, Environmental and Infrastructure Services be authorized to execute a contract with Sierra Bridge Inc. for Request for Proposal EIS-ENG-22-55 Design/Build Norfolk County Road 45 Bridge Replacement and Road Construction in the amount of $2,067,985.00 (excluding HST); AND THAT the Approved Capital Budget related to the engineering and construction components for the replacement of the Norfolk County Road 45 Bridge (Big Creek Bailey Bridge - Structure 984503) be amended in aggregate from $1,800,000 to $2,281,000 (rounded, incl. net HST) to accommodate the total increase of $481,000 recommended in Attachment A. Engineering budget is being amended from $90,000 to $177,000 ($87,000 increase), and Construction budget from $1,710,000 to $2,104,000 ($394,000 increase); AND THAT the funding for the replacement of the Norfolk County Road 45 Bridge (Big Creek Bailey Bridge - Structure 984503) be amend

THAT the following Council minutes be approved: 8.1 Council Minutes - September 20, 2022 (Open and Closed) Council Open Minutes - September 2022 with the following amendments:  Resolution 16 needs to have By-law 2022-98 Being a By-law to Prohibit or Regulate the Destruction or Injuring of trees in woodlands within Norfolk County removed as the report was

THAT the following Committees of the Whole minutes be approved: 9.1 Public Hearing Committee Minutes - October 5, 2022

THAT the following Committee minutes be approved: 10.1 Health and Social Services Advisory Committee - July 25, 2022

THAT Council receive staff report HSS-22-030 as information; AND THAT Council authorize the Acting Director of Social Services & Housing to sign service agreements with eligible child care Licensees in Haldimand and Norfolk Counties for the Canada-Wide Early Learning and Child Care System. AND FURTHER THAT Children’s Services service agreements are included in any future delegated authority.

THAT application ZNPL2022202 affecting the lands described as PLAN 182 BLOCK 108 LOT 2 PART, LOTS 1 & 3, Urban Area of Simcoe, Norfolk County, to amend the Norfolk County Zoning By- Law 1-Z-2014 from ‘General Industrial Zone (MG)’ to ‘Urban Residential Type 1 (R1-B) Zone’ and ‘Urban Residential Type 2 Zone (R2)’ BE APPROVED, as shown in Attachment C to Report CD-22-097; AND FURTHER THAT the public input received for this application was considered as part of the decision.

THAT application ZNPL2021324, affecting the lands described as Lots 27 to 37 and Lots 44 to 48, Plan 216, Urban Area of Delhi, Norfolk County, to amend the Norfolk County Zoning By-Law 1-Z- 2014 from ‘Development Zone (D)’ and Urban Type 1 Zone (R1-A) to ‘Urban Residential Type 4 Zone (R4)’ with special provision 10.1024 and a holding provision and to Open Space Zone (OS) with special provision 10.1024 with a holding provision, BE APPROVED, as shown in Attachment A to Report CD-22-099; AND THAT the draft plan of subdivision application 28TPL2021323, affecting the lands described as Lots 27 to 37 and Lots 44 to 48, Plan 216, Urban Area of Delhi, Norfolk County, BE APPROVED, as shown in Attachment E and with the conditions as shown in Attachment B to Report CD-22-099; AND FURTHER THAT no public input was received for this application and therefore was not considered as part of the decision. Mayor Chopp requested a recorded vote. Yeas: (9): Mayor Chopp, Councillor Masschaele, Councillor Vandendriessche, Councillor Columbus, Councillor Van Paassen, Councillor Rabbitts, Councillor Taylor, Councillor Martin, and Councillor Huffman Voter Type: Majority (Present), Recorded

THAT Mark Pavkovic of Callibrex Developments be added as a deputation to the meeting by 2/3 majority vote.

THAT the deputation from Mark Pavkovic of Callibrex Developments be received as information.

THAT application ZNPL2022122, affecting the lands described as Part Lot 3, Concession 5, Urban Area of Simcoe, Norfolk County, to amend the Norfolk County Zoning By-Law 1-Z-2014 from General Industrial Zone (MG) with a Holding (H) to Urban Residential Type 1 Zone (R1-B), Urban Residential Type 4 Zone (R4), Urban Residential Type 6 (R6) Zone, and Open Space Zone (OS) with a new Holding (H) and a Special Provision 14.1025, BE APPROVED, as shown in Attachment A to Report CD-22-103; AND THAT the draft plan of subdivision application 28TPL2022121, affecting the lands described as Part Lot 3, Concession 5, Urban Area of Simcoe, Norfolk County, BE APPROVED, as shown in Attachment F and with the conditions as shown in Attachment B to Report CD-22-103; AND FURTHER THAT the public input received for this application was considered as part of the decision.

