Council-in-Committee

That the agenda be amended to include Communication Items 5.3 from Drew Hemsley, Chair-Elect Cornerstone Association of Realtors Re: Master Recreation Plan. Having 2/3 majority vote that was

That the agenda be approved amended.

That Council-in-Committee enter into closed session at 10:34 a.m. to discuss an item pursuant to Section 239 (2) (k) of the Municipal Act, 2001 as amended as the subject matter pertains: (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations

That Council-in-Committee reconvened in open session at 11:49 a.m.

That the closed session item be received as information and that committee provide direction to staff.  Norfolk-Lynnwood Agreement Amendments

That the consent items 4.1 through 4.5 be received as information.  2024 Waste Management Year in Review - EIS-25-014 That the Information Memo regarding the 2024 Waste Management Year in Review be received as information.  Special Event C2502-00059775 - Port Dover Jeep Invasion - Temporary Road Closure - CS-25-051 That the Information Memo regarding the Special EventC2502-00059775 Port Dover Jeep Invasion Temporary Road Closure 2025 be received as information.  Special Event C2503-00061591 - Pride Day 2025 - Temporary Road Closure - CS-25-055 That the Information Memo regarding the Special EventC2503-00061591 Pride Day Temporary Road Closure 2025 be received as information.  Special Event C2504-00065174 - Annual Family Fun Day - Temporary Road Closure - CS-25-059 That the Information Memo regarding Special Event C2504-00065174 – Annual Family Fun Day be received as information:  2024 Financial Statements - Lynnwood Arts Centre - CS-25-065 That the Information Memo regarding the 2024 Financial Statements – Lynnwood Art Centre be received as information.

To receive communication items 5.1, 5.2 and 5.3 as information and; That staff be directed to bring forward a report regarding the Bluegrass Sidewalk Petition.  Blue Grass Sidewalk Petition - at the request of Councillor Columbus pursuant to the Procedural By-law  Integrity Commissioner Annual Report  Letter from Drew Hemsley, Cornerstone Association of Realtors

That Council receives Report CAO-25-017 Alternative Voting Methods for information. And That Council provide direction on the option it wishes to be utilized in the 2026 Municipal Election: 1. Traditional paper ballot election with vote tabulators only on Election Day, with Advance Voting as Online only.

That the Information Memo regarding the Provincial announcement of Strong Mayor Powers being extended to 169 additional municipalities be received as information.

That the deputation be received as information.

That the presentation be received as information.

That report CD-25-059 Ride Norfolk Transit Master Plan (TMP), be received for information; That Council choose Option 1 to determine service levels.

That Council authorizes an extension to the current single source supply as outlined in Norfolk County Purchasing Policy CS-02, Section 4.8.4 with Blaise Transit for a one (1) year term commencing January 1, 2026 and ending December 31, 2026 with the option in favour of Norfolk County to extend for another one (1) year term to provide a Transportation on Demand (ToD) Software Platform which shall include a public user Customer-facing mobile application, an Operator-facing Application, an Administrative Dashboard, and an integrated Reporting System to optimize the County’s public transportation services;

That Council received report numbered CAO-25-059, Integrity Commissioner Contract Considerations, be received for information. And That Council approve the sole sourcing of the role of the Integrity Commissioner with the Incumbent Boghosian + Allen LLP, for the duration of the existing contract, expiring on November 30 th, 2026. And further that staff undertake the required process under the procurement bylaw and Policy in 2026 to award a new contract for an Integrity Commissioner, commencing duties on December 1st, 2026.

That council direct staff to investigate alternative methodologies with calculations for determining council renumeration and consideration whether the job be a full-time commitment; and That a full compensation package be determined including per diems for additional meeting participation by members.

That Council receives report numbered CAO-25-053 as information.

That Report CD-25-061 Master Recreation Plan “Recreation without Borders” be received as information; and That report CD-25-061 Master Recreation Plan "Recreation without Borders be adopted as the vision and guiding framework for the development and enhancement of community recreation facilities, programming and services in principle; and That council remove the noted of service levels for Splash Pads, so as not to prevent consideration of new facilities, should council wish to augment the number of facilities it has; and That council select an option of directing staff to look at the development of a twin arena and pool complex subject to future staff report and full business case development as part of budgetary considerations.

That Report EIS-25-013 – Award of Contract RFT EIS-ENG-25-54 – Concession 3 Windham Bridge Replacement be received as information; and That the General Manager of Environmental and Infrastructure Services be authorized to execute a contract with Sierra Bridge Inc. for Tender EIS-ENG-25-54 – Concession 3 Windham Bridge Replacement in the amount of $2,392,195.00 (excluding HST); and Further that the approved capital budget for Project 5532605 Structure D00006 – Lot 11 Conc 3 Rd Windham Bridge be amended (increased) by $615,000 to a total allocation of $2,596,000 (rounded, incl. net HST), with funding to be provided from the OCIF Reserve Fund.

That Council receive the Porter Bridge – Replacement Options Report EIS-25-016 as information; and That Council direct staff to proceed with Option 3 for the Porter bridge Replacement. Further that the Approved Capital Budget be amended (increased) to reflect the requirements for the option selected by Council, as identified in Table 1, with funding to be provided from the Roadway Construction Reserve.

That Staff Report “OPS 25- Simcoe Soccer Park Update” be received as information: And that Operations staff continue with the operational agreement with the Simcoe and District Youth Soccer Club under the terms set out in the 2025/2034 (10 Seasons) agreement.

