Council-in-Committee

That the agenda be amended to include the following changes;  To add deputation from Tim Rodger regarding Surplus Land  To add notice of Motion from Councillor Veri.  To move item 4.8 Marina Dredging Update: Port Rowan and Port Dover, CDS-25-11 from consent to Staff reports.  Councillor Veri has requested to pull Communication Item 5.1 Letter from Mayor Martin and Councillor Veri Re: MNRF Funding for Port Dover Fisheries  Councillor Van Paassen has requested to pull Consent item 4.5, CDS-25- 108 Update to Valuations of Road Allowances, Streets, Lane and Alleys for further discussion.

That the agenda be approved as amended

That committee enter closed session at 1:03 p.m. to discuss pursuant to Section 239 (2) (a) (f) of the Municipal Act, 2001 as amended as the subject matter pertains: (a) the security of the property of the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

That Council-in-Committee reconvene in open session at 1:32 p.m.

That closed session items were received as information and directions were provided to staff.  Legal Opinion received on the Dredging Operations and Implications at the Port Rowan Marina - Ward 1  Cyber Insurance - All Wards

That consent items 4.1 through 4.4 and 4.6 through 4.8 be received as information. 4.1 Angling Road (Ward 7) Speed Limit Review, PW-25-024 That report PW-25-024 Angling Road (Ward 7) Speed Limit Review be received as information; And That, Council further amends the Rate of Speed By-Law to reduce the speed limit of Angling Road from Concession 6 Townsend to 670m south of Norfolk County Road 19 to 70km/hr; And further that, staff be directed to implement the required signage modification to facilitate the reduction. 4.2 Encroachment Application - 434-484 Norfolk St S Simcoe - CDS-25- 077 That Report CDS-25-077 regarding 434-484 Norfolk Street South, Simcoe-Encroachment Application be received as information; And That The Corporation of Norfolk County enter into an Encroachment Agreement with Skyline Retail Real Estate Holdings Inc., being the current property owner of 434-484 Norfolk Street South, Simcoe, to recognize the encroachment onto Norfolk Street South, Simcoe; And That Council provide an exemption to Policy CAO-13: Encroachments upon Municipal Property to allow a new encroachment of a major nature; And That the necessary by-law authorizing the Mayor and Clerk to execute the said Encroachment Agreement be presented to Council for adoption; And Further That the property owner pay all costs associated with this Encroachment Application including the registration on title of the Encroachment Agreement. 4.3 Special Event C2510-00079333 - Langton Santa Claus Parade - Tempor

Refer Update to Valuations of Road Allowances, Streets, Lanes and Alleys, CDS-25-108

That communication item 5.1 be received as information.  Letter from Mayor Martin and Councillor Veri

That communication items 5.2 and 5.3 be received as information.  Letter from Grand Erie Public Health  Letter from Grand River Conservation Authority

That the deputation be received as information.

That staff be directed to consider the comments provided by the Port Dover Lions Club and: Further that any preliminary estimates on environmental assessments be included.

That the presentation be received as information.

Norfolk County Council endorses Option #2 of the repair the Teeterville Dam

That the presentation be received as presented

That Staff Report CDS-25-099, Norfolk County Garage Phase Two Remediation Update and Next Steps, be received as information; and That Council approve the staff recommendation to proceed with Option 2, as presented in this report, to take effect immediately following the expiration of the current contract on December 31, 2025; and Further That Project 5331910 Soil Remediation – Norfolk Garage & Woodlot be amended (decreased) by $450,000 to a total allocation of $9,951,000.

That report CS-25-159, Norfolk General Hospital Project Update be received as information; and That Council provide direction to staff regarding the release of the requested $3 million previously pledged to the Norfolk General Hospital capital campaign; and Further that the remaining $2 million be held until such time as the Norfolk General Hospital is prepared to begin construction on the Labour & Delivery Project That the remaining $2 million funding only be released when Norfolk General Hospital confirms all remining funding in place.

That Staff Report CS-25-165 2026 Insurance Program Renewal be received as information. And That authority be delegated to the General Manager, Corporate Services to renew the County’s insurance program with Aon Reed Stenhouse for the 2026 term in the amount of $2,212,630 plus applicable taxes.

That report CS-25-166 Revised Policy for The Tax assistance Program for Low-Income property owners be received as information; and That Council approves Governance Policy GP-036 Property Tax Assistance Program for Low-Income Property Owners, included as Appendix 1, with an effective date of January 1, 2026, and Further that Council repeals the former policy FS-28 as of December 31, 2025.

That report CS-25-166 Revised Policy for The Tax assistance Program for Low-Income property owners be received as information; and That Council approve, after the removal of the cap, Governance Policy GP-036 Property Tax Assistance Program for Low-Income Property Owners, included as Appendix 1, with an effective date of January 1, 2026, and Further that Council repeals the former policy FS-28 as of December 31, 2025, and Further that, staff be directed to bring a report back to Council in Q2 of 2026 outlining other options that residents have for assistance. This motion was

That no changes be made the existing policy and Staff report CS- 25-166 be

That report PW-25-027 be received as information; and That staff be directed to proceed with stop sign removal on the Nelson Street West at Maple Boulevard; and That Council enact a by-law amendment for the removal of the stop control from Nelson Street West approaches at Maple Boulevard; and That the scope of Project 3332403 2024 Accessible Sidewalks be changed to proceed with the implementation of a Level 2 - Type B Pedestrian Crossover in 2026 on Nelson Street West at Maple Boulevard; and Further that staff be directed to review policy PW-14 All Way Stop Installations and report back to Council with recommended revisions.

That Council-in-Committee receives Report CDS-25-111 for information; and Further That the Approved Capital Budget for Projects 7632305 PDHM Dredging Entrance and 7632304 PRHM Channel Maintenance be amended (increased) by $20,000 each, to a total allocation of $140,000 and $430,000, respectively, to allow for further environmental sampling at each site to comply with permitting requirements, with both to be funded from the Marinas Reserve.

That Council-in-Committee enter closed session at 4:27p.m. to discuss pursuant to Section 239 (2) (a) (b) (e) of the Municipal Act, 2001 as amended as the subject matter pertains: (a) the security of the property of the municipality or local board; (b) personal matters about an identifiable individual, including municipal or local board employees; (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;

That Council-in-Committee reconvened in open session at 4:45 p.m.

That the closed session items be received as information.  Security of Property of the Municipality or Local Board - Ward 5

That the meeting be adjourned at 4:46 p.m.