Norfolk County Public Library Board

THAT the agenda be approved as presented.

THAT the NCPL Board adopts the Minutes of the September 23, 2024 Board meeting as presented.

As per Public Libraries Act, R.S.O.. 1990, cP. 44 16 1 (4) (b) and (g) a meeting or part of a meeting may be closed to the public if the subject mattering being considered pertains to a personal matter about an identifiable individual including municipal or local board employees and pursuant to section 239(2)(b) of the Municipal Act 2001 as amended as the subject matter pertains to labour or employee negotiations. THAT the Board enter into closed session at 4:55 p.m. to discuss a personal matter and a labour relations matter pursuant to section 239(2)(b)(d) of the Municipal Act, 2001, as amended as the subject matter pertains to personal matters about an identifiable individual, including municipal or local board employees and labour relations or employee negotiations a. Verbal Update: Personal matter Pursuant to section 239(2)(b) of the Municipal Act, 2001, as amended as the subject matter pertains to personal matters about an identifiable individual, including municipal or local board employees b. Verbal Update: Labour relations matter Pursuant to section 239(2)(d) of the Municipal Act, 2001, as amended as the subject matter pertains to labour relations or employee negotiations.

THAT the NCPL Board reconvene in open session at 6:45 PM.

THAT the NCPL approves direction taken in closed session.

THAT NCPL Operations Monitoring - Month of September 2024 Report #24-10-01 be received for information; AND THAT the Library Board approve the report as presented.

THAT NCPL Board approve the Memorandum of Understanding with the following amendments: 1. Schedule "K" Library Lease Agreement Article 2 - Alterations, Signs and Work 2.1 Tenant's Alterations, Fixtures: add the word "not" in the last line between the words may and be. The Tenant shall not make any material alteration, installation, addition, partition, repair or improvement to the Demised Premises or Leasehold Improvements in or to the Demised Premises except with the prior written approval of the Landlord, which may NOT be unreasonably withheld. Article 3 - Alterations, Demise 3.4 Right to Rent Basement: Remove "whose subject matter the Landlord has granted its prior written consent". Article 10 - Renewal & MOU Termination: 10.1 Lease Renewal: remove (i) there shall be no further right to further renew this Lease.

As per Public Libraries Act, R.S.O.. 1990, cP. 44 16 1 (4) (b) and (g) a meeting or part of a meeting may be closed to the public if the subject mattering being considered pertains to a personal matter about an identifiable individual including municipal or local board employees and pursuant to section 239(2)(b) of the Municipal Act 2001 as amended as the subject matter pertains to labour or employee negotiations. THAT the Board enter into closed session at 7:08 p.m. to discuss a personal matter and a labour relations matter pursuant to section 239(2)(b)(d) of the Municipal Act, 2001, as amended as the subject matter pertains to personal matters about an identifiable individual, including municipal or local board employees and labour relations or employee negotiations a. Verbal Update: Personal matter Pursuant to section 239(2)(b) of the Municipal Act, 2001, as amended as the subject matter pertains to personal matters about an identifiable individual, including municipal or local board employees b. Verbal Update: Labour relations matter Pursuant to section 239(2)(d) of the Municipal Act, 2001, as amended as the subject matter pertains to labour relations or employee negotiations.

THAT the NCPL Board reconvene in open session at 8:17 PM.

THAT By-law 2024-09LIB being a By-law to confirm the proceedings of the Norfolk County Library Board at this Regular Board Meeting held on the 21st day of October 2024 be approved.

THAT the meeting adjourn at 8:26 p.m.