Norfolk County Public Library Board

THAT the agenda be approved as presented.

THAT the NCPL Board adopts the Minutes of the November 22, 2023 Board meeting as amended to add Dianne Austin as present at the meeting.

THAT NCPL Operations Monitoring Report November 2023 #24-01-01 be received for information; AND THAT NCPL Board approve the report as presented.

THAT NCPL Operations Monitoring Report December 2023 #24-01-02 be received for information; AND THAT the Library Board approve the report as presented.

Schyndel THAT HR-07 - Workplace Harassment and Discrimination Policy be approved as amended to add text: up to and including termination of employment to the end of Section 3: Responsibilities and False Reports Item 4.

THAT HR-08 - Prevention of Workplace Violence Policy be approved as amended to add text: up to and including termination of employment to end of Section 3: Confidentiality and False Reports Item 2.

Schyndel THAT HR-09 - Health and Safety Policy be approved as amended to add the following statement at the end of the policy: Any employee who fails to follow the guidelines set out in this policy may be subject to disciplinary action up to and including termination of employment.

Schyndel THAT HR-10 - Employee Conduct Policy be approved as amended to replace text of modest value with the following: of a value of no more than $50.00 in Section 5: Gifts and Benefits. AND to add the following statement at the end of the policy: Any employee who fails to follow the guidelines set out in this policy may be subject to disciplinary action up to and including termination of employment.

THAT HR-11 - Professional Development and Training Policy be approved as amended to add Item 3 to Section 4: Problem Resolution and Discipline : Depending on the severity of the problem the application of the progressive disciplinary process can be initiated at any of the 5 steps as determined applicable to the situation. Termination as a result of a major infraction does not have to be preceded by previous actions.

THAT VOL-01 - Volunteer Policy be approved as presented.

THAT NCPL Finance Committee Board Report #24-01-04 be received for information; AND THAT NCPL Board approve the report as presented.

THAT NCPL Strategic Planning Committee Board Report #24-01-05 be received for information; AND THAT NCPL Board approve the report as presented.

THAT the Board enter into closed session at 5:45 p.m. to discuss a personal matter and a labour relations matter pursuant to section 239(2)(b)(d) of the Municipal Act, 2001, as amended as the subject matter pertains to personal matters about an identifiable individual, including municipal or local board employees and labour relations or employee negotiations Verbal Update: Personal matter Pursuant to section 239(2)(b) of the Municipal Act, 2001, as amended as the subject matter pertains to personal matters about an identifiable individual, including municipal or local board employees Verbal Update: Labour relations matter Pursuant to section 239(2)(d) of the Municipal Act, 2001, as amended as the subject matter pertains to labour relations or employee negotiations.

THAT the Board approves direction taken in closed session.

THAT By-law 2024-01LIB being a By-law to confirm the proceedings of the Norfolk County Library Board at this Regular Board Meeting held on the 24th day of January 2024 be approved.

THAT the meeting adjourn at 6:05 p.m.

THAT HR-07 - Workplace Harassment and Discrimination Policy be approved as amended to add text: up to and including termination of employment to the end of Section 3: Responsibilities and False Reports Item 4.

THAT HR-09 - Health and Safety Policy be approved as amended to add the following statement at the end of the policy: Any employee who fails to follow the guidelines set out in this policy may be subject to disciplinary action up to and including termination of employment.

THAT HR-10 - Employee Conduct Policy be approved as amended to replace text of modest value with the following: of a value of no more than $50.00 in Section 5: Gifts and Benefits. AND to add the following statement at the end of the policy: Any employee who fails to follow the guidelines set out in this policy may be subject to disciplinary action up to and including termination of employment.

THAT the Board enter into closed session at 5:45 p.m. to discuss a personal matter and a labour relations matter pursuant to section 239(2)(b)(d) of the Municipal Act, 2001, as amended as the subject matter pertains to personal matters about an identifiable individual, including municipal or local board employees and labour relations or employee negotiations 1. Verbal Update: Personal matter Pursuant to section 239(2)(b) of the Municipal Act, 2001, as amended as the subject matter pertains to personal matters about an identifiable individual, including municipal or local board employees 1. Verbal Update: Labour relations matter Pursuant to section 239(2)(d) of the Municipal Act, 2001, as amended as the subject matter pertains to labour relations or employee negotiations.