Council

That the agenda be amended to include the following:  Deputation from Ron Banks Re: Port Rowan Ramp Fee Reduction  Deputation from Paul McGhie Re: Security at Talbot Gardens  Communication item Re: Talbot Gardens Security Petition  To move Councillor Masschaele's motion to follow the deputations. Further that the agenda be approved as amended. Having achieved a 2/3 vote the motion was

That Council enter closed session at 1:08 p.m. to discuss items pursuant to Section 239 (2) (c) and (e) of the Municipal Act, 2001 as amended as the subject matter pertains: (c) a proposed or pending acquisition or disposition of land by the municipality or local board; and (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

That Council reconvene in open session at 1:30 p.m. And That the following closed session items be received as information. 4.1 Pending Acquisition or Disposition of Property - Ward 4

That the following Consent item be approved as presented: 5.1 Committee Appointment Policy Update, CAO-25-048 That staff report CAO-25-048, Committee Appointment Policy Update be received as information; and That staff be directed to update the Governance Policy GP-26 Committee Appointments, as updated to include all Boards of Council.

That the deputation be received as information.

That Report CS-25-034, Request for Closure and Conveyance of Part Ordnance Avenue, Charlotteville, be received as information; and, That Council direct staff to deny the request to close and convey a portion of Ordnance Avenue, Charlotteville by the property owners of 18 Ordnance Avenue.

WHEREAS the municipality has raised ramp fees at both the Port Dover and Port Rowan municipal marinas to $30 for the 2025 season in an effort to increase municipal revenues and offset rising maintenance costs; AND WHEREAS the harmonization of fees has resulted in ramp fees at the Port Rowan marina being Significantly higher than ,being charged by nearby private marinas, potentially making the Port Rowan marina uncompetitive; AND WHEREAS maintaining a competitive fee structure is important to sustaining marina usage and maximizing overall revenue for the municipality; THEREFORE, BE IT RESOLVED THAT Council direct staff to amend the User Fee By-law to reduce the Port Rowan municipal marina ramp fee to $20 for the 2025 boating season and bring such amendment forward for Council approval.

That the presentation be received as information.

That Council receives the Information Memo regarding the Friday 13th Motorcycle Event Parking 2025 as information.

That the following Communication Items be received as information:  Letter of Support from the OPP Detachment Board  Talbot Garden Security Petition

That the following minutes be approved as presented:  Council Meeting Minutes - March 25, 2025

That Council hire a security guard through blanket order “BO-62 Security Guard Services for Talbot Gardens. And That the security guard’s hours of service be up to 36 hours a week at staff discretion. And That the May to December portion of the 2025-26 be funded from the Council Initiative Reserve, approximately $35,000, consistent with the original request. Further That staff be requested to report back in Q4.

That the following minutes be approved as presented:  Public Hearing Committee Minutes - April 1, 2025  Council-in-Committee April 8, 2025, Meeting Minutes

That Council confirm the Norfolk County Public Library Board decision to approve an allocation of $50,000 from the donation reserve fund towards the purchase of additional furniture for the Waterford Branch interior design.

That the following minutes of the advisory committees and local boards be received as information:  Health and Social Services Advisory Committee Meeting Minutes - April 22, 2024  Health and Social Services Advisory Committee Meeting Minutes - May 17, 2024  Health and Social Services Advisory Committee Meeting Minutes - June 24, 2024  Health and Social Services Advisory Committee Meeting Minutes - September 23, 2024  Health and Social Services Advisory Committee Meeting Minutes - October 28, 2024  Special Health and Social Services Advisory Committee Meeting Minutes - October 28, 2024  Health and Social Services Advisory Committee Meeting Minutes - January 09, 2025  Health and Social Services Advisory Committee Meeting Minutes - February 24, 2025  Recreation and Parks Advisory Committee Meeting Minutes - March 6, 2025  Norfolk County Public Library Board Meeting Minutes - February 26, 2025  Long Point Region Conservation Authority Meeting Minutes - March 7, 2025  Delhi BIA Meeting Minutes - March 12, 2025

That application ZNPL2024139 affecting the lands described as 76 Culver Street, Simcoe, Norfolk County, to amend the Norfolk County Zoning By-Law 1-Z-2014 from Central Business District (CBD) to Central Business Disrict (CBD) with Special Provision 14.1075 be approved, as shown in Attachment A to Report CD-25- 046; and Further that all public input received for this application was considered as part of the decision, as outlined in staff report CD-25- 046.

