Council-in-Committee

That the agenda be amended to include the following items:  A late closed session item 13.1 Staffing Augmentation Communications Consideration and increased resource allocation  A deputation from Krista Timmermans Re Norfolk Pro Rodeo  A deputation from Drew Hemsley Re Draft Master Recreation Plan  A deputation from Ike Keesmaat Re Draft Master Recreation Plan  Move the health and social services report up immediately following the EIS reports Having achieved a 2/3 vote that vote was

That the agenda be approved as amended.

That consent item 4.3 be approved as presented.  Service Monitoring Report - Water and Wastewater - EIS-25-005 That the Information Memo regarding the Water and Wastewater Servicing Monitoring Report be received as information.

That the deputation be received as information.

That staff bring back a report regarding this issue.

That committee waive the procedural By-law to extend the presentation time for agenda item 6.1 to be up to 30 minutes. Having achieved a 2/3 vote that vote was

That the presentation be received as information.

That Report CS-25-031 Investment Management Services and Portfolio Update be received as information; and That Staff be directed to proceed with the asset mix as identified in Table 2 as amended; and implement the portfolio changes in the coming months taking into consideration optimal timing for market and interest rate considerations. Further that Council approve the attached Legacy Fund Policy as amended.

That the following communication items be received as information:  Grand River Conservation Authority - Budget 2025

That the Information Memo regarding the Norfolk County Design Guidelines for Fire Flows be received as information.

That Council accept the proposed transfer of land defined as Parts 1, 2, and 3 on Reference Plan 37R-11347 from His Majesty the King to Norfolk County as set out in the Land Transfer Agreement contained in Attachment A to this report; and Further that Council authorizes the CAO and Clerk to execute the Land Transfer Agreement and any further agreements pertaining to same so necessary to effect this land transaction.

That the Information Memo regarding the 2024 Drinking Water Summary Report be received as information.

That the Information Memo regarding the Norfolk County Design Guidelines for Water Consumption and Wastewater Loading rates be received as information.

That Staff Report EIS-25-008, Integrated Sustainable Master Plan – Project Delivery Model Update, be received as information; and That Council permit a single source supply as outlined in Norfolk County’s Purchasing Policy CS-02, section 4.8.4 with Municipal VU for project support; and Further that the General Manager, Environmental and Infrastructure Services be authorized to execute a purchase order with Municipal VU for an upset amount of $100,000.

That report HSS-25-004 HNHC Ramsey Drive Build Service Manager Consent and Last Mile Funding Update be received for information; and That as the Service Manager, Norfolk County Council endorse the Haldimand-Norfolk Housing Corporation’s Ramsey Drive Build in Dunnville; and That Norfolk County Council accepts the Last Mile Funding from the Ministry of Municipal Affairs and Housing in the amount of $2,300,000 to support the Ramsey Drive capital build; and Further that Norfolk County work with Ross & McBride on a contribution agreement with HNHC regarding the Last Mile Funding.

That Staff report OPS-25-010 “Bid Award for the Port Dover Arena Rink Floor and Dasherboard Replacement Project” be received as information; and And That the General Manager, Operations be authorized to execute a contract with Cimco Refrigeration for Cooperative Bid for Ice Rink Floor and Board Replacement for Port Dover Arena in the amount of $1,844,855 excluding HST.

That the Information Memo regarding the Delegated Authority to Award Purchasing Activity be received as information.

That Staff Report CS 25-030, Summary of Bid Awards for the period ending February 18, 2025, be received as information; And That the General Manager, Environmental and Infrastructure Services be authorized to execute a contract with Urbanlink Civil Ltd. for Invitational Request for Tender EIS-ENG-25-50 Port Royal Bridge Rehabilitation in the amount of $2,057,000.00 (excluding HST); And Further That the approved Capital Budget associated with Invitational Request for Tender EIS-ENG-25-50 Port Royal Bridge Rehabilitation Building be amended from $2,000,000 to $2,094,000 (rounded, incl. net HST) to accommodate the required increase of $94,000 by the Roadway Construction Reserve; And That the Director, Engineering be authorized to execute a contract with GIP Paving for Tender EIS-ENG-25-32 Urban Asphalt Rehabilitation in the amount of $1,196,998.00 (excluding HST); And That the Approved Capital Budget be amended (decreased) to reflect all required adjustments to the 2025 Urban Asphalt Rehabilitation Program as identified in Table 1 of this report; And That the Director, Engineering be authorized to execute a contract with Navacon Construction Inc. for Tender EIS-ENG-25-36 Harbour Street Reconstruction in the amount of $1,974,992.50 (excluding HST); And Further That the approved Capital Budget associated with Request for Tender EIS-ENG-25-36 Harbour Street Reconstruction be amended from $1,800,000 to $2,014,000 (rounded, incl. net HST) to accommodate the required increase of $214,

That the Information Memo regarding the Provincial Offenses Administration Annual Report 2024 be received as information.

That Report CS-25-033 Connecting Links Funding – James St., Delhi be received as information; and That Council authorize staff to enter into a transfer payment agreement (TPA) with the Ministry of Transportation pertaining to the Connecting Links Funding discussed within this report; and That the Approved Capital Budget be amended (increased) to accelerate Project 5532627 James St – Crosier to Wilson, Delhi from 2026/27 to 2025 at an amount of $3,623,000, to be funded as recommended in Table 2; and Further That should the Engineering-related RFP/RFT component of this project close within budget, the CAO and Clerk be authorized to award the Engineering Design assignment to the lowest successful bid.

That CAO-25-034, Friday the 13th Road Closures be received as information; and That Council review the proposed changes to the road closures; and Further that Council approve the recommended road closures, in principle and will review the by-law prior to the April Council meeting.

That staff report CAO-25-028 be received for information; and That Council direct staff to update the procedural by-law to include Option A.

That the report regarding Norfolk County’s 2024 progress in implementing strategic initiatives in alignment with Council’s 2022- 2026 Our Future Norfolk Strategic Plan be received as information.

That CAO-25-036, Fire Department Decontamination Trailer, be received as information; and That staff be authorized to enter into an Agreement with the Provincial Government for the funding amount of $136,000 associated to the purchase of one (1) Decontamination Trailer, to be used at emergency scenes across all of Norfolk County; and That Council approve an amendment to the Approved 2025 Levy Supported Operating Budget in the amount of $136,000 to accommodate the purchase of the decontamination trailer, which is to be 100% funded by a grant from the Ontario Ministry of Natural Resources; and Further that Staff are requesting approval for a Single source supply of this unit from Canadian Safety Equipment which meets the scope of the project.

That Council-In-Committee enter closed session at 4:58 p.m. to discuss items pursuant to Section 239 (2) (a),(d),(k) of the Municipal Act, 2001 as amended as the subject matter pertains: (a) the security of the property of the municipality or local board; and (d) labour relations or employee negotiations; and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations

That Council-in-Committee reconvene in open session at 6:23 p.m.

That the closed session item 13.1 be received as information and that committee provide direction. 13.1 Staffing Augmentation Communications Consideration and increased resource allocation

That the meeting be adjourned at 6:25 p.m.