Council-in-Committee

That the Agenda be amended by adding agenda item 13.10 - Verbal Skateboard Park Update to the Closed Session. Having achieved 2/3 majority vote, the Chair declared this motion to be,

THAT the Agenda of the Committee-in-Council be approved with the following changes:  Agenda Item 4.4 - Summary of Bid Awards for the Period Ending May 23, 2023 be moved from Consent to Reports.  Agenda Item 4.6 - 80 Alice St, Waterford, Encroachment Application be moved from Consent to Reports.  Agenda Item 13.10 - Verbal Report Respecting Skateboard Park Agreement be added to Closed Session.

That the deputation by Jim Dover respecting Silver Lake Revitalization Project be received for information.

THAT staff are hereby directed to work with the Silver Lake Revitalization Team in order to bring a report to Budget Deliberations respecting the Silver Lake Revitalization Project; and THAT the report identify project benefits including environmental, drainage and tourism benefits.

That the deputation by Jim Greenwood respecting Norfolk County Pheasant License Program be received for information.

That the deputation by Justin DeWaard and Shelby Vosburgh respecting Indwell Introduction be received for information.

That the deputation by Tyler Ferguson from Wishbone Brewing respecting Agenda item 4.6 – Encroachment Application be received for information.

THAT the following communication item be received as information. 7.1 Delhi BIA May 4th, 2023 Meeting Minutes 7.2 Downtown Simcoe BIA March 10, 2023 Meeting Minutes 7.3 Downtown Simcoe BIA April 14, 2023 Meeting Minutes

THAT Staff Report CS 23-087, Summary of Bid Awards for the period ending May 23, 2023, be received as information; AND THAT the General Manager, Operations be authorized to execute a contract with Carrier Centers for Request for Tender OPS-FLT-23-04 Supply and Delivery of Three (3) New Tandem Axle and Two (2) New Single Axle Trucks, Generation III with Plow Appurtenances in the amount of $2,115,147.00 (excluding HST); AND FURTHER THAT the Approved 2023 Capital Budget associated with Request for Tender OPS-FLT-23-04 Supply and Delivery of Three (3) New Tandem Axle and Two (2) New Single Axle Trucks, Generation III with Plow Appurtenances be amended from $1,751,000.00 to $2,152,000.00 (rounded, incl. net HST) to accommodate the required increase of $401,000.00 with the variance to be funded by the Fleet Capital Replacement Reserve; AND THAT the Director, Parks be authorized to execute a contract with Brantco Construction for Request for Tender OPS-PKS-23-09 Percy Carter Tennis Court Resurfacing in the amount of $217,990.00 (excluding HST); AND FURTHER THAT the Approved 2023 Capital Budget associated with Request for Tender OPS-PKS-23-09 Percy Carter Tennis Court Resurfacing be amended from $185,000.00 to $232,000 (rounded, incl. net HST) to accommodate the required increase of $47,000 with the variance to be funded from the issuance of Debentures (Levy). Offsetting Levy savings will be provided by the cancellation/deferral of levy funded capital and operating capital projects:

That Consent Item 4.6, 80 Alice St, Waterford, Encroachment Application, be received for information; and That staff be directed to further investigate the option of a five year encroachment agreement, complete a review the policy (to ensure uniformity across Norfolk County), and report back to Council.

THAT Council receive report HSS-23-026 as information; AND THAT Council accept the Homeless Prevention Program (HPP) funding from the Ministry of Municipal Affairs and Housing, in the amount of $3,610,300; AND THAT Council approve the per program area allocations as outlined in the report and authorize staff to communicate this to the Ministry of Municipal Affairs and Housing through the Investment Plan; AND THAT Council authorize a single source supply as outlined in Norfolk County Purchasing Policy CS-02, section 4.8.4 for Emergency Solutions and Transitional Housing services in Haldimand County; AND THAT Council approve the addition of the following permanent full time (PFT) FTE’s within the Homeless Prevention Team, to be fully funded by the HPP funding:  1.0 Intake / Diversion Worker  1.0 Housing Support Worker  1.0 Housing Resource Coordinator  1.0 Housing Program Support Assistant  1.0 Homeless Prevention Services Program Supervisor; AND FURTHER THAT the Approved 2023 Levy Supported Operating Budget be amended as outlined within the report.

THAT Staff Report HSS-23-029 10-Year Housing and Homelessness Plan Year 8, be received as information; AND THAT staff be directed to forward the 10-Year Housing and Homelessness Plan – Year 8 Report to the Ministry of Municipal Affairs and Housing in accordance with the Housing Services Act, 2011; AND FURTHER THAT staff be directed to post the 10-Year Housing and Homelessness Plan – Year 8 Report on the appropriate link of the Health and Social Services Division website.

