Council-in-Committee

That the agenda be amended to include the following: To move the late closed session item 13.1 – Insurance Claims and Litigation to the early closed session To remove agenda item 5.1 Deputation from Les Anderson (he has requested to be removed) To add item a late closed session item – Pending litigation – Verbal report from the Chief Administrative Officer To add item a late closed session item – Pending litigation – Verbal report from the Chief Administrative Officer

That committee enter closed session at 1:03 p.m. pursuant to the Municipal Act, 2001, as amended, section 239(2)(a) and (k) to discuss pursuant to Section 239 (2) (c) and (e) of the Municipal Act, 2001 as amended as the subject matter pertains:  (c) a proposed or pending acquisition or disposition of land by the municipality or local board;  (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;

That Council-in-Committee reconvene in open session at 1:29 p.m.

That the closed item 3.1 be received as information; and That closed item 3.2 be received as information and committee provide direction to staff.  3.1 Verbal Update - Acquisition or Disposition of Land - Ward 4  3.2 Insurance Claims and Litigation

That the Information Memo regarding Minor Zoning Bylaw Amendments – Delegated Authority be received as information.

That the deputation be received as information.

That Staff Report OPS-25-006 Vittoria Old Town Hall Options Report be received as information; And that staff be directed to proceed with Option #3 of the report and to declare the lands surplus to municipal needs; And that the Mayor and Clerk be authorized to execute the Agreement of Purchase and Sale, Easement Agreement and first right of refusal and any other documents necessary to complete the transactions; And that staff be exempt from CS-02 Purchasing Policy and CS-03 Purchasing Procedures to allow for a non-standard Expression of Interest (EOI) process to be completed for Nominal Sale of Hall Parcel to local Non-Profit (Retain Parkland); And that if Option#3 is not successful, staff be directed to proceed with Option #6 of the report.

That the Information Memo regarding the Corporate Website Redesign Project Update be received as information.

That communication items 7.1 and 7.2 be received as information.  7.1 Letter from Minister Paul Calandra - Ministry of Municipal Affairs and Housing  7.2 Letter from Minister Kinga Surma, Ministry of Infrastructure

That HSS-25-001 regarding the Medical Director and Attending Physicians at Norview Lodge be received as information; and That Council authorize an exemption from the Purchasing Policy as outlined in the Norfolk County Purchasing Policy CS-02, Section 13 to proceed with securing a Medical Director and additional Attending Physicians for Norview Lodge for a period of five (5) years; and further That Council authorize the Administrator, Norview Lodge to negotiate and execute contract agreements with a Medical Director and additional Attending Physicians to better serve the Residents of Norview Lodge with assistance from Purchasing Services in executing and administrating the aforementioned contracts.

That Report EIS-25-01, be received as information; That the Chief Administrative Officer be authorized to execute a contract with Industra Construction Corp. for tender EIS-ENG-24-41 Port Rowan Water Treatment Plant Phase II Upgrades in the amount of $14,573,955.37 excluding HST; and That the Approved Capital Budget for Project 5831435 Port Rowan Water Treatment Plant and Intake Upgrades be amended (decreased) by $2,300,000 to a total allocation of $18,939,000 (rounded, incl. net HST) with funding to be provided as disclosed in Table 2.

That Staff Report OPS-25-004 Gilbertson Administration Building be received as information; and That the Approved Capital Budget be amended to include Capital Project 5332568 – GAB Acquisition & Renovations in the amount of $6,250,000, with funding provided from the issuance of Debentures ($4,750,000) and the Facilities Reserve ($1,500,000); and That staff be directed to remove Capital Project 5332723 – Corporate Facility Centralization ($35,000,000) from the Approved 2025-2034 Levy Capital Plan.

That Staff Report OPS-25-005 Additional Funding for a Ground Water Study be received as information; and That Council approves staff proceeding with the Groundwater Study proposed by Montrose Environmental Solutions Canada Inc. (formerly known as of Matrix Solutions Inc.) ; and That Council permit a Single Source Supply as outlined in Norfolk County Purchasing Policy CS-02 Section 4.8.4 with Montrose Environmental Solutions Canada Inc. to conduct the Groundwater Study; and That the General Manager, Operations be authorized to negotiate and execute a contract with Montrose Environmental Solutions Canada Inc.; and That Council approves staff amending the agreement with MNR by adding an additional $450,000 from the newly created MNR Legacy Wells Municipal Transfer Payment Program to fund the Groundwater Study (100% funded by the Provincial government).

That Report CS-25-004, be received as information; And That Council proceed to declare Part Lot 33, Block 50, Plan 207, Port Dover; Norfolk County surplus to municipal needs and to authorize a disposition of the lands provided that the land received in exchange for this parcel includes a fully completed parking lot of greater size; And That Council approve an unsolicited proposal from 1000033566 Ontario Inc. as further outlined in this report CS-25-004; And further that staff be directed to bring back a future report along with the Agreements of Purchase and Sale outlining the specifics of the proposed land exchange transaction.

That Council for the Corporation of Norfolk County receive this report for information. And That Council review the draft policy on Council Vacancies; and Further that Council provides comments and questions, on the draft policy, to Staff in writing, by January 31st, 2025, And that a revised draft be considered for adoption in February of 2025, at the regular meeting of Council.

That the Council for Norfolk County receive report CAO-25-005 for information; And That Council identify any of the suggestions identified in this report for implementation.

That staff be directed to remove Option #2 from the report.

That staff be directed to remove to remove Option #3 from the report

That staff be directed to remove Option #4 from the report.

That staff be directed to remove Option #5 from the Report.

That staff be directed to remove Option #6 from the report.

That staff be directed to remove Option #7 from the report.

That staff be directed to remove Option #8 from the report.

That staff be directed to remove Option #9 from the report.

That staff be directed to remove Option #10 from the report.

That staff be directed to keep Option #11 in the report.

That staff be directed to remove Option #12 from the report.

To Limit Deputation answers to 1 minute per question.

That no deputation be allowed at final budget deliberation, and that opportunities for budget requests be made available at one of the preliminary meetings.

To refer report back to staff, to provide and updated version on those matters selected for use by Committee and include details on how council can implement the changes recommended.

That the Council for Norfolk County receive Report CAO-25-007 for information;

Refer report back to staff to draft a subsequent report on implementation on establishing a business registry system for Norfolk County.

That committee enter closed session at 5:21 p.m. to discuss items pursuant to Section 239 (2) (e) of the Municipal Act, 2001 as amended as the subject matter pertains:  (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

That Council-in-Committee reconvenes in open session at 6:02 p.m.

That closed sessions items be received as information and that committee provide directions to staff.  13.1 Pending Litigation - Verbal Update from Chief Executive Officer  13.2 Pending Litigation - Verbal Update from Chief Executive Officer

That the meeting be adjourned at 6:03 p.m.