Council-in-Committee

That the agenda be amended to include two deputations from Christine Mitchell and Kevin Licach; and That Staff report CAO-25-005 Community Led Initiatives – Becker Puller Pavillon Proposal be moved to follow the deputation related to this report; and That Staff Report CS-25-018 Clinton Street Parking Lot – Proposed Sale be moved to follow the deputations related to this report Having achieved a 2/3 vote that vote was

That the agenda be approved as amended.

That committee enter closed session at 1:04 p.m. pursuant to Section 239 (2) (e)of the Municipal Act, 2001 as amended, as the subject matters pertain to: (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;

That Council-in-Committee reconvene in open session at 1:26 p.m.

That closed session items 3.1 and 3.2 were received as information and staff were provided direction. 3.1 Update on Ontario Land Tribunal - Ward 7 3.2 Update on Ontario Land Tribunal - Ward 4

That the Information Memo regarding the Rural Ontario Municipal Association (ROMA) 2025 Conference Update be received as information.

That the deputation be received as information.

That the Report regarding the Port Rowan/South Walsingham Heritage Association’s Becker Puller Pavilion Proposal be received as information; and That Council support, in principle, the proposal for the installation of the Becker Puller Pavilion in Port Rowan Lions Park for a minimum of 5 years, as summarized in this report, pending approval of the following:  Norfolk County review and approval of all project standards and specifications;  Norfolk County Building Permit Approval;  Approval by the Long Point Regional Conservation Authority;  Execution of a Municipal Involvement Agreement between the Port Rowan/South Walsingham Heritage Association and Norfolk County That Council authorize the Mayor and Clerk to execute an agreement between the Port Rowan/South Walsingham Heritage Association for the construction of a Becker Puller Pavilion in Port Rowan Lions Park.

That staff be directed to include in the Municipal Involvement Agreement that the building permit fees for this project be waived.

That Report CS-25-018, be received as information; And that Council approve the terms and conditions in the attached Agreements of Purchase and Sale pertaining to a proposed land exchange transaction as further outlined in Report CS-25-004; And further that the Mayor and County Clerk be authorized to sign the attached Agreements of Purchase and Sale and any other documents necessary to complete this land exchange.

That staff be requested to ensure where practical the mitigation of all negative impacts of the parking lot development on the neighbouring properties during the site plan approval process, including those identified by the deputation at the meeting.

To receive communications items 7.1-7.6 as information.  Email from Kees Meijaard  Letter from Lisa Thompson, Minister of Rural Affairs  Letter from Todd, McCarthy, Minister of Public and Business Services Delivery and Procurement  Letter from Todd McCarthy, Minister of Public and Business Services Delivery and Procurement  Letter from Graham McGregor, Associate Minister of Auto Theft and Bail Reform  Letters of Support - Villages of Waterford Park

That Report CS-25-016, County Lands Review - Request to Declare Lands Surplus – 14 Oakes Boulevard, Vittoria be received as information; And That 14 Oakes Boulevard, Vittoria as set out in this report, be declared surplus to municipal needs; And Further That Council direct staff to proceed with the appropriate disposition procedures to sell 14 Oakes Boulevard, Vittoria.

That Staff Report CS 25-009, Summary of Bid Awards for the period ending January 21, 2025, be received as information; And that the General Manager, Operations be authorized to execute a contract with Fitch General Contracting Inc., Complete Property Maintenance, Verdant DBM Inc., and Summit Property Group for Request for Tender OPS-PKS-24-14 Grass Cutting and Trimming Maintenance 2025-2027 in the amount of $1,037,953.24 (excluding HST) for an initial three (3) year term from April 1, 2025 to November 1, 2027 with the option to extend for three (3) additional one (1) year periods, totaling $1,119,839.10 (excluding HST); And that the Director, Facilities be authorized to execute a contract with EEL Line Corporation for Request for Tender OPS-FAC-24-19 HVAC Equipment and Generator Replacements in the amount of $255,998.00 (excluding HST). And that the Approved Capital Budget for Project 5332802 be amended (increased) by $14,000 to accommodate unit pricing, with offsetting savings reallocated from Project 5332539 ($14,000).

That Information Memo – Asset Disposal Statistics for 2024 be received as information.

That Staff Report CS-24-183 Canada Housing Infrastructure Fund Application be received as information; And that Council provide staff direction on how to integrate four units as-of-right commitments into application documents; And that the Mayor and/or Deputy Mayor send a letter to the Federal Minister of Housing, Infrastructure and Communities regarding the blanket four units as-of-right zoning provision creating challenges in large rural municipalities; And that Council endorse the Port Dover Northwest Booster Station as an eligible project and direct staff to submit an application for funding under the Canada Housing Infrastructure Fund’s Direct Delivery Stream; And further that if Norfolk County is to proceed with an application, that a Zoning By-law Amendment be initiated to propose a minimum of four dwelling units in all urban area residential zones and that an associated infrastructure review be undertaken, to be accommodated within existing allocations in the Final 2025 Levy Operating Budget.

That Report CAO-25-008 be received; and That Council direct staff to finalize the necessary legal agreement with the current landowner, at no cost to Norfolk County; and That Council direct staff to include the proposed new green space / park in Waterford in the 2026 levy budget; and Further that Council direct staff to finalize all the necessary financial provisions required to maintain the green space / park annually and to make the necessary annual contributions into the appropriate capital reserves to replace elements of the greenspace / park, as/when required.

That the Information Memo regarding the Mayor’s current leave of absence be received as information.

That the Information Memo regarding CAO25-013 Cannabis Enforcement Final Report be received as information.

That CAO-25-019, , be received as information; and That the Approved Capital Budget be amended to include an allocation of $150,000 for Project 7432510 for the Mobile SCBA Tank Fill Unit discussed within this report, accelerated from 2026 as presented in the 2025-2034 Levy Capital Plan; and That staff be authorized to enter into an Agreement with the Provincial Government for funding associated for the purchase of one (1) Mobile SCBA Tank Fill Unit, to be used at emergency scenes across all of Norfolk County Further that Staff are requesting approval for a Single source supply of this unit from Firechek Protection Services Inc which meets the scope of the project.

That the meeting be adjourned at 3:29 p.m.