Council

THAT the agenda be approved with the following amendments: The following items have been added to the agenda:  Item 6.4 Presentation from Mr. Todd Stepanuik  Item 6.5 Deputation from Helen Larochelle regarding Agenda Item 11.2.3 ZNPL2022265 – 323 & 327 St. George St., Port Dover, CD-22-104  Item 10.3 Accessibility Advisory Committee Minutes – October 26, 2022  Item 12.18 By-law 2023-14 The following item has been removed from the agenda:  Item 16.4 – Integrity Commissioner Report The following items have been updated and replaced due to clerical errors:  Agenda Item 8.1 Council Minutes – December 20, 2022 (Open)  Item 9.4 January 18/19, 2023 Budget Committee minutes  Item 11.2.1 OPNPL20222315 and ZNPL2022134 – 14099 Windham Road 19, CD-22-09 – Attachments A and B were replaced  Item 11.2.2 28TPL2020212 and ZNPL2020213 – Lynedoch Subdivision, CD-23-007 – Attachment B was amended to remove the Fire and Emergency Services Section

THAT the Information Memo regarding the 2023 Rate Supported Operating Budget – Rate Impact Update be received as information.

THAT the deputation be provided and additional 5 minutes.

THAT the deputation from Margaret Hutchinson regarding Zdriluk Drain be received as information.

That the deputation be provided an additional 5 minutes.

THAT the deputation from Todd Stepanuik regarding Vision for Norfolk General Hospital be received as information.

THAT the deputation from Helene Larochelle regarding Agenda Item 11.2.3 ZNPL2022265 - 323 & 327 St. George St., Port Dover, CD-22-104 be received as information.

THAT the following Communications Items be received as information:

THAT the following Council minutes be approved as presented:

THAT the following Reports of Committees of the Whole be received as information: 9.1 Public Hearing Committee Minutes - January 10, 2023 9.3 Council-in-Committee Minutes - January 17, 2023 (Open and Closed) 9.2 Budget Committee Minutes - January 11, 2023 9.4 Budget Committee Minutes - January 18th and 19th, 2023

THAT the following Reports of Committees be approved as presented: 10.1 Norfolk Heritage Committee Minutes - October 31, 2022 10.2 Health and Social Services Minutes - September 26, 2022 10.3 Accessibility Advisory Committee Minutes - October 26, 2022

THAT Council direct staff to bring forward Staff Report CS-54-AOP-10: Accessible Street Signage Policy and affiliated Accessible Street Signage Application form to the February 14, 2022 Council-in-Committee meeting for Council consideration.

THAT application OPNPL2022315, affecting the lands described as Part Lot 22, Concession 10, Geographic Township of Windham, Norfolk County, to amend the Official Plan from ‘Agricultural’ designation to ‘Agricultural’ designation with a new Site Specific Policy Area 7.2.5.53, BE APPROVED as shown in Attachment A to Report CD 22-089; AND THAT application ZNPL2022134, affecting the lands described as Part Lot 22, Concession 10, Geographic Township of Windham, Norfolk County, to amend the Norfolk County Zoning By- Law 1-Z-2014 from Agricultural (A) Zone to Agricultural (A) Zone with special provision 14.0010, BE APPROVED as shown in Attachment B to Report CD 22-089; AND FURTHER THAT all public input received for this application were considered as part of the decision, as outlined in staff report CD-22-089

THAT application ZNPL2020213, affecting the lands described as Part Lot 4, Concession 11, Rural Area of Charlotteville, Norfolk County, to amend the Norfolk County Zoning By-Law 1-Z-2014 from Hamlet Residential Zone (RH) to Hamlet Residential Zone (RH) with a Special Provision 14.0685, BE APPROVED, as shown in Attachment C to Report CD-23-007; AND THAT application 28TPL2020212, affecting the lands described as Part Lot 4, Concession 11, Rural Area of Charlotteville, Norfolk County, to permit a draft plan of subdivision of 17 single-detached residential lots, BE APPROVED, with conditions as shown in Attachment A and B to Report CD-23-007; AND FURTHER THAT all public input received for this application were considered as part of the decision, as outlined in staff report CD-23-007;

THAT the applicant, Helene Larochelle be provided an opportunity to respond to questions of Council regarding Staff report DC 22- 104.

THAT application ZNPL2022265 affecting the lands known municipally as 323 St. George Street and 327 St. George Street, to amend the Norfolk County Zoning By-Law 1-Z-2014 to change existing special provision 14.974 and to add special provision 14.1027, BE APPROVED as shown in Attachments D and E to Report CD-22-104 with the removal of the wording of “not limited to” in 3.b; AND THAT any public input received for this application was considered as part of the decision.

