Council-in-Committee

That the agenda be amended to include the following;  Add deputation from Jennifer Day re: Lamport Park Expression of Interest Results  Add deputation from Bar Galuppi re: Lamport Park Expression of Interest Results  Add deputation from Helene Larochelle Re: Municipal Accommodation Tax  Add deputation from Michael Nimchuk Re: Municipal Accommodation Tax  To move the Community and Development Division staff reports to be the first staff reports presented.  To move staff, report CDS-26-001 - Lamport Park Expression of Interest Results, be moved to follow the relevant deputations. Having achieved a 2/3 that motion was

That the agenda be approved as presented as amended.

That committee enter closed session at 9:34 a.m. to discuss an item pursuant to Section 239 of the Municipal Act, 2001 as amended as the subject matter pertains: (b) personal matters about an identifiable individual, including municipal or local board employees; (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations

That Council-in-Committee reconvene in open session at 9:54 a.m.

That closed sessions items be received as information.  Discussion for Disposal of Lamport Park  Verbal Update - SCOR and Ongoing Negotiations

That consent items 4.1 through 4.4 be received as information: 4.1 Formalizing Norfolk County’s Post-Secondary Internship Program - CAO-26-001 Councillor Vandendriessche and Huffman asked staff questions about the report. Erin Anderson, Director of Human Resources, responded to questions from committee. That the Information Memo regarding opportunities to engage with new and emerging talent through a formalized post-secondary internship program be received as information. 4.2 Delegated Authority to Award Purchasing Activity October 1, 2025 - December 31, 2025 - CS-26-012 That the Information Memo regarding the Delegated Authority to Award Purchasing Activity be received as information. 4.3 ROMA 2026 Conference Update - CAO-26-005 That the Information Memo regarding the Rural Ontario Municipal Association (ROMA) 2026 Conference Update be received as information. 4.4 Proposed Amendment to By-Law 2025-97 To Establish 2026 User Fees and Service Charges, CS-26-007 Amy Fanning, Treasurer, noted an error in this report. That CS-26-007 Proposed Amendment to By-Law 2025-97 To Establish 2026 User Fees and Service Charges be received as information; and That Council approves the addition of the proposed building permit refund schedule, insurance claim administration fee, and POA collection agency fees recovery, to the approved 2026 User Fees and Service Charges By- Law schedule; and Further that staff be directed to prepare the amended User Fees and Service Charges By-law.

That the deputation be received as information.

That staff bring a report back to council regarding agricultural land in Norfolk County, and further information on Stats Canada data versus the MPAC and lands owned by Conservation organizations, all NGOs, and Further that the report include Cannabis production acreage and some information for Council to understand the tax ratio policies to educate on the difference on rural lands.

That the deputations from Jennfier Day and Barb Galluppi related to the Lamport Park Expression of Interest Results be received as information.

That Staff Report CDS-26-001 be received for information; and That staff be directed to proceed with the sale of the Lamport Park to the newly-formed Lamport Family Association under all the terms of the proposal. and, And that Council declare the Lamport Park surplus to municipal needs and proceed with the disposition and sale of same; and, And that all costs associated with the surplus disposition process, sale and easement be borne by the Buyer(s); and, Further that the Mayor and Clerk be authorized to execute the Agreement of Purchase and Sale including a Right of First Refusal at the same purchase price, easement agreement and any other documents necessary to complete the transaction.

That the deputations from Helene LaRochelle and Micheal Nimchuk, relating to the Municipal Accommodation Tax be received as information

That the presentation be received as information.

That staff report and the Municipal Accommodation Tax Assessment report by Urban Metrics be received for information.

