Council-in-Committee

THAT the agenda be approved with the following amendments:  Addition of Item 5.1 - Deputation from Andrew Kooistra, Waterford Heritage Trail Association, Re: Trail Paving from Waterford to Brant County  Addition of Item 8.4.4, Waterford Heritage Trail Asphalt Project, OPS-22-006  Item 6.1 Mariana Balaban Re: Inter-Urban Water Supply Update, EIS22-019 was amended to include the presentation  Item 4.10, Election Sign By-Law, was moved from Consent to Staff Report 8.6.2.

THAT the following motions be approved on consent: 4.1 Norview Lodge – L-SAA Declaration of Compliance 2021, HSS-22-006 THAT Staff Report HSS 22-006, Norview Lodge – L-SAA Declaration of Compliance 2021, be received as information; AND THAT Council authorize the Mayor to sign the Declaration of Compliance (Schedule E) for 2021 on behalf of Council and staff to forward it to Ontario Health. 4.2 All Way Stop – St Ann Street and Bell Street - Delhi, EIS-22-009 THAT Report EIS 22-009 All way Stop – St Ann Street and Bell Street - Delhi, be received as information; AND THAT staff be directed to install an All Way Stop condition and provide required pavement markings at the intersection of St Ann Street and Bell Street in Delhi; AND FURTHER THAT Council passes a bylaw to establish an All Way Stop condition at St Ann Street and Bell Street in Delhi. 4.7 Norfolk County Energy Conservation Committee Restructuring, OPS- 22-013 THAT OPS-22-013, Norfolk County Energy Conservation Committee Restructuring, be received as information; AND THAT Council approve the disbandment of the Norfolk County Energy Conservation Committee; AND THAT Council direct staff to bring forward an amended Terms of Reference for the Norfolk County Climate Change Adaptation Committee to include the former Norfolk County Energy Conservation Committee mandate to coincide with the review of all advisory committees for the beginning of the next term of Council.

THAT Report EIS 22-011 All Way Stop – Thompson Road and Duncombe Road - Waterford, be received as information; AND THAT staff be directed to install an All Way Stop condition and provide required pavement markings at the intersection of Thompson Road and Duncombe Road in Waterford; AND FURTHER THAT Council passes a bylaw to establish an All Way Stop condition at Thompson Road and Duncombe Road in Waterford.

THAT Report EIS 22-013 Public requests – Speed Zone Reductions be received as information. AND THAT Norfolk County Council execute a by-law authorizing road staff to post a 60 km/h speed zone on McMichael Road from Cockshutt Road to Old Highway 24. AND THAT Norfolk County Council execute a by-law authorizing road staff to post a 60 km/h speed zone on Concession 8 Townsend from Highway 24 to 1.2 kilometers east. AND THAT Norfolk County Council execute a by-law authorizing road staff to post a 60 km/h speed zone on Colonel Talbot Road from Norfolk Highway 59 to 600 meters west. AND THAT Norfolk County Council execute a by-law authorizing road staff to post a 60 km/h speed zone on Norfolk County Road 21 from Norfolk Highway 59 to 1 kilometer east. AND THAT Norfolk County Council execute a by-law authorizing road staff to post a 60 km/h speed zone on Norfolk County Road 21 from Norfolk Highway 59 to 600 meters west. AND THAT Norfolk County Council execute a by-law authorizing road staff to post a 60 km/h speed zone on Norfolk County Road 21 from 230 meters east of County Road 23 to 500 meters east of County Road 23. AND THAT Norfolk County Council execute a by-law authorizing road staff to post a 60 km/h speed zone on Glen Meyer Road from County Road 23 to 400 meters west of County Road 23. AND THAT Norfolk County Council execute a by-law authorizing road staff to post a 60 km/h speed zone on Norfolk County Road 23 from 660 meters north of County Road 21 to 800 meters north of Co

THAT Staff Report CS 22-062, Summary of Bid Awards for the period ending March 29th, 2022, be received as information; AND THAT the Request for Proposal EIS-ENG-22-53 Design/Build Norfolk County Road 45 Bridge Replacement and Road Construction be

THAT the Information Memo regarding Gilbert Road Culvert - Additional Information be received as information;

THAT Report CS-22-027 Capital Status Report – December 31, 2021 be received as information; AND THAT the recommendations as set out in Appendix 2 included with Report CS-22-027 be approved.

