Council-in-Committee

THAT the agenda be approved with the following amendments: The following items have been added to the agenda:  Agenda Item 6.2 – Slide deck added to presentation from Sarah Emons  Agenda Item 8.1.7 – Slide deck added to Paid Parking Pilot Project report The following items were moved on the agenda:  Presentations were moved up to before Deputations  Agenda Item 8.3.1 will follow the presentation  Consent Items 4.8, 4.9 and 4.12 have been pulled from consent and moved to Staff Reports The following items have been updated and replaced due to clerical errors:  Agenda Item 8.3.1 Norfolk County Economic Recovery Plan 2012-22 (Covid-19) – Final Update, CD-23-017  Summary of Bid Awards for the Period Ending February 28,2023 – Report CS-23-051  Agenda Item 8.1.7 Staff Report CAO-23-046 Paid Parking Project Extension to amend clerical and numerical errors – staff have advised they will note these when introducing the report

THAT Committee enter into closed session at 12:26 p.m. pursuant to Section 239 (2) of the Municipal Act, 2001 as amended as the subject matter pertains to (d) labour relations or employee negotiations, (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose and (3.1.) of the Municipal Act, 2001 as the meeting is held for the purpose of educating or training the members; to discuss the following matter: 3.1 Litigation Matters 3.2 Chief Administrative Officer Performance Review 3.3 Closed Session Protocol Training

THAT Council reconvene in Open Session at 3:44 p.m.

THAT Item 4.3 - Decorative Crosswalk Guidelines be pulled from Consent and moved to Staff Reports.

THAT the following motions be approved on consent: 4.1 Protection of Privacy of Information Policy, CAO-23-030 THAT Staff report CAO 23-030 Re: Protection of Privacy of Information Policy be received for information; AND THAT Council approve the Policy CAO-23 Protection of Privacy of Information as outlined in Attachment 1. 4.2 Appointment of Municipal Law Enforcement Officers, CAO-23-033 THAT Staff Report CAO 23-033 Re: Appointment of Municipal Law Enforcement Officers be received for information; AND THAT Municipal Law Enforcement Officers be appointed by position rather than employee name; AND FURTHER THAT a by-law, as outlined in Attachment 1, be brought forward for enactment. 4.4 Information Memo - Little Lake Culvert (Windham Road 3) – Load Limit Reduction THAT the Information Memo regarding the Little Lake Culvert (Windham Road 3) – Load Limit Reduction be received as information. 4.5 Records Management Review, CAO-23-031 THAT Staff report CAO 23-31 Re: Records Management Review be received for information; AND THAT Council support staff’s intent to develop a corporate-wide Records and Information Management Strategy. 4.6 2023 Parkland Dedication Reserve Status Report, CS-23-045 THAT Report CS 23-044, 2022 Parkland Dedication Reserve Status Report be received as information; AND FURTHER THAT the 2022 Parkland Dedication Reserve Status be made available on Norfolk County’s website or upon request. 4.7 2022 Statement of Council Remuneration and Expenses, CS-23-050 THAT S

THAT the deputation from Ron Rusnak be provided an additional 5 minutes.

THAT the deputation provided by Ron Rusnak regarding Long Point Causeway Road Construction be received as information; AND THAT Council authorize staff to take a cooperative approach with the Causeway Community Coalition in the Coalition’s initiative to move forward with the Coalition’s fundraising and grant efforts with respect to their goal in achieving a design of a safe passageway along the Long Point Causeway; AND FURTHER THAT staff report back to Council on an as-needed basis.

THAT the deputation provided by Sarah Emons regarding Causeway Improvement be received as information.

THAT the deputation provided by John Jaques regarding Seniors on Poverty Line Financially be received as information.

THAT the deputation provided by Les Anderson regarding Simcoe Business Improvement Area Grant be received as information.

THAT the following communication items be received as information: 7.1 Message from the Parliamentary Assistant to the Minister of Infrastructure 7.2 Message from The Hon. Sylvia Jones, Deputy Premier and Minister of Health

THAT Staff Report CAO 23-038 Liquor Licence – Temporary Outdoor Physical Extensions (Temporary Patios) be received for information; AND THAT Council approve the process established by the Clerk’s office for the issuance of Temporary Outdoor Physical Extensions (Temporary Patios) liquor licences; AND FURTHER THAT Council approve a $50.00 fee for the issuance of Temporary Outdoor Physical Extensions (Temporary Patios) liquor licences and that the fee be added to the County’s User fee By-law.

