Council-in-Committee

That the agenda be approved as presented.

That Council-in-Committee enter closed session at 1:07 p.m., pursuant to the Municipal Act, 2001, as amended, section 239(2)(b)(f) and (e) to discuss matters pertaining to:  personal matters about an identifiable individual, including municipal or local board employees; and  advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and  litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

That Council-in-Committee reconvene in open session at 2:04 p.m.

That Consent items 4.1 to 4.3 be approved as presented 4.1 Community Safety Zone Policy Update, EIS-24-045 That Report EIS-24-045 Community Safety Zone Policy Update be received as information; And That Council approve Policy 15 Community Safety Zones as revised; 4.2 Special Event 2024-14 - Port Dover Canada Day Parade - CS-24-054 THAT the Information Memo regarding Special Event 2023-14 - Port Dover Canada Day Parade be received as information: 4.3 Annual Drinking Water Quality Management Standard Update - EIS-24-040 That the Information Memo regarding the be received as information.

That the Deputation by Les Anderson regarding the Norfolk County Comprehensive Parking Study be received as information.

That the Deputation by Kay Matthews regarding the Ontario Business Improvement Area Association be received as information.

That the Deputation by Allan Leighton regarding the Vittoria Town Hall be received as information.

That agenda item 8.4.4, Future of Vittoria Old Town Hall Options Report, OPS- 24-011 be

That the Deputation by Scott Bouck regarding the Port Rowan Information Building be received as information.

That Communication items 7.1 to 7.3 be received as information. 7.1 Letter from the Hon. Michael Kerzner, Solicitor General re: Community Safety and Policing Act, 2019 7.2 Letter from the Hon. Prabmeet Singh Sarkaria, Minister of Transportation re: 2024-25 Connecting Links Program 7.3 Letter from Port Dover Waterfront Preservation Association re: Governance Options for the Port Dover Harbour Marina and Port Rowan Marina

That Report EIS-24-046 Connecting Links Funding – Queensway East be received as information; and That Council authorize staff to enter into a contribution agreement with the Ministry of Transportation pertaining to the Connecting Links Funding discussed within this report; and Further that the Approved Capital Budget be amended to include $792,000 of the construction component of Project 5533016 Queensway East – Norfolk Street to Ireland Road in 2024, to be funded by Provincial Grants and the Roadway Construction Reserve.

That Norfolk County endorse the examination of the use of the Lynn Valley Trail (former Railway Line) between Decou Road and 16 Oakwood Ave as a utility corridor for the purpose of providing a trunk gravity sanitary sewer line to the lands on the North side of Decou Road between the existing Lynn Valley Trail and to the East of Ireland Road (south of Victoria Street); and That the examination be undertaken by Calibrex Developments (Developer for 682 Ireland Road) with oversight of the examination provided by Norfolk County’s Engineering Department; and That the examination include the assessment of other sanitary servicing options for the surrounding development lands along with an analysis of the financial cost/benefit comparison, and assessment of identified environmental, and social impacts along with mitigation strategies to address same; and That the examination include consultation with Norfolk County EIS, Community Development and Operations Divisions, the Long Point Conservation Authority, the Lynn Valley Trail Users, and abutting land- owners; and Further that should the use the Lynn Valley Trail be deemed the proposed preferred alternative route for providing sanitary services to the area, that such recommendation be brought to Council for consideration of approval.

That Report EIS-24-043 In Road Flexible Signage be received as information; and, That Council approve staff to proceed with a Pilot Program to install In Road Flexible Signage in Norfolk County; and, That Staff setup a site on the Engage Platform to provide information about the Pilot Program and gather feedback from our residents; and, Further That Staff report back on the effectiveness of the signage in Q4 of 2025.

That Report EIS-24-042 Speed Watch Sign Program be received as information; and, That Council approve Policy EIS-03 Speed Watch Program; and, Further That the financial impacts related to the installation of new speed watch signs that meet the warrants of the Speed Watch Policy be

That OPS-24-018, The Corporation of Norfolk County Energy Conservation and Demand Management Plan 2024-2029, be received as information; and That Council approve The Corporation of Norfolk County Energy Conservation and Demand Management Plan 2024-2029 as presented; and That Operations staff be directed to provide annual reports, commencing in 2025, to Council on the progress made through Plan implementation; and That Operations staff be directed to provide a report to Council detailing the International Council for Local Environmental Initiatives’ (ICLEI) Partners in Climate Protection Program for decision; and That the Proposed 2025 Levy Supported Operating Budget include an allocation of $67,600 as a Council Approved Initiative (CAI) to reflect the annual incremental operating costs expected to implement the Energy Conservation and Demand Management Plan; and Further that the financial impacts related to the implementation of energy conservation and demand management projects be

