Council-in-Committee

THAT the agenda be approved as amended to add agenda item 8.1.2 HSS 22- 014 Homeless Prevention Services Emergency Housing Program.

THAT Committee enter closed session at 1:03 p.m. to discuss:  Agenda item 3.1. Information Memo - RFP EIS-ENG-22-71 Engineering Services for 2023 Structure Rehabilitations and Replacements Update;  Agenda item 3.2. Information Memo - RFP EIS-ENG-22-53 Design/Build Norfolk County Road 45 Bridge Replacement and Road Construction Update  Agenda item 3.3. Information Memo - Multi-Year Procurement Contracts  Agenda item 3.4. Legal Memo - Dover Wharf Update  Agenda Item 3.5. OLT Case No. OLT-22-003453 Legal advice - SW Corner – Hwy. #3 and Cockshutt Road, Renton pursuant to Section 239(2)(e)(f)(k) of the Municipal Act, 2001 as amended as the subject matter pertains to litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and a position, plan, procedure, criteria or instruction to be applied to any negotiations

THAT Committee reconvene in open session at 3:50 p.m.

THAT Information Memo regarding RFP EIS-ENG-22-71 Engineering Services for 2023 Structure Rehabilitations and Replacements Update, be received as information; AND THAT Council direct staff to proceed with cancelling the RFP as outlined in the confidential information memo; AND THAT Council direct staff to provide enhanced language on conflicts of interest in the County bidding templates, CS-02 Purchasing Policy and CS-03 Purchasing Procedures; AND FURTHER THAT Council direct staff to coordinate procurement conflict of interest training to all staff with delegated purchasing authority.

THAT Information Memo regarding RFP EIS-ENG-22-53 Design/Build Norfolk County Road 45 Bridge Replacement and Road Construction be received for information. AND THAT Council direct staff to proceed with cancelling this request for proposal and redefining the scope as per the confidential staff report with a lane width of a minimum 3.7 metres and minimum shoulder width of one (1) metre on each side of the bridge before reissuing out to market.

THAT the following Information Memo - Multi-Year Procurement Contracts be received as information.

THAT the Legal Memo - Dover Wharf Update be received as information; AND THAT external legal counsel be directed to proceed as outlined in closed session.

THAT the information memo regarding OLT Case No. OLT-22-003453 Legal advice - SW Corner – Hwy. #3 and Cockshutt Road, Renton, be

THAT the following motions be approved on consent: 4.1 2021 Development Charges Obligatory Reserve Fund Annual Statements, CS-22-043 THAT Report CS 22-043, 2021 Development Charges Obligatory Reserve Fund Annual Statement be received as information; AND THAT the 2021 Development Charge Annual Reserve Fund Statement be made available on Norfolk County’s website or upon request. 4.2 Drain Construction Billing, CS-22-074 THAT Staff Report CS 22-074 be received as information; AND THAT Drain Construction projects identified in this report be billed in accordance with By-Law 2022-075; AND FURTHER THAT adjustments to the drain contingency reserve be approved as recommended in this report. 4.3 Summary of Bid Awards for the Period Ending April 19 2022, CS-22- 078 THAT Staff Report CS 22-078, Summary of Bid Awards for the period ending April 19th, 2022, be received as information; AND THAT the General Manager, Operations be authorized to execute a contract with VCI Controls Inc. for Request for Tender OPS-FAC-22-01 HVAC and Piping Replacements at Various County Facilities in the amount of $297,360.57 (excluding HST); AND THAT the General Manager, Operations be authorized to execute a contract with Guardian International Protective Services Inc. for Request for Tender OPS-ADM-22-01 School Crossing Guards 2022-2025 for an initial term of three (3) years, from September 6th, 2022 to June 30th, 2025 in the amount of $1,063,447.00 (excluding HST); AND THAT the 2022 Levy Operating Budget al

THAT Staff Report CS-22-082 Insurance Program Renewal for 2023 be received as information; AND THAT the General Manager, Corporate Services be authorized to execute the option to extend the agreement with Intact Public Entities Inc. (Frank Cowan Company Limited) in accordance with RFP ECS-CSS-18- 02; AND FURTHER THAT staff be directed to provide the annual renewal report to Council for the 2023 General Insurance and Risk Management Services for approval in accordance with annual operating procedures.

THAT Staff Report CAO 22-064 regarding the Proposed New Lot Maintenance By-law be received as information; AND THAT the Proposed New Lot Maintenance Bylaw (May) attached to this report be approved.

THAT the deputation provided by Adam Veri regarding Rainbow Crosswalk Installation Report, be received as information.

THAT the deputation provided by Tamra Smith regarding Simcoe Food Forest, be received as information.

THAT Staff prepare a report outlining options specific for providing property for the Simcoe Food Forest by the June 14, 2022 Council-in- Committee meeting.

THAT the deputation provided by Brian Jones regarding Homeless Crisis in Downtown Simcoe be received as information.

THAT the following communication items be received as information: 7.1 Information Memo - Property Sale Update - Part Lot 17, Block 1, Plan 180, Delhi, Norfolk County 7.2 Information Memo - Forestry Gas Wells Decommissioning Project Expenditure Treatment 7.3 Information Memo - Customer Service Update 7.4 Long Point Region Conservation Authority Minutes - May 4, 2022 7.5 Downtown Simcoe Business Improvement Area Minutes - March 11, 2022

THAT Council receive Staff Report, HSS-22-013, Request from Haldimand Norfolk Housing Corporation to Sell Vacant Land – Ewell Street, Delhi, as information; AND THAT Council give Service Manager consent for the sale of this property; AND THAT Council authorize Staff to communicate this Service Manager consent decision to the Ministry of Municipal Affairs and Housing, in accordance with the Housing Services Act; AND FURTHER THAT Council request that, once the sale is complete, the Haldimand Norfolk Housing Corporation confirm the deposit of the proceeds of the sale of this vacant land into the appropriate reserve fund for new affordable housing development in Norfolk County.