THAT the deputation by Andy Kooistra, Waterford Heritage Trail Asphalt Project be received as information.

THAT Council approve time extensions for the presentations related to Item 6.1. Mariana Balaban Re: Inter-Urban Water Supply Update and Item 6.2. Matrix Solutions Inc Re: Norfolk Gas Well Management.

THAT the presentation regarding the Inter-Urban Water Supply be received as information.

THAT the presentation and report by Matrix Solutions be received as information.

THAT the following communication items be received as information:

THAT Staff Report HSS-22-003, NVL Increase to Direct Care Time for Residents through Increased Staffing – Budget Amendment, be received as information; AND THAT Council approve acceptance of the RN, RPN and PSW Staffing Supplement, Allied Health Professionals Staffing Supplement and Supporting Professional Growth Fund funding as provided by the Ministry of Long-Term Care; AND THAT Council approve the proposed use of the RN, RPN and PSW Staffing Supplement, Allied Health Professionals Staffing Supplement and Supporting Professional Growth Fund as outlined within this report; AND THAT the Approved 2022 Levy Supported Operating Budget be amended to include 16.96 FTEs and $1,447,700 in expenditures, with capped funding provided by the Ministry of Long- Term Care; AND FURTHER THAT the Proposed 2023-2025 Levy Supported Operating Budgets include initiatives to support additional FTEs and associated staffing and operating costs for Council’s consideration, as outlined within this report.

THAT Staff report HSS 22-04 2021 Homelessness Enumeration Results be received as information.

THAT Council approves the sole source supplier status of Trojan Industries for the maintenance, repair, and supply of replacement parts for the ultraviolet equipment manufactured by Trojan Industries found in the water treatment plants (WTP) at Port Rowan, the Simcoe Cedar St. well field, Delhi Wells #1 and #2 and upon completion of the upcoming upgrades at Port Dover. AND THAT Council approve the sole source supplier status of Trojan Industries for the maintenance, repair, and supply of replacement parts for the ultraviolet equipment at the wastewater treatment plants (WWTP) employing ultraviolet lamps manufactured by Trojan Industries in the treatment process found at Delhi, Waterford, and upon completion of the upcoming upgrades at the Port Dover WWTP.

THAT Staff Report 2022-EIS-018 RE: Sole Source Supplier of Programmable Logic Controllers (PLCs) be received as information; AND THAT Council approve the use of Allen Bradley Compact Logix Series Programmable Logic Controllers (PLCs) at Norfolk County’s water and wastewater treatment plants as well as at all County booster stations and sewage pumping stations as the preferred equipment.

THAT Staff Report EIS 22-001, Jaylin Crescent Resurfacing Options – Budget Amendment be received as information; AND THAT Council approve Option 3 as outlined within this report; AND THAT Staff pursue an easement agreement for the existing storm outlet to ensure that road drainage has a legal and adequate outlet; AND THAT Council enact a bylaw to dedicate Jaylin Crescent as part of a public highway within Norfolk County; AND THAT the Approved 2022 Capital Plan be amended to include the resurfacing of Jaylin Crescent in the amount of $69,000; AND THAT funding for the resurfacing of Jaylin Crescent be provided by the $60,000 included in the 2022 Levy Supported Operating Budget, and $9,000 from Federal Gas Tax Reserve Fund. AND THAT the Chief Administrative Officer be authorized to execute a contract with Coco Paving Inc. for the provisional item of Jaylin Crescent - Donjon Boulevard to Donjon Boulevard for Request for Tender EIS-ENG-22-32 Urban Asphalt Rehabilitation, Hot Mix Asphalt in the amount of $67,595.00 (excluding HST);

THAT Staff Report OPS-22-021 Additional By-Law Enforcement Summer Student Position be received as information; AND THAT Council approve the hiring of one (1) additional Seasonal Temporary Full Time (TFT) By-Law Enforcement Summer Student for the Parking Pilot Project period of June 1, 2022 to August 31, 2022 (0.25 FTE); AND FURTHER THAT the 2022 Levy Supported Operating Budget be amended to incorporate the additional costs associated with this position totaling $13,300 for the three (3) month Parking Pilot Project Period, with funding to be provided by fine revenue generated by the position.

