Council-in-Committee

THAT the agenda be approved with the following amendments:  Add Agenda Item 6.3. slide deck for Kim Earls's deputation to the amended agenda;  Add Councillor Taylor's notice of motion;  Add Carl Atkinson, Chair of Norfolk County Economic Recovery Task Force as a presenter to 6.2.1. to present Staff Report CD 21-112.

THAT Staff Report CS 21-59, Summary of Bid Awards for the period ending September 28th, 2021, be received as information; AND THAT the General Manager, Environmental and Infrastructure Services be authorized to execute a contract with Parsons Inc., Environmental Solutions, R.J. Burnside & Associates Limited, Stantec, Cyril Demeyre, G. Douglas Vallee Ltd., RV Anderson, JL Richards and Associated Engineering for Request for Pre-Qualification EIS-ENG-21-81 Engineering Roster – Transmission Watermain Infrastructure Projects in order to establish a roster for a three (3) year contract term, from November 1, 2021 to October 31, 2024; AND FURTHER THAT the necessary By-Laws be prepared. and THAT Staff Report CAO 21-69 regarding an Application for Encroachment Agreement – 37 Hillcrest Road, Simcoe be received as information; AND THAT Staff be directed to ensure the applicant removes the structure encroaching on municipal land at the applicants’ expense. and THAT Report CAO 21-76 regarding 200 Main Street, Port Dover Encroachment Application be received as information; THAT the Corporation of Norfolk County execute and register an Encroachment Agreement with 2115611 Ontario Inc., being the current owner of the property located at 200 Main Street, Port Dover. The property is legally described as Lot 31, Block 50, Plan 207, Port Dover PIN 50251- 0115, to recognize the encroachment of portions of the existing building on Main Street. and Clinton Street, Port Dover; AND THAT the applicant

THAT Staff Report EIS 21-42, Connecting Link Program – Project Selection, be received as information; AND THAT an application for funding through the Connecting Link program be prepared and submitted for the reconstruction of James Street from Argyle Avenue to Brock Ave in Delhi. AND FURTHER THAT the Council of Norfolk County declares: 1. The submitted Applications meet the requirements of Ministry of Transportation Connecting Links Program as described in the Program Guide; 2. A comprehensive Asset Management Plan including connecting links has been completed and publicly posted; 3. The municipality will comply with the conditions that apply to designated connecting links under the Highway Traffic Act to ensure the safe and efficient movement of provincial traffic; 4. The project put forward in the application will be completed and the milestones met as stated in the Application; and 5. The Application is complete and factually accurate. AND FURTHER THAT Norfolk County’s funding be determined based on the proposed submission under the Connecting Links Program

THAT the deputation by Ed Hovestadt, regarding the Port Rowan Community Church, be received as information. AND THAT staff bring back a report outlining the issue at the November 9, 2021 Council-in-Committee meeting.

THAT the deputation provided by Kimberly Earls regarding SCOR EDC Partner Update, be received as information.

THAT the information memo regarding Ombudsman Review Re: Integrity Commissioner be received as information; AND THAT the information memo regarding Meeting Date Changes be received as information; AND THAT the information memo regarding Proposed Provincial Updates to Land Use Compatibility Guidelines (D-6 Guidelines) be received as information; AND THAT the information memo regarding Student Start-Up (SSUP) Program Update be received as information; AND THAT the information memo regarding Property Sale Update - Industrial Land Sale be received as information; AND THAT the information memo regarding 2022 Long Point Region Conservation Authority Budget Presentation be received as information; AND THAT the information memo regarding 2021 Post Budget Council Approved Increases in Human Resources be received as information; AND THAT the information memo regarding Delegated Authority to Award Purchasing Activity be received as information; AND THAT the information memo regarding the 2022 Budget Timetable and Guidance - New Budget Initiatives (NBIs) be received as information; AND THAT the Downtown Business Improvement Area Minutes of August 11, 2021 be received as information; AND FURTHER THAT the Long Point Region Conservation Authority minutes of September 1, 2021 be received as information.

THAT Report CD 21-112, Economic Recovery Plan Grant Program Update and Award Recommendations, be received as information; AND THAT Council approves the grant awards as recommended by the Norfolk County Economic Recovery Taskforce in Table 1 of staff report CD 21-112; AND THAT Staff be directed to proceed with the payment of the grants to applicants as approved; AND FURTHER THAT Council approves a second intake process be initiated.

THAT Report CS 21-58 Optional Tax Subclass for Small Business be received; AND THAT Council approve Option #2 as direction to Staff regarding the Optional Small Business Subclass AND FURTHER THAT staff report back at a 2022 Budget Committee.

THAT Staff Report CAO 21-66 Single Source Request for Purchase of Physical Records Storage Software – FileTrail AND THAT Council authorizes a single source supply as outlined in Norfolk County Purchasing Policy ECS-02, Section 4.8.4 for the purchase of Records Management System with File Trail at a cost of $15,000 (USD) and monthly subscriptions fees of $2,360 (USD) on an annual term.

THAT Staff Report CAO 21-77 regarding Death Registration/Burial Permit Issuance be received as information; AND THAT Council authorize a user fee of $28.00 for death registration to be included in the 2022 User Fee By-law; AND THAT Staff develop an after-hours approach to provide burial permit issuance to funeral homes outside of regular business hours with the costs recovered through the user fee; AND FURTHER THAT Staff report back to Council on the selected approach for further approval

THAT Report CAO 21-80 Norfolk County Vaccination Policy be received as information; AND THAT the Norfolk County Vaccination Policy attached to this report be adopted, effective October 19, 2021;

THAT the Closed Companion Memo: Legal Advice for Single Sourcing Records Management Software and Closed Information Memo - HUB Land Sale Update - Completed Negotiations be received as information.

THAT Council-in-Committee adjourn at 5:24 p.m.