Council-in-Committee

That the agenda be approved as amended.

That Council-in-Committee enter early closed session at 9:07 a.m., pursuant to the Municipal Act, 2001, as amended, section 239(2)(b), (c), (e) and (f) as the subject matter pertains to:  personal matters about an identifiable individual, including municipal or local board employees; and  a proposed or pending acquisition or disposition of land by the municipality or local board; and  litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and  advice that is subject to solicitor client privilege, including communications necessary for that purpose.

That Committee reconvene in open session at 9:55 a.m.

That the litigation update be received as information.

That committee receive report CAO-24-086 as information.

That the following Consent items be approved as presented. 4.1 Capital Status Report – July 31, 2024, CS-24-114 THAT Report CS-24-114 Capital Status Report - July 31, 2024 be received as information; AND THAT the recommendations contained within Report CS-24-114 and its appendices be approved. 4.2 Information Memo - 2023 Annual Accessibility Status Report - CS-24- 108 That the Information Memo regarding the 2023 Annual Accessibility Status Report be received as information. 4.3 Information Memo - Delegated Authority to Award Purchasing Activity January 1, 2024 - June 30, 2024 - CS-24-110 THAT the Information Memo regarding the Delegated Authority to Award Purchasing Activity be received as information. 4.4 Special Event 2024-40 - Langton Fall Fair - Temporary Road Closure - CS-24-128 THAT the Information Memo regarding Special Event 2024-40 - Langton Fall Fair - Temporary Road Closure be received as information. 4.5 Special Event 2024-38 – Celebration of Life for George K. Hill, CS-24- 122 That Staff Report CS-24-122, Special Event 2024-38 – Celebration of Life for George K. Hill – Temporary Road Closure, be received as information; and That Council authorize staff to approve the request from the Royal Canadian Legion Branch 158, Port Dover to temporarily close Market St. E. between St. Patrick St. and Bridge St. between the hours of 1:45 p.m. and 2:45 p.m. on Saturday, October 5, 2024.

That the deputation be received as information.

That committee receiving a 2/3 vote waive the procedural by law to allow deputations from the floor today.

That Committee refer the report to the Council in Committee meeting scheduled for October 9th, 2024, to allow Staff to provide additional information as requested for Committee's consideration. And That deputations on this additional information be permitted even for those who presented at this meeting of September 10th, 2024.

That communication items 7.1 to 7.3 be received as information.  Letter from Minister Michael Parsa  Letter from Associate Minister Sam Oosterrhoff  Letter from The Long Point Region Conservation Authority

THAT Staff Report CS 24-123, Summary of Bid Awards for the period ending August 20, 2024, be received as information; AND THAT the Director, Corporate Customer Service and Communications be authorized to execute a contract with The Letter M Marketing for Request for Proposal CS-CCCS-24-03 Consulting Services for a Corporate Communications, Engagement, and Marketing Strategy in the amount of $38,000.00 (excluding HST); AND FURTHER THAT the approved Levy Supported Operating Budget associated with Request for Proposal CS-CCCS-24-03 Consulting Services for a Corporate Communications, Engagement, and Marketing Strategy be amended from $25,000 to $38,700 (rounded, incl. net HST) to accommodate the required increase of $8,000 with the remaining overage of $8,000 affecting the 2024 surplus/(deficit); AND THAT the Emergency Purchase of Norview Network Cabling in the amount of $15,274.80 (excluding HST) be received as information; AND THAT the Director, Facilities be authorized to execute a contract with Corporate Mirror Inc. for Request for Proposal OPS- FAC-24-09 Janitorial Services at County Facilities in the amount of $1,645,688.40 (excluding HST); AND THAT the General Manager, Corporate Services be authorized to execute a contract with Bell & Rogers for Blanket Order BO-30 Mobile Devices and Services for an initial contract term of six (6) years from August 1, 2024 to July 31, 2030 with an option to renew the contract for two (2) additional two (2) year terms; AND THAT the Directo

That Report CS-24-112 Development Charge Policy Review and Background Study Initiation be received as information; and That Policy GP-016 Timing of Development Charge Calculation for the Purposes of Sections 26.2 of the Development Charge Act, as included as Appendix 1, be approved; and That Policy GP-017 Development Charge Installment for the Purposes of Sections 26.1 of the Development Charge Act, as included as Appendix 2, be approved; and That Policy GP-018 Front End Financing Agreements (Development Charges), as included as Appendix 3, be approved; and That the 2025 User Fee By-law include a Development Charge Agreement Default Fee of $550 (2024 Rate) for all payment defaults under section 26.1 of the Development Charges Act; and That the 2025 User Fee By-law include a Front End Financing Application Fee of $1,500 (2025 Rate) and a Front–End Financing Monitoring Fee of 1% of eligible works to a maximum of $10,000 per project upon agreement execution; and Further that staff be directed to initiate a Development Charge Background Study to commence in 2025.

That the Information Memo regarding the Integrity Commissioner costs be received as information.

That Staff Report CS-24-124, be received as information; and Further that the Approved Capital Budget be amended to include an allocation of $50,000 for the completion of a Housing Needs Assessment, to be funded from Canada Community Building Funds.

That Council authorizes the CAO and Clerk to execute a watermain encroachment agreement with the Ministry of Transportation for the existing watermain under Highway 3 at Rob Blake Way as installed in 2005.

That the Information Memo regarding the Norfolk Road Safety Committee be received as information.

That this Information Memo regarding the Department of Highways No. 1 Drain – Report for Consideration be received as information.

That this Information Memo regarding the Ronson Drain McCool Branch – Report for Consideration be received as information.

That this Information Memo regarding the County Road 57 Drain – Report for Consideration be received as information.