THAT Staff report HSS-22-014, Homeless Prevention Services – Emergency Housing Program, be received as information; AND THAT Council direct staff to issue an Expression of Interest before Request for Proposal (RFP) for enhanced emergency housing and homeless prevention programs which may include additional locations for emergency housing and warming and cooling centres in both Counties; AND FURTHER THAT Council direct staff to bring back a report outlining the results of the RFP.

THAT Report EIS 22-022 Rainbow Crosswalk Installation Simcoe be received as information; AND THAT the Rainbow Crosswalk in Simcoe on Union Street at the intersection of Norfolk Street South be approved and funded through the 2022 Road Operations Line Painting budget allotment for a gross expenditure of $15,000 ($7,500 net after donation from Ryders Rainbow group); AND THAT the Rainbow Crosswalk in Simcoe project only proceed when Ryders Rainbow fundraising efforts reach the minimum of $7,500; AND THAT if the fundraising dollars exceed the $7,500 target, the County Contribution be reduced by the additional fundraising amounts; AND THAT Staff be directed to initiate procurement to install a Rainbow Crosswalk in Simcoe on Union Street at the intersection of Norfolk Street South when the fundraising target is reached; AND FURTHER THAT Council approve policy EIS-01 Decorative Crosswalk Guideline.

THAT Report EIS 22-022 Rainbow Crosswalk Installation Simcoe be received as information; And that Staff be directed to proceed with exploring a painted rainbow crosswalk ladder to be installed at the Simcoe intersection of Union Street and Norfolk St. North; AND THAT the if the costs for this installation are within the fundraising dollars that the organizing group has raised; that staff be authorized to execute the crosswalk. AND FURTHER staff be directed to bring back a report and policy on Decorative Crosswalk Guidelines to a future council meeting.

THAT OPS-22-028, Norfolk County Climate Change Adaptation Plan Implementation Update 2022 be received as information; AND THAT Norfolk County Council approve the Norfolk County Climate Change Adaptation Committee’s recommended implementation measures for 2022 with the amendment that Item 3 in attachment A is conditional on obtaining successful grant funding; AND FURTHER THAT staff be directed to include a community GHG emissions plan project for Council’s consideration within the 2023 Proposed Capital Budget.

THAT Staff Report OPS 22-018 Re: 15 Minute Parking Zones be received as information; AND THAT Council approve the 15 Minute Parking Zones in Port Dover and Simcoe as identified in Staff Report OPS-22-018; AND THAT Operations Staff be directed to further evaluate the 15 Minute Parking Zones as part of the Comprehensive Parking Study; AND FURTHER THAT a by-law with respect to that be passed.

THAT Report CS 22-086 2022 Tax Policies be received as information; AND THAT the 2022 Tax Ratios be set at: Multi-Residential 1.6929 Commercial 1.6929 Industrial 1.6929 Pipeline 1.4894 Farmland 0.2300 Managed Forest 0.2500 AND THAT Norfolk County continue to apply a municipal tax rate reduction in 2022 of 33% to commercial and industrial properties in vacant land or excess land prescribed tax classes; AND THAT the 2022 Final Tax Levy be due and payable in two installments, on August 31, 2022 and October 31, 2022; AND THAT on the first day of default a penalty of 1.25% shall be added and further interest of 1.25% shall be added on the first day of each calendar month thereafter in which default continues.; AND THAT the 2022 tax rates resulting from the above tax policy decisions form a schedule to the 2022 Tax Policy By-Law; AND THAT Norfolk County adopts both of the optional subclasses for small-scale on-farm business for commercial and industrial subclasses; AND THAT the municipal tax rate reduction be set at 75% for the prescribed tax subclasses for small-scale on-farm business in 2022; AND FURTHER THAT a 2022 Tax Policy By-Law be passed to give effect to the above.

THAT the notice of motion regarding re-opening Port Dover Ports of Entry be introduced.

WHEREAS tourism, business and leisure watercraft transport is an important component to Norfolk County; AND WHEREAS Port Dover was a Port of Entry prior to the COVID-19 health crisis; AND WHEREAS the Canadian Border Services Agency has chosen not to re-open Port Dover as a Port of Entry for visiting American boaters, tourists or returning Canadian watercraft users; AND WHEREAS this closure has an impact on tourism, business and the community within Norfolk County; AND WHEREAS the closest Port of Entry is 42 nautical miles from Port Dover providing an inconvenience for those seeking to access Port Dover by water and resulting in an especially challenging upwind sail for the sailing community; THEREFORE BE IT RESOLVED THAT Norfolk County request MP Leslyn Lewis to continue to advocate for Port Dover to be reopened as a Port of Entry, and to further request the Federal Government ensure that all Ontario lakefront ports are treated equitably, consistently and re- opened for business in an expedient manner.

THAT Committee enter closed session at 6:28 p.m. to discuss:  Agenda item 12.1. Staff Report HSS 22-015 - Social Services Relief Fund (SSRF), Phse 5  Agenda item 12.2. Information Memo - CS Litigation Update pursuant to Section 239(2)(h)(e) of the Municipal Act, 2001 as amended as the subject matter pertains to information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them and litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

That Council receive confidential staff report HSS-22-015 as information; AND THAT Staff proceed as directed within the confidential staff report; AND FURTHER THAT Staff bring back a full report in open session as soon as is feasible.

THAT Information Memo - CS Litigation Update be received as information.

THAT the meeting be adjourned at 6:39 p.m.