Council-in-Committee

THAT the agenda be approved with the following amendments to item 4.2 for clerical changes and to defer item 4.6 to a later date.

THAT the following motions be approved on Consent: 4.1 CD 21-106 Growth Management Study, Housing Technical Paper THAT Report CD 21-106, Growth Management Study Housing Technical Paper, be received for information; AND THAT staff be directed to facilitate community engagement sessions using the information within the Housing Technical Paper, attached to and forming part of staff report CD 21-106, as part of the Grow Norfolk Growth Management project. 4.2 EIS 22-01 Sewer Use By-law THAT Council adopt the Sewer Use by-Law as presented in Staff Report EIS-22-01 4.3 CS 22-014 Summary of Bid Awards for the Period Ending January 25th 2022 THAT Staff Report CS 22-014, Summary of Bid Awards for the period ending January 25th, 2022, be received as information; AND THAT the Chief Administrative Officer be authorized to execute a contract with Sierra Bridge Inc. for Request for Tender EIS-ENG-22-50 Swimming Pool Road Bridge Rehabilitation in the amount of $1,236,225.00 (excluding HST); AND THAT the General Manager, Operations be authorized to execute a contract with Downtown Auto Group for Request for Tender OPS-FLT-21- 13B Supply and Delivery of Three (3) New 4x4, One Ton Trucks with Snow Blades and Sander Units in the amount of $292,485.00 (excluding HST); AND THAT the 2021 Approved Capital Budget for the Supply and Delivery of Three (3) new 4x4, One Ton Trucks with Snow Blades and Sander Units be amended from $249,000.00 to $298,000 (including net HST) to accommodate the increase of

THAT the deputation provided by Brian Jones, The Downtown Simcoe Homeless Solutions Roundtable, regarding request for support be received as information.

THAT Council provide a $10,000 contribution to the Downtown Simcoe Business Improvement Area (BIA) for homeless support related to warming centres and shelter in collaboration with community partners; AND THAT Staff determine the appropriate budget sourcing for the funding; AND THAT a report be submitted by the Downtown Simcoe BIA prior to the end of May, 2022 to advise how the funding was utilized; AND FURTHER THAT a County staff liaison be assigned to work with the deputation in allocating resources.

That Committee receive as information the Communications Items inclusive of: 7.1 Information Memo - 2021 Property Sale Summary 7.2 Police Service Board Minutes - January 19, 2022 7.3 Long Point Region Conservation Authority Minutes - January 5, 2022

THAT Report HSS 22-01, Service Agreement-Home Comforts Childcare be received as information; AND THAT Council authorize the Mayor and the Clerk to enter into a service agreement with Home Comforts Childcare located at 3 Alice Street, Waterford, for the provision of subsidized licensed child care at the daily rate of $55 per day per child care space; AND FURTHER THAT approval is conditional upon submission by Home Comforts Childcare to Norfolk County of verification of adequate liability insurance.

THAT Staff Report HSS-22-002, NVL IPAC Minor Capital Funding – Request for Sole Source Purchase, be received as information; AND THAT the Approved 2022-2031 Capital Plan be amended to include the $85,000 funding from the Ministry of Long-Term Care for the purchase of three mobile UV disinfection units; AND FURTHER THAT the Approved 2022 Levy Supported Operating Budget be amended to include the $10,000 funding from the Ministry of Long-Term Care for the replacement of chilled water pipe insulation; AND FURTHER THAT Council permit a sole source supply as outlined in Norfolk County Purchasing Policy CS-02, Section 4.8.5 for the purchase of Sanuvox ASEPT.2X Mobile UV Surface Disinfection Units supplied by Prescientx.

THAT Council receive Staff Report OPS-22-010 OTF Grant Funding - Delhi Kinsmen Pool Upgrades – Budget Amendment as information; AND THAT based on the successful grant application, the 2022 Capital Budget be amended to move Pool Building Renovation - Delhi Kinsmen Pool budget in the amount of $638,000 (project 7332313), from 2024 into 2022; AND FURTHER THAT the Pool Shell & Filtration System Upgrade – DKP (project 7332043) budget be amended by $10,000 to include an allocation for signage requirements, with funding to be provided through grant funding; AND FURTHER THAT funding for the Pool Shell & Filtration System Upgrade (project 7332043) and Pool Building Renovation – Delhi Kinsmen Pool (project 7332313) be amended to reflect the additional funding, as described in the report.

THAT Staff Report CAO 22-020 regarding Advisory Committee Recommendations to Council be received as information; AND THAT Council support the following updates to the Procedural By-law:  Reports of Committees section on the agenda is split into two sections entitled “Reports of Advisory Committees” and “Reports of Committees-of-the-Whole”  Council members appointed to an Advisory Committee or another Councillor in their absence present the recommendations outlined in the Advisory Committee minutes for approval  If no Councillor opts to present resolutions or recommendations from within the advisory committee minutes, then the minutes are received as information and Staff do not proceed with resourcing any items arising out of the advisory committee minutes  Advisory Committees discuss what was supported by Council at their next scheduled meeting as a part of reviewing their minutes; AND FURTHER THAT all active Advisory Committees be notified of the procedural updates at their next regularly scheduled meeting.

THAT Council-in-Committee enter closed session at 3:45 p.m. to discuss the following matter Staff Report CS-22-C02 Employee Matter pursuant to Section 239 (2) (b)(d) of the Municipal Act, 2001 as amended as the subject matter pertains: personal matters about an identifiable individual, including municipal or local board employees; labour relations or employee negotiations.

THAT Council-in-Committee reconvene in open session at 4:06 p.m.

THAT Report CS-22-021 be received as information; AND THAT the temporary extension of the Inventory Controller position be approved to December 31, 2022, subject to Provincial Funding.

THAT the meeting be adjourned at 4:07 p.m.