Council-in-Committee

That the agenda be approved as presented.

That Council-in-Committee enter closed session at 9:33 a.m., pursuant to the Municipal Act, 2001, as amended, section 239(2)(k) to discuss matters pertaining to:  a position, plan, procedure, criteria or instruction to be applied to any negotiations

That Council-in-Committee reconvenes in open session at 9:44 a.m.

Resolution No. CIC-051 That closed report EIS-24-006 be received for information; and That General Manager, Environmental and Infrastructure Services, be granted delegated authority and directed to negotiate a lease agreement for the Norfolk County Material Recovery Facility.

That Report CS-24-041 Capital Status Report - December 31, 2023, be received as information; and That the recommendations contained within Report CS-24-041 and its appendices be approved.

That the following Consent items be received for information: 4.1 Ontario Works Service Plan 2024, HSS-24-004 4.2 2023 Statement of Council Remuneration and Expenses, CS-24- 039 4.3 2023 Section 357-359 Tax Application Approvals, CS-24-036 4.4 Information Memo - Delegated Authority to Award Purchasing Activity July 1, 2023 - December 31, 2023, CS-24-017 4.5 Governance Policy - Asset Retirement Obligations, CS-24-038 4.6 2023 Drinking Water Summary Report, EIS-24-015 4.7 Tax Collection Policy Update, CS-24-010 4.9 Policy Review Update, CAO-24-026 4.10 2023 Community Development Annual Report, CD-24-041

That the Deputation by David Holmes regarding the CN Rail Line Direction be received as information.

That the Deputation by Paul Emerson regarding the CN Rail Line Direction be received as information.

That the Deputation by Kimberly Earls regarding the CN Rail Line Direction be received as information.

That report CD-24-030, CN Rail Line Direction be received for information; and That Option 1 from report CD-24-030 be adopted as follows: County supports a) rail line retention up to Highway 59, b) any discontinuance of rail east of Highway 59, c) no interest in municipal ownership and d) no net loss of industrial land in the Courtland area.

That Communication items 8.1 to 8.4 be received as information.

That Staff Report CD 24-019 Re: Ride Norfolk On-Demand Software Extension be received for information; and That Council approve an extension for the Ride Norfolk On- Demand Software Pilot Project with Blaise Transit from May 2, 2024 to December 31, 2024; and That Council authorizes a single source supply as outlined in Norfolk County Purchasing Policy CS-02, Section 4.8.4 with Blaise Transit for an eight (8) month term commencing May 2, 2024 and ending December 31, 2024 to provide a Transportation on Demand (ToD) Software Platform which shall include a public user Customer-facing mobile application, an Operator-facing Application, an Administrative Dashboard, and an integrated Reporting System to optimize the County’s public transportation services; and Further that Council authorizes the Director, Strategic Innovation- Economic Development and the Public Transportation and Business Development Coordinator to negotiate an agreement with Blaise Transit for the provision of an On-Demand transit software solution for the period May 2, 2024 to December 31, 2024

That report CD-24-033, Process for Community Led Initiatives and Projects on County Land or County-Related, be received as information.

That the Information Memo regarding the Ninth Concession Drain – Report for Consideration be received as information.

That Report EIS-24-018, Port Dover Elevated Tank Chlorine Booster System be received as information; and That the Director, Environmental Services be authorized to execute a contract with Birnam Excavation Ltd. for tender EIS-ES-24-02 Port Dover Elevated Tank Chlorine Booster System in the amount of $243,020.65 (excluding HST); and Further that the Approved Capital Budget for Project 5832352 Port Dover Elevated Storage Tank Chlorine Boosted System be amended from $110,000 to $299,000, and the $189,000 amendment be funded from the Water Reserve.

That Report EIS-24-022, Purchase of Wireless Routers for Environmental Services Fleet be received as information; and That the Approved 2024 Rate Supported Operating Budget for Preventative Maintenance Projects be used to fund the cost of the equipment.

That the recommendation found in the report EIS-24-028 be amended by adding the formation of a waste collection subcommittee.

That staff report EIS-24-028 be received as information; and That staff engage with Norfolk County residents through surveys and community outreach sessions to gather feedback on curbside collection options; and Further that staff provide a summary of the data collected through the surveys and community engagement sessions at a future Council meeting.

That the Information Memo regarding the Water and Wastewater Servicing Monitoring Report be received as information.

That Council receive Report OPS-24-005 Bayview Cemetery Archaeology Assessment – Budget Amendment and Single Source Approval as information; and That Council direct staff to proceed with a “Stage 1” archaeological assessment; and That Council permit a single source supply of the Stage 1 archaeological assessment; and That Council approves Archaeological Research Associates (ARA) as the single source supplier of the Stage 1 archaeological assessment pursuant to section 4.8.4 of Policy CS-02: Purchasing Policy; and That Council approves the budget amendment of $20,000 for Stage 1 archaeological assessment and $20,000 for First Nations engagement of archaeological monitoring of interment excavations in 2024; and That Council, through staff, respectfully and formally direct the valued volunteers of the Bayview Cemetery Board to coordinate archaeologically-monitored interment excavations with County staff; and Further that Council direct staff to bring back to Council the findings of the Stage 1 Assessment and First Nations Engagement process.

