Council-in-Committee

THAT the Agenda of the Committee-in-Council be approved as presented.

That Committee enter closed session at 1:01 p.m., pursuant to the Municipal Act, 2001, as amended, sections 239(2), as the subject matter pertains to: (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations

That Committee reconvene in open session at 1:50 p.m.

That report CD-23-C03, Request for Municipal Responsibility Agreement, be received for information; and That staff proceed as directed respecting negotiations pertaining to the request for a Municipal Responsibility Agreement.

That Consent items 4.1 to 4.10 are approved as amended. 4.1 2022 Financial Statements - Lynnwood Arts Centre - CS-23-112 THAT the Information Memo regarding the 2022 Financial Statements – Lynnwood Arts Centre be received as information. 4.2 Drain Construction Billing - July 2023 - CS-23-096 THAT Staff report CS-23-096 Drain Construction Billing – July 2023 be received as information; AND THAT the levying By-Law, as provided in Attachment A, be brought forward at the next Council meeting to levy and collect drainage assessments to all properties affected. 4.3 Special Event 2023-27 - Simcoe Heritage Friendship Festival Temporary Road Closure - CS-23-121 THAT the Information Memo regarding the Special Event 2023-27 Simcoe Heritage Friendship Festival Temporary Road Closure be received as information. 4.4 Special Event 2023-29 - Port Dover Beerstock Temporary Road Closure - CS-23-120 THAT the Information Memo regarding the Special Event 2023-29 - Port Dover Beerstock be received as information. 4.5 Special Event 2023-30 - Port Rowan Bayfest Temporary Road Closure - CS-23-119 THAT the Information Memo regarding the Special Event 2023-30 – Port Rowan Bayfest Temporary Road Closure be received as information. 4.6 Special Event 2023-33 - Port Dover Summer Festival Temporary Road Closure - CS-23-118 THAT the Information Memo regarding the Special Event 2023-33 Port Dover Summer Festival Temporary Road Closure be received as information. 4.7 Special Event 2023-35 - Delhi Fall Fest Tem

THAT Report CS-23-104 Re: 2022 Audited Financial Statements and Year End Performance Measures be received as information; AND THAT the 2022 Consolidated Financial Statements for Norfolk County be received; AND FURTHER THAT the surpluses for Levy, Library, Water and Wastewater be transferred to the appropriate reserves as outlined in this report; AND FURTHER THAT the funding sources of projects identified in Table 5 be amended to be funded through the Contingency Reserve, reducing debenture financing.

THAT the deputation from Frank Schonberger regarding Farm Residential Lot Severances be received for information.

THAT Council correspondence be sent to the Province in support of the government's review of Bill 97, and in support of one additional lot severance only; AND THAT Norfolk County Council encourage the province to continue to consult with the farming community.

THAT the Information Memo regarding the Canada Wide Early Learning and Child Care Program be received as information.

THAT Council accept the information report HSS-23-033 regarding the Community Paramedic and Social Services and Housing Outreach Pilot as information.

THAT Staff Report CD-23-047 be received as information; AND THAT the County initiate an Official Plan Amendment and Zoning By-law Amendment as described in staff report CD-23-047 for the next available Public Hearing Committee meeting; AND FURTHER THAT Staff implement related and applicable processes, procedures, and protocols to align with the upcoming Official Plan Amendment and Zoning By-law Amendment and as outlined in staff report CD-23-047.

THAT Report CD-23-049 County Grant Policy and Program Review be received as information; AND THAT an updated County Grant Policy and evolved program recommendations be prepared as generally outlined in Option 4 of staff report CD-23-049 for consideration in Fall 2023 in order to input into the 2024 budget process.

THAT staff report EIS 23-047 Report to hire an Engineer under the Drainage Act, Stubbes Petition be received as information; AND THAT Council accept the Petition for Drainage Works by Owners form signed by Mike Goor on behalf of Stubbe’s Property Development; AND FURTHER THAT Council appoints the firm of Headway Engineering in accordance with Drainage Engineering Services Roster under Section 4 and 78 of the Drainage Act.

THAT Staff Report OPS-23-018 “Arena Dressing Room Expansion Project Update” be received as information; AND THAT Council approves Option #5 as stated in the report.

