Council-in-Committee

That the agenda be amended to include the following;  Add deputation from Andrea Milner re: Port Dover Marina  Add deputation from Helene LaRochelle re: Item 8/5 Urban Metrics Report Municipal Development Corporation – CAO-26-008  Remove deputation from Warren Cummings Re: Municipal Development Corporation  Add deputation from Warren Cummings Re: Bill 21 Legislation  Add deputation from Jennifer Dundas Re: Port Rowan Harbour Marina  Add deputation from Rick Misner Re: Port Dover Harbour Marina  Add deputation from Darrell Reynolds Re: Rogers Communications Tower – 1274 Teeterville Road  To re-order deputations, to have deputations of the same subject be heard consecutively. Having achieved 2/3 majority, that motion was

That the agenda be approved as amended.

That Council-in-Committee enter into closed session at 9:36 a.m. to discuss an item pursuant to Section 239 (2) (c) of the Municipal Act, 2001 as amended as the subject matter pertains: (c) a proposed or pending acquisition or disposition of land by the municipality or local board.

That Council-in-Committee reconvened in open session at 9:58 a.m.

That staff were provided with direction for closed session item 3.1 - County Land Review Project - 16 Willow Drive, Gilbertville and; That closed session Item 3.2 - Options for Acquiring Potential Industrial Parcels be received as information. 3.1 County Land Review Project - 16 Willow Drive, Gilbertville 3.2 Options for Acquiring Potential Industrial Parcels

That consent items 4.1 through 4.8 and 4.10 and 4.11 be received as information.  2025 Section 357-359 Tax Application Approvals - CS-26-038  That the Information Memo regarding the 2025 Section 357-359 Tax Application Approvals be received as information.  Land Acquisition Policy, CDS-26-010 That Report CDS-26-010 Land Acquisition Policy be received as information; and That GP-038 Land Acquisition Policy and GP-039 Land Disposition Policy as included as Attachment A and Attachment C, be approved; and Further that Land Acquisition Procedures and Land Disposition Procedures as included in Attachment B and Attachment D, be approved.  Information Memo – 2025 Drinking Water Summary Report - PW-26-005 That the Information Memo regarding the 2025 Drinking Water Summary Report be received as information.  Norview Lodge Bus - ESS-26-001 That the Information Memo regarding the Norview Lodge bus be received as information in response to Council’s request for information made on November 20, 2025.  2025 Statement of Council Remuneration and Expenses, CS- 26-030 That Staff Report CS-26-030, 2025 Statement of Council Remuneration and Expenses, be received as information.  Commercial and Farm Waste Limits Under New Waste Collection Contract - PW-26-012 That the Information Memo regarding the Commercial and Farm Waste Limits Under New Curbside Collection Contract be received as information.  42026 Community Days - CDS-26-048 That the Information Memo regarding the 2026 Community Day

That consent item 4.9 - Museum and Archive Report 2025 -CDS-26-047 be pulled and heard in conjunction with the Lynnwood Arts Centre staff report.

That the communication item be received as information.  Letter from The Ministry of Finance

That the Information Memo regarding the 2025 Waste Management Year in Review be received as information.

That Report PW-26-009 – Award of Contract IRFT PW-EAM-26-50 – Veterans Memorial Bridge Rehabilitation be received as information; and That the Approved Capital Budget for Project 5532516 Structure 000006 – Norfolk St. South Bridge be amended (increased) by $255,000, from $2,490,000 to a total allocation of $2,745,000, with funding to be provided from the CCBF Reserve Fund; and Further that the Director of Engineering and Asset Management be authorized to execute a contract with Urbanlink Civil Ltd. for Invitational Request for Tender PW-EAM-26-50 – Veterans Memorial Bridge Rehabilitation in the amount of $2,529,500.00 (excluding HST).

That staff report CDS-26-016 Teeterville Property Disposition be received as information; and That Council approve the staff recommendation to proceed with Option 3, as presented in this report; and That Council declare surplus to municipal needs the parcel outlined in Option 3 containing the Women’s Institute and former Museum and direct staff to list the parcel to the open market; and further That staff be directed to remove the redundant projects in Table 1 from the Draft 2027-2036 Levy Capital Plan, totaling a decrease of $506,000.

That the Information Memo regarding the Museums and Archives 2025 Report be received as information to maintain compliance with Community Museum Operating Grant funding requirements under Regulation 877 of the Ontario Heritage Act.

That the letter received from Les Anderson, Founder and President of Norfolk Arts Council and Norfolk Music Hall of Fame be added to the agenda.

