Council

THAT the agenda be approved with the following amendments: Item: 11.6.2 Staff Report CAO 22-052 Procedure By-law Review –draft proposed by-law replaced due to clerical and formatting errors Item 10.3 regarding the Police Services Board meeting minutes be moved to item 7.3 under Communications

THAT the following items be approved on consent: 5.1 ZNPL2021364 – An application has been received to amend the existing Resort Residential Zone (RR) by adding a site-specific special provision to permit smaller lot area, larger lot coverage and building height for a proposed new vacation home THAT the zoning amendment application ZNPL2021364 by DALM CONSTRUCTION LIMITED on behalf of CHERYL RITCHIE and agent MHBC PLANNING affecting the lands described as 55 Ordnance Avenue, Turkey Point, Norfolk County to amend the Zoning By-Law 1-Z-2014 from Resort Residential Zone (RR) to Resort Residential Zone (RR) with a special provision, BE APPROVED as identified as Attachment C; AND THAT the comments received for this application be considered as part of the decision, as outlined in staff report CD 22-011. 5.2 Bid Award Report for RFP EIS-ENG-22-72 Geotechnical Services, CS- 22-072 THAT Staff Report CS 22-072, Additional Bid Ward for the Period Ending March 29, 2022 – R FP EIS-ENG-22-72 Geotechnical Services, be received as information; AND THAT the Chief Administrative Officer be authorized to execute a contract with DS Consultants Ltd. for Request for Proposal EIS-ENG-22- 72 Geotechnical Services in the amount of $95,160.00 (excluding HST).

THAT the Council receive as information the communication items inclusive of: 7.1 Memo Accompanying By-Law 2022-33 - CS-22-069 THAT the Information Memo regarding By-Law 2022-xx Being a By-Law to Amend By-Law 2021-125 to Establish User Fees and Service Charges be received as information. 7.2 Bid Award EIS-ENG-22-52-Design-Build Norfolk County Road 45 Bridge Replacement and Road Construction THAT the Information Memo regarding Bid Award – EIS-ENG-22-53 Design/Build Norfolk County Road 45 Bridge Replacement and Road Construction be received as information. 7.3 Police Services Board Minutes - March 23, 2022 THAT the March 23, 2022 Police Services Board Minutes be received.

THAT the April 12, 2022 Special Council Minutes (open and closed) and the March 22, 2022 Council minutes (open and closed) be approved, signed by the Mayor and Clerk, and affixed with the Corporate Seal.

THAT the April 5, 2022 Public Hearings Committee Minutes and the balance of April 12, 2022 Council-In-Committee Open and Closed Minutes excluding Resolution 8 and 22 be approved.

THAT Report CS-22-051 Salary Gapping Savings and Position Vacancies be received as information; AND THAT staff develop a Salary Gapping Policy and Procedure as outlined within this report; AND FURTHER THAT Council provide staff with the authority to recruit temporary resources after the budget has been passed that are 100% funded from various sources other than additional levy or rate funding.

THAT Staff Report OPS 22-009 Forestry Farm Road Gas Well Update be received as information; AND THAT Council authorizes staff to move forward with Option 1, plugging the Forestry Farm Road Gas Well; AND THAT the Forestry Farm Gas Well Project (Project 2132002) be amended by $175,000 to a total budget amount of $890,000 to include the additional costs associated with plugging the gas well; AND THAT the funding for the Forestry Farm Gas Well Project be amended to include $140,000 from the Council Initiative Reserve Fund, and $750,000 of Ministry Funding for the plugging of the gas well.

THAT the presentation by Brandon Sloan, General Manager of Community Development, regarding options for utilizing bunkhouses during offseason be received as information; AND THAT the Board nominates Chair Zamecnik to join the Short Term Rental Study.

THAT the Director of Roads be requested to provide guidelines to the agricultural community on road entrances and permitting requirements for the next scheduled meeting.

THAT staff be requested to promote the Year of the Garden through the initiatives recommended by the Year of the Garden Sub-Committee and supported by staff as outlined in the Work Plan; AND THAT applicable Norfolk County Boards and Committees be encouraged to promote the Year of the Garden; AND FURTHER THAT Communication staff be requested to develop electronic messaging to promote the Year of the Garden.

THAT the March 23, 2022 Agricultural Advisory Board, March 30, 2022 Tourism and Economic Development Advisory Board and March 31, 2022 Telecommunications Advisory Committee Meeting Minutes be received as information.

THAT report CD-22-046 Bill 109, More Homes for Everyone Act, 2022 be received as information; AND THAT the comments from report CD 22-046 Bill 109, along with any additional staff and Council comments, be submitted to the Ministry of Municipal Affairs and Housing and the Haldimand- Norfolk MPP as part of the provincial commenting period; including 1. concern regarding provincial legislation that would financially penalize municipalities (and potentially impact taxpayers to offset fees that should be paid by growth) should stringent provincial development timelines not be met; 2. the need for increased funding resources to assist with further staff capacity requirements to meet the timelines; 3. clarity on timelines for agency feedback, provincial review, applicant obligations and other details about implementation of the proposed refunds; 4. concerns surrounding reduced public input times; AND FURTHER THAT the province continue to further consult and work with rural municipalities, their housing authorities and service managers, non-profits and industry stakeholders on funding plans for housing and for streamlined development approvals in rural municipalities.

THAT Staff Report CAO-22-050, Summer Student Wages, be received as information; AND THAT, Norfolk County Council authorize Staff to finalize recruitment for the 2022 Summer Student group utilizing the wage information as outlined in Option #1 and Option #2 of this report; AND FURTHER THAT the 2022 operating budgets be amended to include minimum wage announcements and to accommodate Option #1 and Option #2 as outlined in this report with funding to be provided from federal student grants.

THAT Staff Report CAO 22-052 Procedure By-law Review be received for information, AND THAT Council authorize staff to proceed with a 30 day online public consultation process.

THAT the staff report regarding MS Awareness Month be received as information; AND THAT the month of May be proclaimed as MS Awareness Month in Norfolk County annually; AND FURTHER THAT the MS Awareness Flag be flown at the Norfolk County Administration Building for the month of May.

THAT By-law 2021-106 be given 3rd reading and signed by the Mayor and Clerk.

THAT By-law 2021-107 be given 3rd reading and signed by the Mayor and Clerk.

THAT By-Laws 2022-22, 2022-25 to 2022-28 inclusive, 2022-30 to 2022,31 inclusive, 2022-33 to 2022-34 inclusive, 2022-36 to 2022-39 inclusive and By-law 9-Z-2022 be approved and that the by-laws be signed by the Mayor and Clerk and affixed with the Corporate Seal.

WHEREAS there is expected growth, development, and change anticipated in Waterford; THEREFORE BE IT RESOLVED, THAT a project regarding a review of the land use planning framework – a Waterford Plan – be

That council enter closed session at 2:05 PM to discuss Funding Update for the Port Rowan Water Treatment Facility pursuant to Section 239(2)(h) of the Municipal Act, 2001, as amended as the subject matters pertains to information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them.

That council reconvene in open session at 2:14 p.m.

THAT By-law 2022-35 Being a By-Law to Confirm the Proceedings of the Council of Norfolk County at this Regular Council Meeting Held on the 19th Day of April 2022 be approved, signed by the Mayor and Clerk, and be affixed with the Corporate Seal.

THAT Council be adjourned at 2:15 p.m.