THAT Staff Report CAO-23-039 be

THAT Staff Report CAO 23-043 Re: Community Policing Committee – Police Services Board Budget Reallocation be received for information: AND THAT the surplus funds from the previous local community policing committees in the amount of $14,492.06 be used for approved community safety related projects and initiatives as determined by Council, with the understanding that any unused funds at the end of 2023 will be returned to the County’s general revenue; AND FURTHER THAT Council approve Option 1 with relation to the $8,000 budget item in the 2023 Police Services Board budget allocated for the County’s Community Policing Committee which has been discontinued.

THAT the New Budget Initiative Storm Sewer Inspection Program be removed from the

THAT the Information Memo Governance Training matter be removed from the

THAT the Flooding Damage/Mitigation matter be removed from the

THAT Staff Report CAO 23-044 Re: Previous Term of Council

THAT Staff Report CAO-23-037 RE: Committee Appointment Policy Be received as information; AND THAT Council approve the Advisory Committee Appointment Policy; AND THAT Councillor Columbus, Councillor Vandendriessche, and Councillor Brunton be appointed to the Advisory Committee Appointment Committee with the Mayor as ex-officio on the Committee.

THAT Item 8.1.6 2022 Paid Parking Pilot Project Revenue Allocation be

THAT Staff Report CAO 23-046 RE: Paid Parking Pilot Project Extension be

THAT Staff Report CAO 23-045 Re: 2022 Paid Parking Pilot Project Revenue Allocation be

THAT Staff Report HSS-23-008, be received as information; AND THAT Council accept the National Housing Co-Investment Funding from the Canada Mortgage and Housing Corporation in the amount of $2,372,314, to be used for the repair of Haldimand Norfolk Housing Corporation social housing units, as outlined in Attachment A; AND THAT Council authorize the Mayor and Clerk to sign the National Housing Co-Investment Fund Contribution Agreement with the Canada Mortgage and Housing Corporation; AND THAT the Approved 2023 Levy Supported Operating Budget be amended to include Haldimand County’s share of the Canada Mortgage and Housing Corporation funding, including allocations for the Haldimand-Norfolk Housing Corporation, totaling $1,012,300; AND THAT the Approved 2023-2032 Capital Plan be amended to include Norfolk County’s share of the Haldimand-Norfolk Housing Corporation’s 2023-2025 repair and renewal budget, as outlined in Table 1; AND FURTHER THAT funding for Haldimand-Norfolk Housing Corporation projects be cash flowed upon receipt of a quote, with a final report submitted upon project completion.

THAT Report CD-23-017, Final Update on the Economic Recovery Plan 2021-22 (Covid-19), be received as information; AND FURTHER THAT the Norfolk County Economic Recovery Plan be deemed complete, with any remaining actions wrapping up in 2023 and any surplus funds from the project returned to the Council Strategic Initiatives Reserve.

THAT Report EIS-23-009 be received as information; AND THAT Council approve the Cold In-Place asphalt recycling methodology for the road rehabilitation on the Long Point Causeway for an approximate capital cost of $3,000,000; AND FURTHER THAT Council support a partnership between Environment and Climate Change Canada and Norfolk County related to the installation of permanent exclusion fencing along the Long Point Causeway.

THAT Staff Report EIS-23-013, Development Related Consulting Support, be received as information; AND THAT Council permit a single source supply as outlined in Norfolk County’s Purchasing Policy CS-02, section 4.8.4 with GM BluePlan Engineering Limited for consulting services related to Development Engineering; AND FURTHER THAT the General Manager, Environmental and Infrastructure Services be authorized to execute a purchase order with GM BluePlan Engineering Limited for the upset amount of $200,000 for consulting services related to Development Engineering.

THAT Staff Report EIS 23-022 Single Source Equipment Upgrade be received; AND THAT Council permit a Single Source procurement as outline in section 4.8.4 of Norfolk County’s Purchasing Policy CS-02 to purchase additional equipment from Carrier Centers for the flusher truck;

THAT Report EIS-23-017 Decorative Crosswalk Guideline be received as information; AND THAT Council approve policy EIS-01 Decorative Crosswalk Guideline with the removal of the clause:  Engineering Department will provide an estimate to the requesting party to complete the decorative crosswalk installation. The requesting party will be required to provide securities for 100% of the estimated costs before the work can proceed.