THAT the order of the agenda be waived to allow Item 8.4.3 RE: Staff report OPS 22-009 Forestry Farm Road Gas Well Update - Budget Amendment to be moved below Item 8.1.1 RE: Matrix Solutions Presentation on the agenda.

THAT Staff Report OPS 22-009 Forestry Farm Road Gas Well Update be received as information; AND THAT Council authorizes staff to move forward with Option 1, plugging the Forestry Farm Road Gas Well; AND THAT the Forestry Farm Gas Well Project (Project 2132002) be amended by $175,000 to a total budget amount of $890,000 to include the additional costs associated with plugging the gas well; AND THAT the funding for the Forestry Farm Gas Well Project be amended to include $140,000 from the Council Initiative Reserve Fund, and $750,000 of Ministry Funding for the plugging of the gas well.

THAT the order of the agenda be waived to allow Item 8.4.4 RE: Staff Report OPS 22-06 Waterford Heritage Trail Asphalt Project to be considered following Item 6.1 Allan Kooistra, Deputation on the agenda.

THAT the Waterford Heritage Trail Asphalt Project staff report be received as information; AND THAT Staff include a project in the 2023 Capital Budget for the Waterford Heritage Trail Asphalt Project in the amount of $450,000 subject to the approval of the Council at that time; AND THAT funding for the Waterford Heritage Trail Asphalt Project be provided from Donations ($350,000), and a maximum contribution from the Tax Levy of $100,000; AND THAT the Waterford Heritage Trail Asphalt project only proceed in 2023 if the Waterford Heritage Trail Association fundraises the minimum of $350,000 for the project by January 1, 2023; AND THAT staff work with the Trail Project Group to undergo consultations related to habitat and wildlife impacts related to this project; AND THAT staff work explore other grant opportunities to cover the Counties portion of funding; AND THAT staff collaborate with the Trail Project Group for an ongoing fundraising campaign to cover ongoing operating expenses and contributions to a repair and replacement reserve.

THAT Council waive the rules of procedure to allow the Deputation, Andrew Kooistra, Waterford Heritage Trail Association, to provide further information related to Staff Report OPS 22-006 RE: Waterford Heritage Trail Asphalt Project.

THAT the 2022 Capital Budget be amended to approve the capital projects for ambulance replacements scheduled in the 2022-2031 Capital Plan in 2023 (7532301 and 7532302) and 2024 (7532404 and 7532405) to allow staff to initiate spending as outlined in this report; AND THAT staff be directed to order 2023 ambulances (2) immediately upon resolution, and that 2024 ambulances (2) be ordered in December 2022; AND FURTHER THAT the contribution for the EMS Vehicle & Equipment Reserve be increased in the 2023 Budget to ensure the reserve will be within a positive position for the 10-year forecast; AND FURTHER THAT Council permit a sole source procurement as outlined in Norfolk County Purchasing Policy CS-02, section 4.8.5 with Demers Ambulance as the sole certified provider of ambulances in Ontario.

THAT Staff Report CAO 22-053 regarding the Election Sign By-law 2022 be received as information; AND THAT Clause 2.6 be amended to read: No person shall erect an election sign, poster or placard that refers to an election 1. a) within 100 metres of a Voting Place, unless such land is a residential private property; 2. b) on a vehicle that is parked within 100 metres of the entrance to a building in which there is a Voting Place, unless such land is a residential private property. AND THAT Clauses 2.3, 3.4, 4.2(c) and 4.2(d) be removed and the numbering within the by-law be adjusted accordingly; AND FURTHER THAT Council approve the Election Sign By-law as amended.

THAT Committee enter closed session at 6:13 p.m. to discuss Ward 5 Lease Renewal pursuant to Section 239 (2) (k) of the Municipal Act, 2001 as amended as the subject matter pertains to a position, plan, procedure, criteria or instruction to be applied to any negotiations

THAT Council-in-Committee reconvene in open session at 6:21 p.m.

THAT Report CS 22-C04 Confidential Report – Ward 5 Lease Renewal, be received as information; AND THAT staff be directed to execute a Lease Renewal Agreement with Pattison Outdoor Advertising LLP, as per the terms as set out in the report.

THAT the meeting be adjourned at 6:22 p.m.