Council-in-Committee

THAT the agenda be approved with the following amendments:  Item 5.1 Deputation Brendan Chiu - Presentation has been updated  Add Agenda Item 5.2. Marshall Collins Re: Agenda Item 8.2.1. Telecommunications Tower – 274 Front Road, CD-23-002

THAT Council reconvene in Open Session at 2:10 p.m.

THAT Report CS-23-C01, Ward 5 Property Update, be received for information; AND THAT direction has been provided to staff and external legal counsel in closed session.

THAT the following motions be approved on consent: 4.1 Information Memo – 2022 Election Accessibility Report THAT the Information Memo regarding the 2022 Election Accessibility Report be received as information. 4.2 Information Memo - Annual Insurance Loss Summary for 2022 THAT the Information Memo regarding the Annual Insurance Loss Summary for 2022 be received as information. 4.3 Capital Status Report - October 31, 2022, CS-23-010 THAT Report CS-23-010 Capital Status Report - October 31, 2022 be received as information; AND THAT the recommendations as set out in Appendix 2 included with Report CS-23-010 be approved. 4.4 Summary of Bid Awards for the Period Ending December 20th 2022, CS-23-013 THAT Staff Report CS 23-103, Summary of Bid Awards for the period ending December 20, 2022, be received as information; AND THAT the General Manager, Environmental and Infrastructure Services be authorized to execute a contract with R.F. Almas Company Limited for Request for Tender EIS-ENG-23-35 Colborne Street North Reconstruction Phase 1 in the amount of $2,277,167.34 (excluding HST); AND FURTHER THAT the Approved Capital Budget associated with Colborne Street North Reconstruction Phase 1 be amended from $2,250,000 to $2,317,000 (rounded, incl. net HST) to accommodate the required increase of $67,000 to be funded from debenture proceeds; AND FURTHER THAT the partial funding required to complete Request for Tender EIS-ENG-23-35 Colborne Street North Reconstruction Phase 1 in the amoun

THAT the deputation provided by Brendan Chiu regarding Agenda Item 8.2.1. Telecommunications Tower – 274 Front Road, CD-23-002 be received as information.

THAT the deputation provided by Marshall Collins regarding Agenda Item 8.2.1. Telecommunications Tower – 274 Front Road, CD-23-002 be received as information.

THAT the report regarding telecommunication tower application RTPL2022161 affecting lands described as Concession 1 Part Lots 19 and 20, Geographic Township of South Walsingham (municipally known as 274 Front Road), Norfolk County, be received as information; AND THAT the Corporation of Norfolk County supports the proposed location of the telecommunication tower application affecting lands described as Concession 1, Part Lots 19 and 20, Geographic Township of South Walsingham (municipally known as 274 Front Road), Norfolk County, pending confirmation that co- location has been explored at the previously approved site at 1086 Bay Street, Port Rowan and for reasons set out in Report Number CD-23-002.

THAT Staff Report CAO-22-149 Restructuring Tourism and Economic Development Advisory Board and Planning Advisory Committee be received as information; AND THAT Council approve the Economic Development Advisory Committee Terms of Reference; AND THAT staff be directed to proceed with recruitment for members of the Economic Development Advisory Committee; AND THAT Council approve the Planning Advisory Committee Terms of Reference; AND THAT staff be directed to move forward with the recruitment process for the Planning Advisory Committee in 2023.

THAT Staff Report CAO-23-003 Corporate Sustainability Group Guiding Document be received as information; AND THAT the matter be

THAT Staff Report CAO-23-005 Committee be received as information; AND THAT Council approve the Norfolk Agricultural Advisory Committee Terms of Reference; AND THAT staff be directed to proceed with recruitment of members of the Norfolk Agricultural Advisory Committee.

THAT Staff Report CAO-23-006 Committee be received as information; AND THAT Council approve the Recreation Advisory Committee being restructured to become the Recreation and Parks Advisory Committee; AND THAT Council approve the Recreation and Parks Advisory Committee Terms of Reference; AND THAT staff be directed to proceed with recruitment of members of the Recreation and Parks Advisory Committee.

THAT Staff Report CAO-23-007 Heritage Advisory Committee Terms of Reference be received as information; AND THAT the Heritage Advisory Committee Terms of Reference be approved.

THAT Committee enter into closed session at 4:12 p.m. pursuant to Section 239 (2) of the Municipal Act, 2001 as amended as the subject matter pertains to: (b) personal matters about an identifiable individual, including municipal or local board employees (c) a proposed or pending acquisition or disposition of land by the municipality or local board (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations

THAT Council reconvene in open session at 7:06 p.m.

THAT the Information Memo – Ongoing Insurance Litigation be received as information.

THAT Staff Report OPS-23-C01 regarding the Ward 4 Property Sale be received as information; AND THAT staff be directed to proceed as directed in closed session.

THAT Staff Report OPS-23-C02 Ward 4 Property Lease be received as information; AND THAT staff be directed to proceed as directed in closed session.

THAT Confidential Report CAO-23-C05, appointments to the Committee of Adjustment, be received as information. AND THAT Norfolk County Council approve the appointments of:  Alan Strang  Rudy Stickl  Lisa Dove  Linda D’Hondt-Crandon  Philip Schockaert  Tim Rivard to the Committee of Adjustment for terms expiring November 30, 2026.

THAT Confidential Report CAO-23C-06, appointments to the Norfolk County Library Board, be received as information. THAT Norfolk County Council approve the appointments of:  Lisa Marr  Carolyn Nordheimer  Jennifer Schooley  Sue Defreyne  Don Kearney-Bourque  Amanda Van Schyndel  Kayla Baum to the Norfolk County Library Board for terms expiring November 30, 2026.

THAT the meeting be adjourned at 7:10 p.m.