Council-in-Committee

That the agenda be approved as presented.

That Committee enters closed session at 1:04 p.m., pursuant to the Municipal Act, 2001, as amended, sections (2)(e) to discuss matters pertaining to:  Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

That Committee reconvenes in open session at 2:03 p.m.

That the following items be approved on consent: 4.1 Remembrance Day Ceremonies Temporary Road Closures 2023, CS- 23-141 That the Information Memo regarding Remembrance Day Ceremonies Temporary Road Closures be received as information. 4.2 Information Memo - Delegated Authority to Award Purchasing Activity January 1, 2023 - June 30, 2023 - CS-23-133 That the Information Memo regarding the Delegated Authority to Award Purchasing Activity be received as information. 4.3 Connecting Link Program – 2024 Project Selections, EIS-23-064 That Staff Report EIS 23-064, Connecting Link Program – Project Selections be received as information; and That applications for funding through the Connecting Link program be prepared and submitted for the resurfacing of Queensway East from Ireland Road to 150 meters west of Donly Drive in Simcoe and for traffic signal upgrades and intersection improvements at Norfolk Street North and Davis Street in Simcoe; and That the Council of Norfolk County declares: 1. The submitted Applications meet the requirements of Ministry of Transportation Connecting Links Program as described in the Program Guide; 2. A comprehensive Asset Management Plan including connecting links has been completed and publicly posted; 3. The municipality will comply with the conditions that apply to designated connecting links under the Highway Traffic Act to ensure the safe and efficient movement of provincial traffic; 4. The project(s) put forward in the application will be complet

That the following item be approved on consent: 4.6 Lehi Drain - Report for Consideration - EIS-23-066 That the Information Memo regarding the Lehi Drain – Report for Consideration be received as information.

That the deputation from Amber Wardell regarding Gender Based Violence be received for information; and That Norfolk County Council submit a letter to the province supporting that this issue is an epidemic.

That the deputation from Christina Zardo be received for information.

That Council directed staff to bring back a report respecting the FoodCycler pilot project as well as other options for Green Bin programs.

That staff report HSS 23-047, Service Manager Consent for sale of Haldimand Norfolk Housing Corporation (HNHC) properties, be received as information; and That Council direct staff to provide Service Manager Consent to the Haldimand Norfolk Housing Corporation (HNHC) to sell properties: 72/74 Oakwood Avenue, Simcoe and 643 Gibraltar St., Delhi; and That the proceeds from the sale of these properties be deposited into the appropriate HNHC reserve fund to be used towards the development of new affordable housing in Norfolk County; and Further that Council direct staff to provide this information to MMAH once the sale of the property closes, in accordance with the Housing Services Act.

That Staff Report HSS 23-051, Provincial Allocation of OPHI and COCHI Funding and Investment Plan 2023-2024 – Budget Amendment be received as information; and That Council accept the COCHI funding in the amount of $507,600 and the OPHI funding in the amount of $505,400; and That Council authorize the Mayor and Clerk to sign the required Transfer Payment Agreement with the Ministry of Municipal Affairs and Housing; and That Council approve the per program funding allocations as outlined in this staff report; and Further that the COCHI and OPHI Investment Plan containing the per program allocations be submitted to the Ministry of Municipal Affairs and Housing.

That Council receive report HSS-23-054 as information; And that Council authorize a single source supply as outlined in Norfolk County Purchasing Policy CS-02, section 4.8.4 to permit the Director of Social Services & Housing and the Program Manager, Homeless Prevention Services to negotiate with Church Out Serving an amendment to the executed contract for RFP HSS- SSH-22-04 Emergency Shelter Solutions and option to extend the existing contract based on the updated agreement for a period of fifteen (15) months with the option to further extend the Agreement for five (5) additional terms of up to one (1) year each term; And that Council authorize a single source supply as outlined in Norfolk County Purchasing Policy CS-02, section 4.8.4 to permit the Director of Social Services & Housing and the Program Manager, Homeless Prevention Services to negotiate with Indwell an amendment to the executed contract for RFP HSS-SSH-22-04 Supportive Housing and option to extend the existing contract based on the updated agreement for a period of fifteen (15) months with the option to further extend the Agreement for five (5) additional terms of up to one (1) year each term; And further that Council authorize a single source supply as outlined in Norfolk County Purchasing Policy CS-02, section 4.8.4 to permit the Director of Social Services & Housing and the Program Manager, Homeless Prevention Services to negotiate new contracts in Norfolk for Emergency Solutions and Transitional Housing se

That Report CD 23-076, Grow Norfolk: Volume 4B – Employment Lands, be received for information.

That report CD-23-071 be

That Report EIS-23-054 Two Way Left Turn Lane West Street - Simcoe be received as information; and That Norfolk County Council execute a by-law authorizing road staff to post a Two Way Left Turn Lane on West Street in Simcoe from Holden Avenue to Brook Street;

That Report EIS-23-015 Automated Speed Enforcement – Pilot Program Results be received as information; and That a project be included in the Proposed 2024-2033 Capital Plan in the amount of $20,000 for Council consideration to participate in an Automated Speed Enforcement study with neigbouring municipalities; and That Staff provide an update memo to Council on the terms of reference for the joint study with neighbouring municipalities prior to participation; and That Staff provide an update memo to Council on any partnership or participation opportunities with the Local Authority Services which is a business service of Association of Municipalities Ontario for the implementation of Automated Speed Enforcement in Norfolk County; and Further that staff report back to Council with the results of the study and next steps.

That the Norfolk County Core Asset Management Plan, attached hereto as Attachment “A”, be approved.

That report CS-23-130 Optional Property Tax Policy Items for Consideration be received for information; and That staff be directed to initiate a review and public consultation for the elimination of the Commercial/Industrial Vacant/Excess land subclass discount starting with the 2025 taxation year; and Further that staff be directed to continue to monitor optional property tax policy considerations and report back to Council should there be significant legislated changes.

That Report CS-23-146 Development Agreement Surety Bonds be received for information; and That staff be directed to move forward with the implementation of the acceptance of surety bonds as security on development agreements; and Further that staff be directed to report back to Council and provide an update on the use of surety bonds and any challenges/successes resulting from the change in process.

That Report CS-23-147 be received as information; and That staff be directed to proceed with the IUWS program delivery Option 2C with construction for each phase commencing when external grant commitments have been confirmed and finalized; and That Council endorse and approve in principle the Option 2C water rate annual percentage increases contained within the Hemson Financial Feasibility Study as summarized in Table 4 starting for the 2024 budget year; and That Council delegate the execution of the Phase 1: Nanticoke Water Treatment Plant Upgrades engineering agreement with Haldimand County to the Chief Administrative Officer; and That Norfolk County Financial Management and Planning staff continue to explore alternate financing options with Provincial and Federal agencies which may include: additional external grants or funding, County share of sales tax, declaring all Norfolk owned water treatment plants as Municipal Capital Facilities (therefore exempting from property taxation), possibility of utility/pension fund corporation financing, and/or Municipal Land Transfer Tax; and That Council acknowledges that the magnitude of the investment required for both water and wastewater related infrastructure will limit County investments in other core and non-core infrastructure over the short, medium to long-term time horizons without significant changes in the amount of assets managed or significant service level adjustments; and Further that the Approved Capital Budget be amen

That Councillor Chris Van Paassen be appointed to the Planning Advisory Committee.

That Councillor Veri's motion, listed as item 10.1 be

That Council-in-Committee be adjourned at 5:55 p.m.