That Council receive Report OPS-24-007 Delhi Cemetery Acquisition Budget Amendment be received as information; and That Council approve and direct staff to proceed with the acquisition of Delhi Cemetery to Norfolk County; and That that Council recognizes the need to increase the staffing resources due to the increase workload demands from the acquisition; and That Council approves the budget amendment of $85,600 for salaries and benefits for the addition of 1.0 FTE Cemeteries Administrative Coordinator; and That Council approves the budget amendment of $92,500 for salaries and benefits for the addition of 1.0 FTE Parks and Facilities Maintenance (Floater); and That Council approves the budget amendment of ($46,800) for salaries and benefits for the reduction of 1.05 FTE Students; and That Council approves the budget amendment of ($28,500) for the net impact to operate the Delhi Cemetery excluding salaries and benefits; and Further that 50% of the balance from the Delhi Cemetery operating account be transferred to the Cemeteries Reserve for future capital needs upon acquisition.

That Staff Report CS-24-042, Request for Easement – Broad Street, Plan 207, Norfolk County, be received as information; and Further that the Mayor and Clerk be authorized and directed to enter into an easement agreement with the property owner and execute all necessary documents required to finalize the transaction.

That Staff Report CS 24-043, Summary of Bid Awards for the period ending February 27, 2024, be received as information; and That the Director, Engineering be authorized to execute a contract with G. Douglas Vallee Limited for Request for Proposal EIS-ENG- 24-75 Traffic Control Devices - St John’s Road in the amount of $197,240 (excluding HST); and Further that the Approved Capital Budget associated with Request for Tender EIS-ENG-24-75 Traffic Control Devices - St John’s Road be amended from $150,000 to $201,000 (rounded, incl. net HST) to accommodate the required increase of $51,000 with the variance to be funded by the CCBF Reserve Fund; and That the Director, Engineering be authorized to execute a contract with Gedco Excavating Ltd. for Request for Tender EIS-ENG-24-35 Brown Street West Reconstruction in the amount of $1,582,194.86 (excluding HST); and That the General Manager, Environmental and Infrastructure Services be authorized to execute a contract with Urbanlink Civil Ltd. for Request for Tender EIS-ENG-24-52 Big Creek Bridge Rehabilitations (Structure No. 000106 and 000305) in the amount of $3,175,000 (excluding HST); and Further that the Approved Capital Budget associated with Request for Tender EIS-ENG-24-52 Big Creek Bridge Rehabilitations (Structure No. 000106 and 000305) be amended from $3,057,000 to $3,231,000 (rounded, incl. net HST) to accommodate the required increase of $67,000 with the variance to be funded by debentures; and That the General Manager, Op

That Staff Report CS-24-044, 2024-2028 Multi Year Accessibility Plan be received as information; and That Norfolk County’s 2024-2028 Multi Year Accessibility Plan be approved.

That the Information Memo regarding the Provincial Offenses Administration Annual Report 2023 be received as information.

That Staff Report CS-24-046, Physician Recruitment Support, be received as information; and That Council approve a one-time contribution to physician recruitment strategies for 2024 in the amount of $250,000, to be funded from Safe Restart Funding; and Further that Staff provide Council with quarterly updates from the Norfolk County Primary Physician Recruitment Committee.

That the report regarding Norfolk County’s progress in implementing strategic initiatives in alignment with Council’s 2022- 2026 Our Future Norfolk Strategic Plan be received as information.

That Report CAO-24-027 – Senior’s Advisory Committee be received for information; and That Council take no further action respecting the establishment of a Senior’s Advisory Committee.

That staff report CAO-24-017 Proposal to Adopt an Administrative Monetary Penalty System (AMPS) be received as information; and That Council directs staff to proceed with the necessary consultations to prepare a detailed staff report and the necessary bylaws, supporting the transition from the Provincial Offenses Act court-based system to an Administrative Monetary Penalty system for parking and non-parking bylaw offences.

That Council-in-Committee enter closed session at 4:36 p.m., pursuant to the Municipal Act, 2001, as amended, section 239(2)(b), (c), (d), (e) and (k) to discuss matters pertaining to:  personal matters about an identifiable individual, including municipal or local board employees; and  a proposed or pending acquisition or disposition of land by the municipality or local board; and  labour relations or employee negotiations; and  litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board  a position, plan, procedure, criteria or instruction to be applied to any negotiations

That Council-in-Committee reconvene in open session at 8:32 p.m.

That staff report CAO-24-006, Negotiated Settlement Between the Corporation of Norfolk County and the United Food and Commercial Workers, Local 175 for the Term July 1, 2023 to June 30, 2026, be received as information; and That staff be directed to prepare a by-law for Council's consideration, authorizing the Mayor and the Clerk to sign the collective on behalf of the Corporation of Norfolk County.

That the closed information memo regarding Sale of Lands for Tax Arrears - May 8, 2024 be received as information.

That Confidential Report, CS-24-007 be received as information; and That staff proceed as directed.

That closed session report CS-24-006 be received as information; and That Council confirms that the lands located at the northwest corner of Ireland and Decou roads in Simcoe, and previously designated to the Haldimand Norfolk Housing Corporation, have been returned to the developer, Calibrex; and That Council confirms that the County has received the holdback funds for these lands in the amount of $205,975.14 net of fees and including accrued interest.

That Council hereby provides the $205,975.14 funding to the HNHC as part of Council's commitment to the Regeneration Strategy.

That Confidential Report, CD-24-002, Council Committee Update, be received as information; and That staff proceed as directed.

That the Closed Meeting Update regarding Litigation Matter - County Property be received as information; and That staff proceed as directed.

That the Closed Meeting Update regarding Contracted Services Update be received as information; and That staff proceed as directed.

That Council-in-Committee hereby adjourn at 8:39 p.m.