Council-in-Committee

That the agenda be amended to bring forward staff report CD-25-079, Ontario Transit Investment Fund (OTIF) Grant Application to be the first staff report presented. Having achieved a 2/3 vote that was

That the agenda be approved as amended.

That consent items 4.1 through 4.10 be received as information.  Special Event C2506-00068443 - Port Rowan Bayfest - Temporary Road Closure - CS-25-094 That the Information Memo regarding the Special Event C2506- 00068443 – Port Rowan Bayfest Temporary Road Closure be received as information.  Special Event C2505-00066814 - Port Dover Summer Festival Temporary Road Closure - CS-25-086 That the Information Memo regarding the Special Event C2505- 00066814 Port Dover Summer Festival Temporary Road Closure be received as information.  WiFi Connection - Turkey Point Pavilion - CS-25-097 That the Information Memo regarding the Turkey Point WiFi Agreement between Execulink and Norfolk County be received as information, and That the Mayor and Clerk be authorized to sign the agreement.  Haldimand Norfolk Housing Corporation Shareholder Resolutions, CS-25-104 That Staff Report CS-25-104, Haldimand Norfolk Housing Corporation (HNHC) Shareholder Resolutions be received as information; and That Council approve the three (3) resolutions contained within the report.  Projected 10-Year Reserve and Reserve Fund Schedules - CS-25 099 That the Information Memo regarding the Projected 10-Year Reserve and Reserve Fund Schedules be received as information.  Special Event C2502-00057878 - Simcoe Heritage Friendship Festival - Temporary Road Closure - CS-25-085 That the Information Memo regarding the Special Event C2502- 00057878 Simcoe Heritage Friendship Festival Temporary Road Closure be re

That the following communication items be received as information:  Letter from Ministry of Energy and Mines

That the presentation be received as information.

That CS-25-095 Norfolk County Housing Needs Assessment and all attachments be received as information.

That Report CS-25-092 RE:2024 Audited Financial Statements and Year End Performance Measures be received as information; and That the 2024 Consolidated Financial Statements for Norfolk County be received.

That staff report CD-25-079 Ontario Transit Investment Fund (OTIF) Grant Application be received as information; and That Council support staff in proceeding with OTIF funding applications aligned with both current and potential expanded service levels, as identified in the 2025 Transit Master Plan, with final service level decisions to be made during 2026 Levy Operating Budget discussions; and That staff return to Council during levy budget deliberations with a comprehensive update on Ride Norfolk’s future, including service level options, ridership performance, and financial sustainability beyond the OTIF program.

That the deputation be received as information.

That the Information Memo regarding the June 2025 Norfolk Road Safety Committee meeting be received as information.

That EIS-25-018 Automated Speed Enforcement – Update and Next Steps be received as information; and That staff be authorized to enter into all necessary agreements to implement and operate an automated speed enforcement pilot program, including but not limited to, the service agreement with Local Authority Services, Joint Processing Centre Agreement, the camera provider, and the Ministry of Transportation; and That staff begin the preparation, as outlined in the report, to implement automated speed enforcement with an anticipated camera operating in Q1 2026; and That staff report back to council with an update on camera locations and a proposed schedule; and That an allocation of $25,800 be included as a Council Approved Initiative (CAI) in the Proposed 2026 Levy Operating Budget to implement an automated speed enforcement pilot program; and Further that staff report back to Council 12 months after the pilot program with details on the program’s effectiveness, and financial and resourcing impacts.

That report EIS-25-024, The Town of Delhi Water Servicing be received as information.

That Report EIS-25-025, Award of EIS-ES-25-08 Curbside Waste Collection 2026-2033 be received as information; and That the Chief Administrative Officer be authorized to execute a contract with Norfolk Disposal Services Ltd for RFP EIS-ES-25-08 Curbside Waste Collection 2026-2033; and That an allocation of $1,016,500 be included as a Council Approved Initiative (CAI) in the Proposed 2026 Levy Operating Budget to reflect the award of curbside collection, transfer & haulage, and disposal for all programs, to be funded by an approximate increase of 0.8% to the net levy requirement; and That an allocation of $5,029,000 be included as a Council Approved Initiative (CAI) in the Proposed 2026 Levy Operating Budget to reflect the estimated one-time cost of procuring carts for an automated service delivery, to be fully funded by excess investment income earned in 2024, resulting in a 0.0% impact to the net levy requirement; and further That an allocation of $2,759,100 be included as a Council Approved Initiative (CAI) in the Proposed 2027 Levy Operating Budget to reflect the award of curbside collection, transfer & haulage, and disposal for all programs.

That Report PW-25-002, Inter-Urban Water Supply – Update and Next Steps be received as information; and That Council direct staff to review alternative water delivery methods for Norfolk County in the absence of the required funding (66%) to implement the Inter-Urban Water Supply Phase 1 - Simcoe; and That Council authorize staff to utilize $350,000 from the IUWS engineering capital project (Project 5832045) to investigate alternative water delivery methods; and Further that upon completion, staff present the findings of the review to Council to determine the appropriate next steps for Norfolk County’s drinking water system.