That Report CD-25-026 Updated Community Improvement Plan (CIP) be received for information; That Council consider the adoption of Bylaw 2025-20, which is the comprehensive Community Improvement Plan Update; That Schedule A to this report, the Community Improvement Plan, be adopted. That Schedule B to this report, the Community Improvement Project Area, be adopted. That By-laws 2007-102, 2007-103, 8-OP-2015, 8-OP-2006, 5-OP- 2002, and 2025-10 be hereby repealed.

That the Information Memo regarding the Long Point Beach Access Points 2025 be received as information.

That Council receive Report OPS-25-009 Marina Dredging Projects, - Engineering Services (Sole Source) and Construction Administration (Single Source) Approval as information; and That Council permits both a single source and sole source procurement as outlined in Norfolk County Purchasing Policy ECS - 02, section 4.8.4 and 4.8.5 with Riggs Associates to supply engineering and construction administration services for dredging projects described in this report; and Further that the General Manager, Operations be authorized to negotiate and execute a contract with Riggs Associates.

That CS-25-056 CSRIF Stream 2 Project Selection be received as information; and Further That Staff be directed to apply for Stream 2 of the Community Sport and Recreation Infrastructure Fund as identified within this report.

That Report CS-25-021 be received as information; and That the Mayor and/or Treasurer, on behalf of Norfolk County be authorized to enter into a Transfer Payment Agreement (TPA) pertaining to the successful application for funding under the Green Municipal Fund (Feasibility Stream), for the Nelson Street Shoreline Protection Study; and That the funding source for Project 5532534 (Nelson Street Shoreline Protection) be amended to include the Federal funding mentioned upon execution of the Transfer Payment Agreement; and That Council permit a single source supply as outlined in Norfolk County Purchasing Policy CS-02, section 4.8.4 with W.F. Baird & Associates Coastal Engineers Ltd.; and That the Mayor and/or Treasurer, on behalf of Norfolk County be authorized to enter into a Transfer Payment Agreement pertaining to the successful application for funding under the Green Municipal Fund (Implementation Stream), for the Permeable Pavement Pilot Project; and Further that the Approved Capital Budget be amended (increased) to include the proposed projects subject to Federal Funding mentioned within this report, as identified in Table 1.

That By-laws 2025-24, 2025-26 and by-laws 2025-28 to 2025-30 consecutively be read a first, second and third time and finally passed in Open Council.  By-Law 2025-24 - Being a by-law to Amend Zoning By-Law 1-Z-2014, as amended, for property described as PLAN 182 BLK 86 PT LOT 13,14, IRREG, Norfolk County, municipally known as 76 Culver Street, Simcoe  By-Law 2025-26 - Being a by-law to authorize the execution of a Spatial Separation Agreement between Mark Frew Farms Limited, 1000369991 Ontario Limited and the Corporation of Norfolk County  By-Law 2025-28 - Being a By-Law to Appoint a Deputy Treasurer/ Manager of Financial Operations and Systems.  By-Law 2025-29 - Being a by-law to replace by-law 2024-73 and to provide for the temporary closure of streets and parking restrictions in Port Dover for Friday the 13th festivities.  By-Law 2025-30 - Being a by-law to adopt an updated Community Improvement Plan for the Community Improvement Project Area.

That By-laws 2025-25 be read a first, second and third time and finally passed in Open Council.  By-Law 2025-25 - Being a by-law to Establish Tax Policies and Tax Rates for the 2025 Taxation Year.