THAT the discussion regarding Septic Flat Rates be received for information.

THAT Staff Report OPS 22-49 be received as information; AND THAT Norfolk County Council authorizes the General Manager, Operations to execute a contract with Livingston Excavating Inc. for the Award of Quotation OPS-RDS-22-04 for Rental of Stacker with Hopper in the amount of $28,200.00; AND THAT Norfolk County Council authorizes the General Manager, Operations to execute a contract with Livingston Excavating Inc. for the Award of Quotation OPS-RDS-22-50 Loader Rental for Dundurn Storage Facility in the amount of $19,758.48; AND FURTHER THAT the Proposed 2023 Levy Supported Operating Budget be updated to reflect revised pricing estimates related to the winter maintenance contracts awarded in this report.

THAT Staff be directed to review further information and additional public feedback and further bring a report back to the November 1st Council Meeting.

THAT Staff Report CS-22-155, Conflict of Interest Update to CS-02 Purchasing Policy, be received as information; AND THAT Policy No. CS-02 Purchasing Policy, be approved as outlined in Attachment A – CS-02 Purchasing Policy (Final);

THAT Report CS 22-169, Request for Closure and Conveyance of Unopened Portions of Banstead Street and Ewell Street, Plan 216, Delhi, be received as information; AND THAT the portions of Banstead Street and Ewell Street, Plan 216 Delhi, as set out in the report, be declared surplus to municipal needs, approved for closure and conveyance to the Sharmas, subject to the reservation of an easement to Enbridge Gas, at a valuation of $3.72 per square foot; AND THAT the property owners be responsible for all costs associated with the process for closure and conveyance of the portions of Banstead Street and Ewell Street, as set out in the report, including: all relevant surveying costs, title searching costs, advertising costs and all document registration costs; AND THAT the Mayor and Clerk be authorized to execute the Agreement of Purchase and Sale and all other documents deemed necessary to complete the transaction with respect of the sale of the County owned streets to the Sharmas; AND FURTHER THAT Staff recommend that upon completion of the transaction, the net proceeds are to be recorded as revenue within the current year operating budget and subsequently transferred to the Property Management Services Reserve.

THAT Staff Report CAO 22-126 Re: Simcoe BIA Term of Board of Management Extension be received for information; AND THAT Council approve an extension of the current Board members to March 31, 2023; AND FURTHER THAT the County Clerk work with the BIA on developing an appropriate Board of Management member election process and any required updates to the establishing by-law.

THAT the following By-laws be approved, signed by the Mayor and Clerk and affixed with the Corporate Seal. 12.1 By-law 10-OP-2022 Being a By-Law to Adopt Amendment Number 150 to the Norfolk County Official Plan in respect of municipal- initiated amendments for streamlining development approvals in accordance with provincial legislation 12.2 By-law 32-Z-2022 Being a By-Law to Amend Zoning By-Law 1-Z-2014, as amended, for property described as Part Lot 22, Concession 14, Geographic Township of Windham, Norfolk County. 12.3 By-law 33-Z-2022 Being a By-Law to Amend Zoning By-Law 1-Z-2014, as amended, for property described as Part Lots 1 and 2, Plan 31B Block 3, Geographic Township of South Walsingham, Norfolk County 12.4 By-law 34-Z-2022 Being a By-Law to Amend Zoning By-Law 1-Z-2014, as amended, for property described as Lots 27 to 37 and Lots 44 to 48, Plan 216, Urban Area of Delhi, Norfolk County known as 60 and 69 Banstead Street. 12.5 By-law 35-Z-2022 Being a By-Law to Amend Zoning By-Law 1-Z-2014, as amended, for property described as Part Lot 1 and 3, Lot 2, Block 108, Plan 182, Urban Area of Simcoe, Norfolk County, municipally known as 166 Metcalfe Street South. 12.6 By-law 36-Z-2022 Being a By-Law to Amend Zoning By-Law 1-Z-2014, as amended, for property described as Part Lot 3, Concession 5, Urban Area of Simcoe, Norfolk County. 12.8 By-law 2022-103 Being a By-Law to Provide for the Paying of Remuneration to Members of Council 12.9 By-law 2022-104 Being a By-law to Mai

THAT By-law 2022-105 Being a By-law to Confirm the Proceedings of the Council of Norfolk County at this Regular Council Meeting Held on the 5th Day of October 2022 be approved, signed by the Mayor and Clerk, and be affixed with the Corporate Seal.

THAT Council be adjourned at 4:11 pm.