That Staff Report CS-25-015, CS-02 Purchasing Policy Updates, be received as information; and That Policy No. CS-02 Purchasing Policy, be approved as outlined in Attachment A – CS-02 Purchasing Policy – Final.

That report CS-25-026 – Brownfield Development Charge Grant Request (File: BFD-001) be received as information; and That the property located at 257 West Church St., Waterford (as outlined in Appendix 1) be designated as a Brownfield for the purposes of the exemption for brownfield developments as outlined under section 5.4 of By-law 2019-100; and Further that the development exemption amount be capped at the lower of the eligible remediation costs of $177,391.21 as determined by program guidelines and the development charges that would be otherwise payable for the development.

That Staff Report CS 25-090, Summary of Bid Awards for the period ending June 17, 2025, be received as information; and That the Director, Environmental Services be authorized to execute a contract with Robert M Simon Construction Ltd for Tender EIS- ES-25-12 Judd Industrial Park Pond SWM-S6 - Liner Remediation in the amount of $268,760.58 (excluding HST); and That the Director, Engineering and Asset Management be authorized to execute a contract with Associated Paving & Materials Ltd. for Tender EIS-ENG-25-37 Turkey Point Hot Mix in the amount of $433,976.25 (excluding HST); and Further that the Approved Capital Budget for EIS-ENG-25-37 Turkey Point Hot Mix for project 5532529 be amended (decreased) by $458,000 to a total budget of $487,000, with funding to be provided from the Roadway Construction Reserve ($438,000) and the Roads Development Charge Reserve Fund ($49,000).

That Staff Report CS-25-068 be received as information; and Further that Policy No. GP-029 Debt Management Policy, be approved as outlined in Attachment 1.

That Report CS-25-105 2026 Budget Timetable and Guidance be received as information; and That Council approve the adoption of a revised methodology for calculating mileage reimbursements, whereby the Canada Revenue Agency (CRA) mileage rate is utilized, effective with the development of the 2026 operating budgets; and Further That Council approves the recommended 3.5% inflationary increase to user fees for incorporation into the 2026 user fee update and budget development. That the Mayor accepts the guidelines contained within this report and that staff be directed to use these guidelines in preparation of the 2026 budgets as prescribed by legislation and subject to the regulations, where the powers and duties of a municipality with respect to proposing and adopting a budget are assigned to the head of council of the municipality. That this Mayor directive be formalized in writing and in accordance with the legislation and regulations.

That the report be received as information; and That Council adopt the Community Engagement Framework.

That Report CAO-25-083, Community Led Initiatives – Turkey Point Playground Expansion be received for information; and That Council approve the Turkey Point Summerfest Community Committee’s Community Led Initiatives Application for a playground expansion in Turkey Point Park, pending the following:  The execution of a contract between Norfolk County and the project’s General Contractor, Henderson Recreation Equipment Limited, pending Council’s approval to single source the vendor;  The execution of an agreement between the County and Turkey Point Summerfest Community Committee prior to construction;  Norfolk County’s review and approval of all project plans and specifications;  The transfer of all capital project funds to Norfolk County prior to construction; That Council authorize the Mayor and Clerk to enter into an agreement with Turkey Point Summerfest Community Committee; And that Council authorize the Mayor and Clerk to enter into an agreement with Henderson Recreation Equipment Limited for the construction of a new swing bridge and removal of the existing kopman spinner in Turkey Point Park, permitting a single source supply as outlined in section 4.8.4 of Norfolk County’s Purchasing Policy CS-02; And further that the Approved Capital Budget be amended to include an allocation of $36,000 for New Playground Equipment at Turkey Point Park, to be funded by $32,000 in external recoveries and $4,000 from the General Capital Replacement Reserve.

That Report CAO-25-078, which outlines the establishment and implementation of a Lobbyist Registry, be received as information;

To amend the motion to add financial consideration.

That Council approve the creation of a Lobbyist Registry for Norfolk County, and direct staff to prepare a corresponding By-law and Code of Conduct and ; That the financial considerations and any budget amendments be included in a future staff report. Councillor Brunton requested a recorded vote. Yes: (4) Councillor Duthie, Mayor Martin, Councillor Veri, Councillor Huffman No: (5) Councillor Brunton, Councillor Columbus, Councillor Masschaele, Councillor Vandendriessche, Councillor Van Paassen,

That CAO-25-076 – Whistleblower, Waste and Fraud Hotline Report be received as information; And That Council approves the creation of a Waste and Fraud Hotline to allow Norfolk County employees and community members to have a discrete and effective way to report inefficiencies and incidents of wrongdoing, with Option 2 in the staff report.

That committee enter closed session at 4:28 p.m. pursuant to Section 239 (2) (c) (e) (k) of the Municipal Act, 2001 as amended as the subject matters pertain to: (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations

That Council-in-Committee reconvened in open session at 5:23 p.m.

That closed sessions items 13.1 and 13.2 be received as information and; That closed session items 13.3 and 13.4 be received as information and staff were provided direction.  Staffing Operational Report  Verbal Update - Property Matter, Ward 6  Verbal Update - Property Matter, Ward 3  Verbal Update - Ongoing Contract Negotiations, Ward 6

That the Council in Committee meeting be adjourned at 5:24 p.m.