THAT Staff Report CS 23-094, Summary of Bid Awards for the period ending June 20, 2023, be received as information; AND THAT the Director, Engineering be authorized to execute a contract with Baiocco Construction Corp for Request for Tender EIS-ENG-23-57 Retaining Wall Repairs 2023 in the amount of $86,500.00 (excluding HST); AND FURTHER THAT the Approved 2023 Capital Budget associated with Request for Tender EIS-ENG-23-57 Retaining Wall Repairs 2023 in be amended from $66,000.00 to $89,000.00 (rounded, incl. net HST) to accommodate the required increase of $23,000.00 with the variance to be funded by the Roadway Construction Reserve; AND THAT the Director, Social Services and Housing be authorized to execute a contract with HelpSeeker for Request for Proposal HSS-SSH-23-01 Housing Services Review 2023 in the amount of $58,450.00 (excluding HST); AND FURTHER THAT the Approved 2023 Capital Budget associated with Request for Proposal HSS-SSH-23-01 Housing Services Review 2023 be amended from $50,000.00 to $59,000.00 (rounded, incl. net HST) to accommodate the required increase of $9,000.00 with the variance to be funded by allocating Canada- Ontario Community Housing Initiative (COCHI) grant funding; AND THAT the Director, Engineering be authorized to execute a contract with Malcolm Holdings Inc for Request for Tender EIS- ENG-23-24 Stormwater Management Facility #6 Cleanout in the amount of $110,736.19 (excluding HST); AND FURTHER THAT the Approved 2023 Capital Budget associat

THAT Report CS-23-126 regarding the Norfolk General Hospital Capital Campaign be received as information; AND THAT Council approve the release of the previously accrued capital campaign funds totaling $4,000,000 to Norfolk General Hospital upon the approval of the tender; AND FURTHER THAT Council approve the release of $500,000 to Norfolk General Hospital by July 1st of 2024 and 2025 respectively to fund the capital campaign.

THAT the Information Memo regarding the December 31, 2022 Investment Update be received as information.

THAT Report CS-23-125 be received as information; AND FURTHER THAT contingent upon the confirmation of grant funding, a budget amendment be approved to move Project 8432402 Transit Master Plan forward in the 2023-2032 Capital Plan from 2024 to 2023.

THAT Report CS 23-103 2024 Budget Timetable and Guidance be received as information; AND THAT Council accept the guidelines contained within this report and that staff be directed to use these guidelines in preparation of the 2024 budgets.

THAT Committee hereby allows a motion to be considered without notice respecting a predestrian crosswalk over Norfolk Street.

Whereas, a Pedestrian Cross Over (PXO) project has commenced on Norfolk Street, Simcoe adjacent to the Carillon Tower War Memorial; And whereas, there has been considerable outreach from various community members and associated groups, including the Royal Canadian Legion, Norfolk Historical Society and the Heritage Advisory Committee noting concerns about this project and its impact on the significance on the War Memorial; Be it resolved that, based on consultation with stakeholder groups, the project be cancelled and the sidewalk/roadway changes be restored to their original state; And that staff report back to Council on July 18th, 2023 with a proposal for decision for a Pedestrian Cross Over (PXO) on the north side of Wilson Drive at Norfolk Street (without roadway bump outs) that meets the safety needs of students and community members, including any financial impact; And that staff investigate and bring back a report to council on the potential designation of a Community Safety Zone (CSZ) on Norfolk Street in the vicinity of Simcoe Composite School in September 2023.

THAT Committee enter closed session at 6:43 p.m., pursuant to the Municipal Act, 2001, as amended, sections 239(2) a, b, c, d, e, and k to address the following reports:  the security of the property of the municipality or local board;  A proposed or pending acquisition or disposition of land by the municipality or local board;  Personal matters about an identifiable individual, including municipal or local board employees;  to a proposed or pending acquisition or disposition of land by the municipality or local board.  litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and  A position, plan, procedure, criteria or instruction to be applied to any negotiations

THAT the Committee reconvene in open session at 7:57 p.m.

That Report HSS-23-041 - Update on Canada Wide Early Learning and Child Care Program be received for information.

THAT Staff Report CAO 23-C25, Negotiated Settlement Between the Corporation of Norfolk County and the Ontario Public Service Employees Union, Local 279 for the Term April 1, 2023 to March 31, 2026, be received as information; AND THAT a By-Law be presented for Council's consideration authorizing the Mayor and Clerk to sign the Collective Agreement on behalf of the Corporation of Norfolk County.

That Update - Land Acquisition Ward 6 be received for information; and That staff proceed as directed.

THAT Committee proceeds past the 8 p.m. curfew.

That Verbal Update - Port Dover Water and Wastewater be received for information.

That Verbal Update – Litigation be received for information.

THAT the meeting be adjourned at 8:02 p.m.