That Paul Hammond, Chair of Lynwood Arts Centre Board, be allowed to provide a deputation.

That the deputation be received as information.

That report CDS-25-087 be received as information; and That the report be

That staff bring back a report by the end of Q2 on the usefulness and cost of a Municipal Cultural Plan for Norfolk County.

That Staff Report CS 26-033, Summary of Bid Awards for the period ending February 17, 2026, be received as information; and That the Director, Parks, Recreation and Culture be authorized to execute a contract with CIMCO Refrigeration for Cooperative PRC- COOP-01 Port Dover Arena Dehumidifier Replacement in the amount of $139,989.00 (excluding HST); and Further that the Approved Capital Budget for PRC-COOP-01 Port Dover Arena Dehumidifier Replacement be amended (increased) by $3,000 to a total budget of $143,000, with funding to be provided from the General Capital Replacement Reserve in order to accommodate this award; and That the General Manager, Public Works be authorized to execute a contract with 2008422 Ontario Limited (Euro-Ex Construction) for Tender PW-EAM-26-37 - Regent Avenue & McNab Street Reconstruction in the amount of $2,417,727.05 (excluding HST); and Further that the Approved Capital Budget for PW-EAM-26-37 - Regent Avenue & McNab Street Reconstruction be amended (increased) by $165,000 for Project 5532103 McNab Street – First Ave to West End to a total budget allocation of $1,277,000 and amended (decreased) by $11,000 for Project 5532201 Regent Ave – Nelson St to Greenock St to a total budget allocation of $1,510,000, with funding to be provided from various reserves as described in Attachment A in order to accommodate this award

That Report CS-25-073 2026 Debt Issuance be received as information; and That Council authorize staff to proceed with the submission of the application to Infrastructure Ontario for long-term financing of capital projects with 10-year and 20-year amortization periods, as outlined in Table 1 of this report; and That staff prepare the required Borrowing By-laws to authorize the submission of an application to Infrastructure Ontario for financing capital projects; and further That the Mayor or Deputy Mayor(s), Clerk, and Treasurer be authorized to execute all documents required by Infrastructure Ontario at a later date to proceed with the proposed debenture issuance.

That the recommendations be spilt for each marina.

That Staff Report “CDS 26-045 the Marina Business Strategies” be received as information; Further that the Port Rowan Harbour Marina Strategy be approved by Norfolk County Council; with the removal of the 5% seller's fee

That the Port Dover Harbour Marina Strategy be approved by Norfolk County Council, and That Norfolk County continue operations from a profit perspective, with the first two priorities being evaluating and designing the water and wastewater infrastructure for long-term sustainability of the public and federal harbour lands (with a shared costing agreement where appropriate), and; That Norfolk County continue to refine the capital plan and business strategy through the next budget cycle to strategically drive revenues, and maintain and replace core assets minimizing reliance on debt.

That report CAO-26-008 Urban Metrics Report – Municipal Development Corporation be received as information; and That Council approve MDC-1 in principle subject to the approval of a Municipal Accommodation Tax as outlined in report CAO-026-013; and That Council approve MDC-2 according to the implementation structure outlined in this report; and Further That any budget implications be

That Report CAO-26-013 Municipal Accommodation Tax – Follow Up Report & Draft Short Term Rental By-law Framework be received as information; and That Council approve the attached draft Short-Term Rental By-law and draft Municipal Accommodation Tax as a framework subject to further consultation.

That Report CAO-26-013 Municipal Accommodation Tax – Follow Up Report & Draft Short Term Rental By-law Framework be received as information; and That Council approve the implementation of a Municipal Accommodation Tax in principal as described in CAO-026-003, subject to further public consultation; That Council approve the attached draft Short-Term Rental By-law and draft Municipal Accommodation Tax as a framework subject to further consultation; and That staff be directed to conduct public consultation on the draft Municipal Accommodation Tax Policy, draft Short Term Rental By-law and registration framework in Q2 2026 and report back to Council with a revised draft by-law and business plan for consideration.

That the Information Memo regarding the Update on the

That report CAO-26-010 Our Future Norfolk – 2025 Achievements be received as information.

That staff be directed to bring back a report to the next Council meeting outlining options for reallocating $1,000,000 to the 2026 Public Works Budget for the purposes of hiring contractors to aid in expediting road work specific to pot hole repair and tree maintenance

That the Whistleblower Policy staff report be brought back to the April Council-in-Committee Meeting.

That the meeting be adjourned at 6:22 p.m.