Council-in-Committee

That the agenda be approved as presented.

That committee enter closed sessions at 1:02 p.m. pursuant to the Municipal Act, 2001, as amended, section 239(2) (e) to discuss matters pertaining to:  litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

That Council-in-Committee reconvene in open session at 1:35 p.m.

That that following consent items be approved as presented:  Encroachment Agreement for Highway 59 (the Causeway) at Big Creek, EIS-24-086 That Council authorizes the CAO and Clerk to execute an extending and amending agreement for the existing encroachment agreement with His Majesty the King pertaining to the lands defined as Parts 1, 2, and 3 in Registered Plan 37R-11347; and That Staff be authorized to negotiate the purchase of these lands for a nominal fee as a means of resolving our perpetual interests in these lands; and That Staff report back to Council for further direction on this matter once an agreeable resolution (purchase or further agreement extension) has been reached.  Special Event 2024-42 Simcoe Christmas Panorama - Temporary Road Closure CS-24-150 That the Information Memo regarding Special Event 2024-42 – Simcoe Christmas Panorama Temporary Road Closure & Parking Bylaw be received as information.  Special Event 2024-44 - Port Dover ChristmasFest and Santa Parade - Temporary Road Closure - CS-24-156 That the Information Memo regarding Special Event 2024-44 – Port Dover ChristmasFest Parade Temporary Road Closure be received as information.  Special Event 2024-45 - Delhi BIA Christmas Parade - Temporary Road Closure - CS-24-160 That the Information Memo regarding Special Event 2024-45 – Delhi BIA Christmas Parade be received as information.  Special Event 2024-46 Port Rowan Annual Christmas Tree Lighting - Temporary Road Closure CS-24-161 That the Infor

To receive the deputation as information.

That committee refer the request from the North Shore Resilience project to staff for a report during budget deliberations related to the request for resources

That the following Communications Items be received as information:  Letter from Stephen Lecce, Minister of Energy and Electrification  Letter from Peter Bethlenfalvy, Minister of Finance  Letter from Paul Calandra, Minister of Municipal Affairs and Housing

That Council receive the Porter Bridge Update Report EIS-24-069 as information, and That Council approve the formal and temporary closure of Marburg Road at Black Creek to all traffic until a decision is made on the options for replacing the bridge at this location, and That Council direct staff to report back on option 3 and cost for replacing the bridge on Marburg Road over Black Creek, with the concession 3 bridge.

That Report EIS 24-083 Consolidated Traffic Control By-law Norfolk County be received as information; and That all former by-laws prescribing traffic control measures on roads within the Former Region of Haldimand-Norfolk, Township of Norfolk, Town of Simcoe, Township of Delhi, Former City of Nanticoke within Norfolk County, and Norfolk County be repealed; and That Norfolk County Council execute a Consolidated Traffic Control Bylaw for all roads within the jurisdiction of Norfolk County; and That staff be directed to install the additional Stop signs to provide traffic control as identified in this report; and Further that staff be directed to replace current Yield signs with Stop signs as identified in this report.

That Staff Report EIS-24-084 Stormwater Program Update be received as information.

That staff report OPS-24-030, Budget Amendment for Langton Community Centre Capital Renovation Project be received as information; and That the General Manager, Operations be authorized to execute a entering a CCDC-2 contract with PK Construction for Request for Tender OPS-PKS-24-10 in the amount of $307,500 (excluding HST) to complete the interior renovations and septic line replacement at the Langton Community Centre Interior Renovation; and Further Project 7332318 Langton Community Centre Septic Line Replacement be closed, and the Approved Capital Budget for Project 7332612 Langton Community Centre Interior Refurbishment be amended from $183,000 to $332,000, with funding to be provided from the Facilities Reserve.

That report OPS-24-028 be received as information; and That Norfolk County Council support the Government of Canada’s goal of conserving 30 percent of Canada’s land and water by 2030; and Further that; Norfolk County Council endorse the Long Point Biosphere Region’s initiative to make a submission to Environment and Climate Change Canada, on behalf of Norfolk County, to have Norfolk County owned and managed forests added to the Canadian Protected and Conserved Areas Database

That report OPS-24-028 be received as information; and That Norfolk County Council support the Government of Canada’s goal of conserving 30 percent of Canada’s land and water by 2030; and That staff be directed to bring back a report with the proposed properties to be listed.

That report OPS-24-028 be received as information.

That Staff Report CS-24-111, Revisions to CS-27 Procurement Card Policy, be received as information; and That Policy No. CS-27 Procurement Card Policy, be approved as outlined in Attachment A – CS-27 Procurement Card Policy and Procedures – Final.

That the Information Memo regarding the Council and Committee Meeting Calendar be received as information and That Council approve the 2025 meeting dates as outlined in Attachment A That the meeting start time remain the same as outlined in the Procedural By-law and that staff be directed to investigate agenda management options.

That report CAO-24-98 be received for information; and That staff be directed to proceed with a continuation of the lease and prepare for the 2025 summer season. Further that staff finalize the necessary funding for the 2025 summer season and include the funding requirements in the proposed 2025 operating budget; and That staff return in the fall of 2025 with a report to Council that summarizes the 2025 season and seek Council direction at that time.

That Council receive Report CAO 2024-079, Memorandum of Understanding: Norfolk County Public Library; And That Council authorize the Mayor and Clerk to execute the Memorandum of Understanding and Lease Agreement between the Corporation of Norfolk County and the Norfolk County Public Library Board.

That Council-In-Committee enter closed session at 5:18 p.m. pursuant to Section 239 (2)(b),(c),(d),(h) of the Municipal Act, 2001 as amended as the subject matter pertains: (b) personal matters about an identifiable individual, including municipal or local board employees; (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (d) labour relations or employee negotiations; (h) information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them;

That Council-in-Committee reconvene in open session at 7:10 p.m.

13.1 – Ward 5 Property Matter That Staff Report OPS-24-029 – Ward 5 Property Matter – be received for information and that staff proceed as directed in Closed Session. 13.2 – County Land Review Proposed Property Sale – Ward 6 That Report CS-24-020 County Land Review project proposal property sale ward 6 port dover be received as information and that staff proceed as directed 13.3 – Board Appointment Discussion That report HSS-24-058 be received as information and staff return to Council with a report as discussed prior to the end of 2024. 13.4 – Staffing Update That report HSS-24-053 be received as information and that staff are directed to proceed with Option A of the report and further that staff are to report back in 2025 with further information and recommendations.

That the meeting be adjourned at 7:12 p.m.