That By-Law 2025-27 being a Bylaw to Authorize the Mayor and Clerk to execute a Franchise Agreement between The Corporation of Norfolk County and Enbridge Gas Inc. be read a First and Second time.  By-Law 2025-27 - Being a By-law to Authorize the Mayor and Clerk to execute a Franchise Agreement between The Corporation of Norfolk County and Enbridge Gas Inc., CAO-25-051

WHEREAS public engagement is a critical aspect of government decision- making and is necessary for gathering input, understanding public sentiment, and informing policies and actions; AND WHEREAS the county currently engages the public and collects data on public sentiment through various methods, such as surveys, public information centres, and community meetings; AND WHEREAS survey results and public engagement outcomes are routinely included in staff reports or presentations to council; AND WHEREAS these results, in many cases, do not constitute a statistically significant sample size and are thus of questionable relevance or value in informing decisions; AND WHEREAS it is essential that staff ensure sufficient and meaningful public engagement is conducted to produce reliable and valid results for the decision-making process; AND WHEREAS when insufficient engagement occurs, the value of the resources we’re expending as a County isn’t fully realized without the full understanding of the community’s thoughts and feedback; NOW, THEREFORE, BE IT RESOLVED THAT staff be directed to prepare a report that outlines recommendations for improving community engagement, including setting minimum engagement standards. These standards will ensure that public engagement efforts meet a statistically significant sample size, appropriate to the group being engaged, in order to ensure relevant and actionable results. FURTHER, BE IT RESOLVED THAT this report be presented to Council for review

WHEREAS arenas in Norfolk County are subsidized by taxpayers to provide a benefit to residents of Norfolk County; AND WHEREAS the majority of users within any user group utilizing these facilities should predominantly be from Norfolk County; AND WHEREAS the new Ontario Minor Hockey Association (OMHA) open borders policy may result in an influx of players from other municipalities into Norfolk County’s rep teams; AND WHEREAS it is important to ensure that Norfolk athletes are not displaced from using facilities that are subsidized by Norfolk County taxpayers due to the influx of players from outside the county; AND WHEREAS rep team partnerships, such as those between Norfolk Minor Hockey (which includes Port Dover, Simcoe, Waterford, and Six Nations), and the merger of Delhi with Norwich, are becoming more common, while Langton has not merged with any other area; AND WHEREAS a fair and equitable system is necessary to ensure that Norfolk County residents are prioritized in access to these publicly funded facilities; NOW, THEREFORE, BE IT RESOLVED THAT staff be directed to investigate and report on the possibility of implementing two-tiered or multi-tiered fee structures for ice rental, based on the residency of the user group.

WHEREAS Norfolk County has agreed to have a park built by the developer in the Villages of Waterford subdivision development; and AND WHEREAS Nelson Emerson grew up playing minor hockey in his hometown of Waterford, Ontario, with the Waterford Wildcats of the Ontario Minor Hockey Association (OMHA); and AND WHEREAS Nelson Emerson is a former professional hockey player who played for eight teams in the National Hockey League (NHL) during his 12-year career, spanning from 1990 to 2002; and AND WHEREAS Norfolk County has a naming policy adopted in 2014, which provides provisions for the naming of County assets after outstanding individuals who have contributed to the quality of life in the municipality through various avenues, including sports and recreation; THEREFORE, BE IT RESOLVED THAT Norfolk County Council proposes to name the new community park in the Villages of Waterford as the Nelson Emerson Community Park; and BE IT FURTHER RESOLVED THAT Council direct staff to bring back a report along with the current naming policy to confirm that the request adheres fully to the current policy and the procedural requirements under that policy; AND THAT staff prepare for Council’s review an updated naming policy for implementation by Quarter 3 of 2025.

That Council enter closed session at 5:13 p.m. to discuss items pursuant to Section 239 (2) (c) and (e) of the Municipal Act, 2001 as amended as the subject matter pertains: (c) a proposed or pending acquisition or disposition of land by the municipality or local board; and (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

That Council reconvene in open session at 6:34 p.m. And That the following closed session items be received as information. 18.1 Property Update - Ward 3 18.2 County Land Review - Proposed Property Sale - Ward 1 18.3 Litigation Update

That By-Law 2025-31 being a By-law to confirm the proceedings of the Council of Norfolk County at this Regular Council Meeting held on the 23rd day of April 2025 be approved.  By-Law 2025-31 - Being a by-law to Confirm the Proceedings of the Council of Norfolk County at this Regular Council Meeting Held on the 23rd Day of April, 2025.

That Council be adjourned at 6:35 pm.