THAT Staff Report HSS-23-039, BUDGET AMENDMENT- Norview Lodge Increased Staffing at ZERO cost on the Levy, be received as information; AND THAT Council approve acceptance of the following funding increases from the Ministry of Long Term Care:  Long Term Care Home Level of Care Per Diem which incorporates Case Mix Index Funding, Nursing and Personal Care, Program and Support Services, Other Accommodations and Raw Food Revenue;  Hiring More Nurse Practitioners Initiative;  Resident Health and Well Being Fund;  Personal Support Workers, Registered Nurses, Registered Practical Nurses Staffing Supplement;  An increase to the Allied Health Professionals Staffing Supplement;  Personal Support Worker Permanent Wage Enhancement; AND THAT Council approve the proposed use of funding as outlined within this report; AND THAT Council approve the following new permanent staffing positions for Norview Lodge, to be funded 100% from the Ministry of Health funding:  1.0 Full-time Equivalent Non-Union Nurse Practitioner;  1.0 Full-time Equivalent Supervisor, Staff Development and Infection Prevention and Control Back-Up;  1.58 Full-time Equivalent Personal Support Worker;  0.50 Full-time Equivalent Cook; AND THAT the 2023 Levy Supported Operating budget be amended accordingly.

THAT the Information Memo regarding the Annual Drinking Water Quality Management Standard Update be received as information.

THAT Staff report EIS-23-035, Shoreline Property Assessments be received as information; AND THAT Council permit a single source supply as outlined in Norfolk County’s Purchasing Policy CS-02, section 4.8.4 with W.F. Baird & Associates Coastal Engineers Limited to complete Shoreline Property Assessments; AND FURTHER THAT the Director Engineering be authorized to execute a purchase order with W.F. Baird & Associates Coastal Engineers Limited. in the amount of $50,000.00.

THAT report EIS-23-037 Blue Box Transition and Non-eligible Sources be received as information; AND THAT Council approve Option 1: Non-Eligible Source Material Not Collected And further that a portion of the $948000 of savings be used for an education program.

THAT report EIS-23-037 Blue Box Transition and Non-eligible Sources be received as information; AND THAT Council approve Option 2: Non-Eligible Source Material Collected Only During Transition Period (Sept 28, 2024 – Dec 31, 2025) to manage non-eligible source material. AND FURTHER THAT Council approve the single source supply for recycling collection and processing of recycling services for non- eligible sources by the appointed contractors through Circular Materials Ontario for Norfolk County’s catchment area during the transition period.

THAT report CS-23-090 Building Permit Fee Review Study be received as information; AND THAT staff be directed to implement the revised Building Permit Fees as identified in Appendix 1 with an effective date of July 1st, 2023; AND FURTHER THAT staff be directed to prepare a By-law for the revised Building Permit Fees for Council approval.

THAT the Information Memo regarding Provincial Offences Administration, 2022 Annual Report be received as information.

THAT Report CS-23-092 2023 Debt Issuance be received as information; AND THAT Council authorize staff to proceed with the submission of an application to Infrastructure Ontario for long-term financing of capital projects with a 20-year amortization period, as outlined in Table 1 of this report; AND THAT staff prepare the required Borrowing By-Law to authorize the submission of an application to Infrastructure Ontario for financing capital projects; AND FURTHER THAT the Mayor, the Clerk, and the Treasurer be authorized to execute the documents required by Infrastructure Ontario at a later date in 2023 to proceed with the proposed debenture issue.

THAT the Staff Report CAO-23-083, Mayor Martin’s Affordability Roundtable be received for information; AND THAT Norfolk County Council approve and adopt the Mayor’s Affordability Roundtable and Terms of Reference to better understand affordability in the County.

The Chair’s ruling to allow the amending motion be overturned.

THAT Council defer report CAO-23-079 to the Council meeting to be held on June 20, 2023.

THAT Council-in-Committee enter closed session, following a brief recess, at 6:05 p.m., pursuant to the Municipal Act, 2001, as amended, sections 239(2) b, c and k to discuss matters pertaining to:  A proposed or pending acquisition or disposition of land by the municipality or local board;  Personal matters about an identifiable individual, including municipal or local board employees;  A position, plan, procedure, criteria or instruction to be applied to any negotiations

THAT Council-in-Committee reconvene in open session at 8:53PM.

That Report CS 23-C04, Financial Analysis – Drainage Construction Projects be received for information; and That staff proceed as directed.

That Report CAO 23-C22 be received for information; and That staff proceed as directed.

That Report CAO 23-C19 be received for information; and That staff proceed as directed.

That Report CS 23-C05, HNHC Regeneration Master Plan Update be received for information; and That council provided direction to staff.

That the Verbal Report respecting Motocross Track Follow-Up be received for information; and That staff proceed as directed.

That the Verbal Report respecting Ongoing Agreement Negotiations be received for information...

That the Verbal Report respecting Port Dover Agreement be received for information; and That staff proceed as directed.

That Council-in-Committee hereby adjourn at 8:57 p.m.