That Council approves a 4% MAT in principle, on a 50/50 split as outlined in the legislation. And that staff not initiate any collections of funds until the Municipal Development Corporation has been established with a governance structure that includes members from the Tourism sector as set out in the Terms of Reference. And further that short-term rental policy be created and approved by council, so collection is equal across the sector And further that no dollars be spent until such time as a full priorities list be established and community consultation has occurred on identifying priorities to fund

That Council amend the agenda, to allow the Ice Policy Review Supplementary Info Follow Up, CDS-26-026 to be brought forward Having achieved a 2/3 vote, that motion was

That the Information Memo regarding supplementary communication to Report CDS-25-052 – Ice Allocation Policy Review, from October 15, 2025, and Information Memo CDS-25- 100, from November 13, 2025, be received as information. That Council approves the Revised Ice Allocation Policy, GP-37 attached to this report; and That the policy be implemented effectively for the 2026/2027 Fall Winter Ice Season; and Further That staff be directed to prepare the 2026 User Fees and Service Charges By-Law update to reflect any additional cancellation and/or administration fees supported by Council, as presented within the policy.

That Urban Metrics Industrial Land Needs Assessment be received as information; and That Urban Metrics Industrial Land Needs Assessment Recommendations be

That the item be received as information.

That Report PW-26-003 – Award of Contract RFT PW-EAM-26-33 – Eagle Street, Queen Street and Sovereen Street Reconstruction, Delhi be received as information; and That Project 5532122 Sovereen Street - James Street to Queen Street, Delhi be amended (decreased) by $581,000 to a total allocation of $2,040,000, with funding to be provided from the OCIF Reserve Fund ($1,416,000), the Water Reserve ($319,000), and the Wastewater Reserve ($305,000); and That Project 5532223 Queen Street – William Street to Sovereen Street, Delhi be amended (decreased) by $82,000 to a total allocation of $470,000, with funding to be provided from the Roadway Construction Reserve ($329,000), the Water Reserve ($70,000), and the Wastewater Reserve ($71,000); and That Project 5532438 Eagle Street – Main Street to Queen Street, Delhi be amended (increased) by $270,000 to a total allocation of $946,000, with funding to be provided from the Roadway Construction Reserve ($804,000), and the Water Reserve ($142,000); and Further that the Director of Engineering and Asset Management be authorized to execute a contract with R.F. Almas Company Ltd. for Tender PW-EAM-26-33 – Eagle Street, Queen Street and Sovereen Street Reconstruction, Delhi in the amount of $2,771,889.12 (excluding HST).

That Report PW-26-004 – Harbour Street Reconstruction – Budget Amendment be received as information; and That Project 5532213 Harbour Street – St. Andrew Street to St. George Street, Port Dover be amended (increased) by $335,000 to a total allocation of $2,549,000 with funding to be provided as recommended in Table 2; and That the Mayor and Clerk be authorized to enter into any cost sharing agreements and/or combined construction agreements with the property owner of 32 Harbour Street for accomplishing the remaining storm sewer outfall extension and seawall repair works associated to the Harbour Street reconstruction project, as the General Manager of Public Works deems necessary and/or beneficial for completing these works.

That Staff Report CS 25-129, Summary of Bid Awards for the period ending January 20, 2026, be received as information; And that the Adopted 2026 Levy Operating Budget associated with the bid for CS-LS-25-01 Online Voting Services be amended from $95,000 to $120,100 to accommodate the required increase, with a corresponding increase in the transfer from the Election Reserve.

That the Information Memo regarding the be received as information.

That report CAO-26-002 Facilities Master Plan – Implementation Report and Update be received for information; and That Council approve the revised Facilities Master Plan implementation timeline as outlined in this report and direct staff to proceed with capital planning accordingly; and That the Courtland Operations Facility and Schellburg Operations Facility be reintegrated into the Facilities Master Plan Road Operations Scenario for divestment as originally recommended; and That the Courtland Operations Facility be declared surplus and staff be directed to divest the property through the County's standard surplus land disposition process; and That staff be directed to proceed with expansion of the existing Waterford Fire and EMS facility as outlined in the Emergency Services Scenario of the Facilities Master Plan; and That the Approved Capital Budget be amended in accordance with the recommendations in Table 8, totaling a net increase of $626,000, with funding to be provided from the Facilities Reserve; and Further that staff be directed to remove the redundant projects in Table 7 from the Draft 2027-2036 Levy Capital Plan, totaling a decrease of $1,858,000.

That the meeting be adjourned at 4:17 p.m.