That Report EIS-24-070, be received for information; and, That the General Manager, Environmental and Infrastructure Services be authorized to execute a contract with H.I.R.A. Ltd. for tender EIS-ENG-24-46 Port Dover Wastewater Treatment Facility Upgrades in the amount of $34,430,430; and, Further That the Approved Capital Budget for Project 5831507 Port Dover WWTP Phase 1 Upgrades be amended (increased) by $3,318,000 to a total allocation of $40,355,000, with funding to be provided as stated in Table 4.

That Staff report EIS-24-068 Curbside Waste Collection Program – Final Recommendations be received as information.

That a weekly source separated organics/green bin program be implemented County-wide.

That Staff explore options for procurement of curbside waste collection methods; and That if an automated collection is selected, that single family homes are supplied with a standard cart size; and That if a manual curbside collection is selected, that bag limits be reduced to 2 bags per dwelling unit per week and that staff create a bag limit exemption program to be shared with Council at a later date.

That the Leaf and Yard Waste program be expanded to an additional nine (9) hamlet communities which include Booths Harbour (top of the hill), Fernlea, Gilbertville, Normandale, Lynedoch, Pinegrove, Port Ryerse, Walsingham, and Wilsonville for 14 weeks of collection.

That committee refer the matter back to staff for discussion with the Delhi BIA.

That the second garbage-only curbside collection on Fridays in Turkey Point be discontinued.

That a partial user pay Bulky Item Appointment Based collection program be implemented using a subsidization rate of 50%.

That staff update the technical guidelines for condominium waste collection to address waste collection challenges at condominium properties

Further that public space garbage containers in the BIA/downtown areas of Delhi, Port Dover, Port Rowan, Simcoe, and Waterford each be collected twice per week.

That Committee wave the procedural By-Law to allow a member of media to capture stock images of council for this meeting as well as the September 17th, 2024 Council meeting.

That Staff Report EIS-24-072 Pre-Tender Budget Amendment Updates – Port Rowan Water Treatment Plant Upgrades be received for decision; and That the Approved Capital Budget for Project 5831435 Port Rowan Water Treatment Plant Upgrades be amended (increased) by $7,174,000 to a total allocation of $21,239,000 (rounded, incl. net HST) with funding to be provided primarily from the issuance of debentures; and Further, that Council authorizes a new consultant agreement, based on the Canadian Construction Documents Committee (CCDC-31) contract for services and Norfolk County’s Supplementary Conditions, be executed with the engineering consultant (AECOM) for the construction administration and inspection services required for the Port Rowan Water Treatment Plant Upgrades and statutory holdback of 10% be applied as outlined in the Construction Act starting in 2024, upon tender award and construction contract execution.

That Staff Report CD-24-103 regarding the Simcoe Recreation Centre Ice Pad Feasibility Update be received for information; and That the Simcoe Recreation Centre continues to operate in its current capacity with no final decision on future operations being made until the completion of the Master Recreation Plan and Corporate Facilities Review.

AND THAT Council authorize a single source supply as outlined in Norfolk County Purchasing Policy CS-02, section 4.8.4 to Dr. Michael Davison as a secondary physician to supplement Dr. Paul Medve’s attending physician services for the remainder of the contract until February 26, 2026; AND FURTHER THAT Council authorizes the Administrator, Norview Lodge and to negotiate an agreement with both Dr. Michael Davison and Dr. Paul Medve for the remainder of the contract.

That HSS-24-036 regarding Additional Physician Privileges at Norview Lodge be received as information;

That the Information Memo regarding the Norview Lodge Ministry of Long-Term Care Proactive Compliance Inspection – March 2024 be received as information.

THAT Staff Report HSS-24-038 BUDGET AMENDMENT – Norview Lodge 2024 Provincial Funding Adjustment, be received as information; AND THAT Council accept the following funding increases from the Ministry of Long-Term Care:  $455,197 one-time funding  Long Term Care Home Level of Care Per Diem increase of 6.6% ($251,900) which incorporates Case Mix Index Funding, Nursing and Personal Care, Program and Support Services, Other Accommodations and Raw Food Revenue AND THAT Council approve the proposed use of funding as outlined within this report; AND THAT Council approve the following new permanent staffing positions for Norview Lodge, to be funded 100% by the Ministry of Long-Term Care:  1.0 Full-time Equivalent Unit Clerk  1.0 Full-time Equivalent Non-Union Administrative Support Assistant; AND THAT the Approved 2024 Levy Supported Operating Budget be amended as outlined in Table 2; AND THAT the Approved Capital Budget be amended to include projects as outlined in Table 1, funded entirely from one-time provincial funding.

That the Information Memo regarding the Association of Municipalities of Ontario (AMO) be received as information. That the information Memo regarding the Association of Municipalities of Ontario (AMO) 2024 Annual General Meeting and Conference Update be received as information.

That the Information Memo regarding an amendment to Parking bylaw 2011-189 to implement a 2-hour parking restriction on both sides of Colborne Street North, from Union St to Young St., in Simcoe be received as information.

That Committee defer the report to the Council in Committee meeting scheduled for October 9th, 2024, to allow Staff to provide additional information as requested for Committee's consideration.

That Council-in-Committee enter closed session at 4:57 p.m., pursuant to the Municipal Act, 2001, as amended, section 239(2)(c) and (f) as the subject matter pertains to:  a proposed or pending acquisition or disposition of land by the municipality or local board  advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

That Committee reconvene in open session at 6:55 p.m.

That the County- Owned Land Update be received as information and that committee provide direction.

That the Legal Update be received as information and that committee provide direction.

That the Request for Agreement of Purchase and Sale Extension be received as information and that committee provide direction.

That the meeting be adjourned at 6:56 p.m.