That Council receive Report OPS-24-019 Waterford Branch Library Retrofits and Interior Renovation – Budget Amendment as information; and That the Director, Facilities be authorized to execute a contract with PK Construction Inc. for tender OPS-FAC-24-01 Waterford Branch Library Retrofits, Upgrades and Interior Renovation, in the amount of $1,033,049 (excluding HST); and That the Approved Capital Budget for Project 9131801 Interior Expansion – Waterford Library be amended from $450,000 to $646,000 to accommodate the required increase of $196,000, with funding to be provided from Development Charge Debt; and That the Approved Capital Budget for Project 9132206 NCPL – Waterford Branch Retrofit be amended from $376,000 to $530,000 to accommodate the required increase of $154,000, with funding to be provided from the Library Reserve ($229,000) and Federal Grants ($301,000); and Further that the Approved Capital Budget for Project 9132204 Carpets – Waterford Library Branch be amended (decreased) from $75,000 to $55,000 as offsetting savings ($20,000).

That Council receive OPS-24-017 297 James St Cemetery Delhi as information; and That Council direct staff to return to Council with updates, as appropriate, as staff follow the Bereavement Authority of Ontario (BAO) requirements concerning the repatriation of monuments and recognition of the site.

That Operations Staff Report 24-022 Request to Review Boating Restrictions for Port Dover Beach be received as information; and That staff be authorized to take the necessary steps to review and if supported by stakeholders, make a formal application to remove the Vessel Operation Restriction Regulation Schedule 1 designation for the Port Dover Beach; and Further that in consultation with Transport Canada replace the Schedule 1 designation with a Schedule 2 designation for the Port Dover beach.

That the staff report, Comprehensive Parking Study Staff Recommendations, OPS-24-010, be

That Staff Report CS-24-081 be received as information; and That Council authorizes a single source supply as outlined in Norfolk County Purchasing Policy CS-02, Section 4.8.4 with Granicus’s Bang the Table Engagement HQ platform for a two (2) year term, with three (3) one (1) year optional extensions, to continue to provide online community engagement services as identified within the report; and Further that the Director, Corporate Customer Service and Communications, be authorized to enter into an agreement with Granicus for the continued licences and services of the platform for an annual fee of $17,120 (excluding HST).

That Council receives Report CS-24-083 – Norfolk County Customer Experience Strategy and Action Plan for information; and Further that Council hereby directs staff to proceed with the creation of a business case for the implementation of the Customer Experience Strategy and Action Plan, to be considered as a New Budget Initiative during the 2025 levy supported operating budget.

That report CS-24-008, Revenue Services User Fee Review, be received as information; and That staff be directed to implement recommendations in the report, as amended, by removing the post-dated cheque handling fee, by increasing the reminder notice fee from $5.00 to $10.00, and with all other fees to remain as proposed and recommended in the report.

That Norfolk County continue with a revised AMPLIFY Norfolk Grant Program. Recorded vote: Yes: (3) Councillor Huffman, Mayor Martin, Councillor Masschaele No: (4) Councillor Brunton, Councillor Columbus, Councillor Van Paassen, Councillor Veri

That Council receives the AMPLIFY Norfolk Grant Program Options Report CAO-24-051; and That Council directs staff to discontinue the AMPLIFY Norfolk Grant Program.

That the Report regarding the Port Dover Kinsmen Club Splash Pad Proposal be received as information; and That Council support, in principle, for the 2027 capital budget, the proposal for a splash pad in Port Dover, as summarized in this report, pending confirmation of the following:  Necessary water and wastewater capacity is confirmed and that allocating water for a splash pad will not hinder capacity for growth requirements; and  A new water allocation policy is approved by Council; and  A Council-approved Recreation master Plan confirms the splash pad requirement for Port Dover and Norfolk.

That Council-in-Committee enter closed session at 7:34 p.m., pursuant to the Municipal Act, 2001, as amended, section 239(2)(b) and (c) to discuss matters pertaining to:  personal matters about an identifiable individual, including municipal or local board employees; and  a proposed or pending acquisition or disposition of land by the municipality or local board.

That Council-in-Committee reconvene in open session at 7:48 p.m.

That Council-in-Committee hereby adjourn at 7:49 p.m.