THAT Staff report CS-23-027 Drain Construction Billing – March 2023 be received as information; AND THAT the levying By-Law, as provided in Attachment A, be brought forward at the next Council meeting to levy and collect drainage assessments to all properties affected; AND THAT the County’s portion of the assessment be funded by the Drainage Construction Reserve.

THAT report CS-23-041 2023 Delhi and Simcoe Business Improvement Areas Budgets be received as information; AND THAT the Delhi and Simcoe Business Improvement Areas 2023 Operating Budgets be approved as submitted; AND THAT Council approve the additional $4,000 request for waste management from the Simcoe BIA; AND FURTHER THAT staff prepare the By-Law to approve the special BIA levy to all applicable properties within the Delhi and Simcoe BIAs.

THAT the Information Memo regarding the 2021 & 2022 Annual Accessibility Status Report be received as information.

THAT Staff Report CS 23-051, Summary of Bid Awards for the period ending February 28, 2022, be received as information; AND THAT the General Manager, Environmental and Infrastructure Services be authorized to execute a contract with Elgin Construction for Request for Tender EIS-ENG-23-37 James Street Reconstruction in the amount of $4,017,689.97 (excluding HST); AND FURTHER THAT the Approved 2023 Capital Budget associated with Request for Tender EIS-ENG-23-37 James Street Reconstruction be amended from $3,531,000 to $4,281,000 (rounded, incl. net HST) to accommodate the required increase of $750,000 to be funded from the Roadway Construction Reserve ($266,000 increase), the Water Capital Replacement Reserve ($315,000 increase) and the Wastewater Capital Replacement Reserve (169,000 increase); AND THAT the General Manager, Operations be authorized to execute a contract with Blue Mountain Chrysler Ltd. for Request for Tender OPS-FLT-23-02 Supply and Delivery of Six (6) New Half Ton Pickup Trucks with Two (2) Different Configurations in the amount of $333,706 (excluding HST); AND FURTHER THAT the Approved 2023 Capital Budget associated with Request for Tender OPS-FLT-23-02 Supply and Delivery of Six (6) New Half Ton Pickup Trucks with Two (2) Different Configurations be amended in aggregate from $282,000.00 to $342,000 (rounded, incl. net HST) to accommodate the required increase of $60,000 to be funded from the Capital Equipment Pool Reserve; AND THAT the Director, Engineering

THAT Information Memo – Asset Disposal Statistics for 2022 be received as information.

THAT Staff Report CS 23-052, Special Event 2023-06 – Jeep Invasion of Port Dover – Temporary Road Closure, be received as information; AND THAT Council authorize staff to approve the request from the Brantford Area Jeep & Off Road Club (BAJC) to temporarily close Walker St. from St. George St. to the beach, between the hours of 9:30 a.m. and 4:30 p.m. on Saturday, May 13, 2023.

THAT Committee enter closed session at 7.54 p.m. pursuant to Section 239 (2) the Municipal Act, 2001 as amended as the subject matters pertain to: (b) personal matters about an identifiable individual, including municipal or local board employees (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and (h) information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them To discuss: 13.1

THAT Confidential Staff Report CAO 23-C09 Re:

THAT Report EIS-23-01 Confidential Report Service Contracts Negotiations Update be received as information; AND THAT Council authorize a single source supply as outlined in Norfolk County Purchasing Policy CS-02 Section 4.8.4 to permit the General Manger of Environmental and Infrastructure Services to negotiate with Norfolk Disposal Services Ltd. An amendment to the executed contract for Curbside Waste and Recycling Collection Services.

THAT Report EIS-23-02 Confidential Report - Locate Services Negotiations Update be received as information; AND THAT Council authorize a single source supply as outlined in Norfolk County Purchasing Policy CS-02 Section 4.8.4 to permit the General Manger of Environmental and Infrastructure Services to negotiate with GTel a two (2) year agreement with optional extensions.

THAT Staff proceed as directed in Closed Session in relation to Staff Report EIS- 23-C03 Drainage Billing Matter.

THAT the meeting be adjourned at 9:21 p.m.