THAT staff report EIS 23-003 Prescott Drain Branch E – Report for Consideration, be received as information; AND THAT Council adopt a by-law for the Prescott Drain Branch “E” Improvements and Prescott Drain Branch “B” Partial Abandonment report, dated November 18, 2022, prepared by Josh Warner, P.Eng.; AND THAT staff be directed to send a copy of the provisional by- law and notice of Court of Revision to all affected property owners in accordance with the Drainage Act; AND FURTHER THAT upon completion of the Drainage Act appeals the Drainage Superintendent be authorized to proceed with future construction of the drainage works.

THAT staff report EIS-23-002 Regional Road 21 Drain - Report for Consideration – Budget Amendment and the presentation by Stephen Brickman, Headway Engineering, be received as information; AND THAT Council adopt a by-law for the Regional Road 21 Municipal Drain report, dated December 21, 2022, prepared by Stephen Brickman, P. Eng.; AND THAT staff be directed to send a copy of the provisional by- law and notice of Court of Revision to all affected property owners in accordance with the Drainage Act; AND THAT the Approved Capital Budget be amended (decreased) for project 5532327 (Road 21 Lynedoch – Charlotteville Rd 12 to Boswick Cr) to a total budget of $1,200,000, with funding to be provided as identified in Table 1.0; AND THAT the Approved Capital Budget be amended (increased) to include a project for the construction of the Regional Road 21 Drain in the amount of $1,466,000, with funding to be provided as identified in Table 2.0; AND FURTHER THAT upon completion of the Drainage Act appeals, the Drainage Superintendent be authorized to proceed with the remaining steps identified within the Drainage Act.

THAT staff report EIS 23-004 Zdriluk Drain Report for Consideration, and the presentation by Neal Morris, K. Smart and Associates, be received as information; AND THAT Council adopt a by-law for the Zdriluk Municipal Drain report, dated September 30, 2022, prepared by Neal Morris, P.Eng.; AND THAT staff be directed to send a copy of the provisional by- law and notice of Court of Revision to all affected property owners in accordance with the Drainage Act; AND THAT the Approved Capital Budget be amended (increased) for project 5931328 (Zdriluk Drain) to a total budget of $620,000, with funding to be provided as identified in Table 1.0; AND FURTHER THAT upon completion of the Drainage Act appeals the Drainage Superintendent be authorized to proceed with construction of the drainage works.

THAT the following By-laws be approved, signed by the Mayor and Clerk and affixed with the Corporate Seal

THAT staff be directed to bring back a report to provide a cost/benefit analysis for an increased Council member conference and training budget to allow for all members of Council, should they so choose, to annually attend the Association of Municipalities Ontario (AMO) conference, the Rural Ontario Municipal Association (ROMA) conference and one additional conference; AND FURTHER that this report come forward prior to the end of Q2 for Council consideration during the 2024 proposed Operating Levy Budget deliberations.

THAT staff be directed to provide an update to Council at a future Council meeting in relation to the chronology of events related to the Regional 21, Lynedoch Drain (Staff Report EIS 23-002).

THAT Council enter closed session at 5:32 p.m. pursuant to Section 239 (2) of the Municipal Act, 2001 as amended as the subject matter pertains to (b) personal matters about an identifiable individual, including municipal or local board employees; and Section 239 (3) as the subject matter pertains to Educational or training sessions: (3.1) A meeting of a council or local board or of a committee of either of them may be closed to the public if the following conditions are both satisfied: 1. The meeting is held for the purpose of educating or training the members. 2. At the meeting, no member discusses or otherwise deals with any matter in a way that materially advances the business or decision-making of the council, local board or committee.

THAT Council reconvene in open session at 6:24 p.m.

THAT Norfolk County Council approve the appointments of:  Kimberly Agar  Cheryl Bauslaugh  David Horton  Rebecca Kennedy  Debbie Pike  David Theriault to the Accessibility Advisory Committee for terms expiring November 30, 2026.

THAT Norfolk County Council approve the appointments of:  Barbara Boyko  Mary Ellen Caughill  Leonard Herrewynen  Wayne Hingston  Wesley Wilson  Bob Wood To the Norfolk County Heritage Committee for terms expiring November 30, 2026.

THAT By-law 2023-06 Being a By-law to Confirm the Proceedings of the Council of Norfolk County at this Regular Council Meeting Held on the 25th Day of January 2023 be approved, signed by the Mayor and Clerk, and be affixed with the Corporate Seal

THAT Council be adjourned at 6:29 pm.