That the Information Memo regarding the 2024 Seasonal Paid Parking Program be received as information.

That Staff Report “OPS 25-24 Plow Equipment and Controller System Standardization Review be received as information; and That Council approves staff to suspend the Council approved standardization for plow equipment and controller system for the 2025 year; and That Council approves the recommendation of staff to purchase five (5) plow units with Everest snowplow equipment and Rexroth controller system for 2025.

That Council receive Report OPS-25-023 Port Rowan Community Centre Retrofits and Upgrades – Budget Amendment as information; and That the Approved Capital Budget for Project 5332531 be amended (increased) and renamed as identified in Table 2; and That the Capital Budget for Project 5332602 – 2026 Roof Replacement Program be amended (decreased) by $450,000; and That the Approved Capital Budget be amended to include a new capital project called Port Rowan Community Centre Exterior Repairs in the amount of $175,000, with funding provided from the Facilities Reserve; and That the Capital Budget for Project 5332613 – 2026 County Building Repairs & Maintenance Program be amended (decreased) by $20,000; and Further That the Capital Budget for Project 5332727 – 2027 County Building Repairs & Maintenance Program be amended (decreased) by $283,000;

That Report CS-25-053, County Lands Review - Request to Declare Various Lands Surplus be received as information; And That Lot 19; Plan 379; Norfolk County, as set out in this report, be declared surplus to municipal needs; And That Block A; Plan 379; Norfolk County, as set out in this report, be declared surplus to municipal needs; And Further That Part Lot 2, Conc A, Charlotteville, Part 1 Plan 37R-2017, as set out in this report, be declared surplus to municipal needs.

That Report CS-25-050, Request to Declare Land Surplus and Convey 113A Croton Avenue, Delhi be received as information; And that Council declare 113A Croton Avenue, Delhi, legally described as Part Lot 186, Concession STR, Middleton as in NR242052, Except the Easement Therein; Norfolk County surplus to municipal needs; And that staff be directed to draft a Transfer to convey 113A Croton Avenue, Delhi to the adjoining owner pursuant to the reversion clause in Deed NR242052; And further that the Mayor and County Clerk be authorized to sign the Transfer and any other documents necessary to complete the conveyance of this property to the adjoining owner.

That report CS-25-060 regarding write off of uncollectible property tax amounts be received as information; That Council endorse the establishment of the 2024 year-end accrual to property tax allowance for doubtful accounts for federally owned properties in the amount of $373,457 as per Policy FS-30 Accounts Receivable Collection Policy; That further that Council, on the recommendation of the Treasurer, endorses the write-off of property taxes as outlined in Table 1 as uncollectible in accordance with the Municipal Act, 2001 section 354(2)(a) (per the exception included under the Municipal Act, 2001 section 354 (a) and (b);

That Staff Report CS 25-054, Summary of Bid Awards for the period ending April 22, 2025, be received as information; And that the General Manager, Environmental and Infrastructure Services, be authorized to execute a contract with Walker Construction Limited for Tender EIS-ENG-25-33 Surface Treatment 2025 in the amount of $2,460,071 (excluding HST); And that the Director, Engineering, be authorized to execute a contract with Associated Paving & Materials Ltd. for Tender EIS- ENG-25-30 Hot Mix Asphalt in the amount of $1,580,621 (excluding HST); And further that Approved Capital Budget for Hot Mix Asphalt be amended (decreased) by $3,490,000 to allow for repurposing of capital funds; And that the Director, Engineering, be authorized to execute a contract with Niagara Crack Sealing for Tender EIS-ENG-25-60 Crack Sealing Program 2025 in the amount of $80,395.50 (excluding HST); And that the General Manager, Environmental and Infrastructure Services, be authorized to execute a contract with GIP Paving Inc. for Tender EIS-ENG-25-35 Port Dover Reconstructions in the amount of $3,434,000 (excluding HST); And that the Approved Capital Budget for Project 7432509 – County Wide Conversion of Self-Contained Breathing Apparatuses (SCBA) Pack be amended (decreased) by $346,000 to a total budget of $1,387,000, with funding to be provided from the General Capital Replacement Reserve; And that the Fire Chief, Office of the CAO, be authorized to execute a contract with PPE Solutions Inc. for T

That staff report HSS-25-007 be received as information; And That council approves the submission of the Ontario Service Plan addendum for 2025 to the Ministry of Children, Community and Social Services (MCCSS).

That EIS bring forward a report regarding the water service in Delhi.

That Council-in-committee enter closed session at 7:00 pm pursuant to Section 239 (2) (b) and (c) of the Municipal Act, 2001 as amended as the subject matter pertains: (b) personal matters about an identifiable individual, including municipal or local board employees; (c) a proposed or pending acquisition or disposition of land by the municipality or local board;

That Council-in-Committee reconvene in open session at 8:40 p.m.

That Council-in-Committee waive the Procedural Bylaw and continue the meeting past 8:00 p.m.

That council-in-committee received the following staff reports as information:  Verbal Update on Property - Ward 3  Library Board Appointments  CAO Performance Review and; That Council-in-Committee recommend the appointment of Paula Duarte and Angele Lenze to the Norfolk County Library Board and That Council-in-Committee received information on an employee matter, the CAO performance review and provided directions to staff.

That the meeting be adjourned at 8:43 p.m.