Council-in-Committee

That the agenda be approved as amended.

That Council-In-Committee enter closed session at 9:33 a.m. pursuant to Section 239 (2) (c),(e) and (k) of the Municipal Act, 2001 as amended as the subject matters pertains: (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations

That Council-in-Committee reconvene in open session at 10:38 a.m.

That the following closed session items be received as information and that committee provided direction to staff. 3.1 Ontario Land Tribunal – Update 3.2 Request for Municipal Responsibility Agreement - Ward 2 3.3 Municipal Property Update - Ward 6

That Consent items 4.1 to 4.6 be approved as presented. 4.1 Provincial Offences Act Fine Collection Policy, CS-24-067 That Report CS-24-067 Provincial Offences Act Fine Collection Policy be received as information; and That Policy GP-020 Provincial Offences Act Fine Collection as included as Attachment, be approved effective immediately; and Further that Council approve the striking of references to the Provincial Offences Act from Policy FS-30 Accounts Receivable Collection Policy and approve all other Policy amendments as outlined in Attachment 2, effective immediately. 4.2 Special Event 2024-37 - Waterford Lions Pumpkinfest - Temporary Road Closure - CS-24-138 THAT the Information Memo regarding Special Event 2024-37 – Waterford Lions Pumpkinfest be received as information: 4.3 Connecting Link Program – 2025 Project Selection, EIS-24-079 That EIS-24-079 be received as information; and That an application for funding through the Connecting Link Program be prepared and submitted for the Reconstruction of James St, Crosier Street to Wilson Avenue, Delhi; and That the Council of Norfolk County declares: 1. The submitted Applications meet the requirements of Ministry of Transportation (MTO) Connecting Links Program as described in the Program Guide; 2. A comprehensive Asset Management Plan including connecting links has been completed and publicly posted; 3. The municipality will comply with the conditions that apply to designated connecting links under the Highway Traffic Act

That Consent item 4.7 be approved as presented. 4.7 Drain Construction Billing – October 2024, CS-24-144 THAT Staff report CS-24-144 Drain Construction Billing – October 2024 be received as information; AND THAT the levying By-Law, as provided in Attachment A, be brought forward at the next Council meeting to levy and collect drainage assessments to all properties affected; AND THAT $208,384.49 of the County’s assessment be funded by the Drainage Construction Reserve; AND THAT $196,825.49 of the County’s assessment be applied against the Drain Allowance.

That the presentation be received as information.

That Report HSS-24-043, Housing Services Review be received as information.

That committee accept the six additional deputations.

That the deputation be received as information.

That the Information Memo regarding Marina Ownership and Governance Updates be received as information; That Council retain public ownership of BOTH municipal marinas; And further that staff be directed to reprioritize the capital budget for council's consideration, and; Further that user fee increases be brought forward for Councils consideration at the upcoming budget; And further that Council be presented with information for consideration to remove the levy contribution from the marina.

That the letter be received as information.

That communication items 7.1, 7.3 and 7.4 be received as information: 7.1 Letter from Assistant Deputy Minister Tara Shannon CWS 7.3 Email from Ministry of Labour, Immigration, Training and Skills Development 7.4 Letter from the Honourable Robert J. Flack, Minister of Agriculture, Food and Agribusiness

That communication items 7.2 be received as information. 7.2 SCOR EDC - Resolution

That staff report OPS-24-026, Budget Amendment for AVL/GPS System be received as information; and That Council approves staff entering into a service contract with DiCan to supply an AVL/GPS system for Norfolk County fleet; And That the Approved 2024 Capital Budget for the replacement of the County’s automatic vehicle locating system, be amended from $100,000 to $150,000, with funding to be provided by the New/Incremental Capital Reserve..

That Staff Report, OPS-24-025 Service Level for Portable Toilets Throughout Norfolk County be received as information; and That Council approves staff recommendation of increasing the level of service on portable toilet service to a minimum of 2 times per week from the 1 time a week minimum presently; and Further that Council approve 3 additional portable toilets to be added to the 2025 tender document; and Further that Council approve the permanent beach washrooms located on St. George Street in Port Dover be open 12 months a year; and Further that Council authorizes a single source supply as outlined in Norfolk County Purchasing Policy CS-02, Section 4.8.4 with the Port Dover Board of Trade for a five (5) year term.

That Report CS-24-125 Single Source Procurement for Surveying Services be received as information; And that Council permits a single source supply as outlined in section 4.8.4 of Norfolk County’s Purchasing Policy CS-02, with Jewitt and Dixon Ltd. for surveying services relating to real estate property for a two (2) year term; And further that Council allow Realty Services, at its discretion, to have the option to continue to single source to Jewitt and Dixon Ltd. following the two (2) year term, for three (3) additional one (1) year terms.

That Staff Report CS 24-131, Summary of Bid Awards for the period ending September 17, 2024, be received as information; and That the Director, Engineering be authorized to execute a contract with TM3 INC for Request for Tender EIS-ENG-24-65 Delhi Mid- Block Pedestrian Signal Installation in the amount of $174,874.91 (excluding HST); and Further that the approved Capital Budget associated with Request for Tender EIS-ENG-24-65 Delhi Mid-Block Pedestrian Signal Installation be amended from $150,000 to $198,000.00 (rounded, incl. net HST) to accommodate the required increase of $48,000 with the variance to be funded by the New/Incremental Capital Reserve.

That report CS-24-119 regarding Apportionment Property Tax Billing be received as information; That Council approve amendments as outlined in report CS-24-119 to the GP-005 Tax Collection Policy effective immediately; And that Council adopt a By-law to delegate the powers granted to Council under section 356 (1) through (5) of the Municipal Act, 2001 to the Treasurer in accordance with section 23.1 of the Municipal Act, 2001.

That Council receive staff report HSS-24-046 Licensed Home Child Care Service Agreement Extension as information; And that Council authorize staff to proceed with extending a single source service agreement with Today’s Family, the current Licensed Home Child Care (LHCC) Service Provider, for an additional two (2) years beyond the end of the existing agreement on October 28, 2024; And further that Children’s Services proceed with securing long- term Licensed Home Child Care Agency services in the fall of 2026, in alignment with Norfolk County Purchasing Policy CS-02, following implementation of the Ministry of Education’s new funding formula, effective January 1, 2025.

That Staff Report HSS-24-037 10 Year Housing and Homelessness Plan Year 9, be received as information; and That staff be directed to forward the 10-Year Housing and Homelessness Plan Year 9 Report to the Ministry of Municipal Affairs and Housing in accordance with the Housing Services Act, 2011; and Further that staff be directed to post the 10-year Housing and Homelessness Plan 9-Year Report on the appropriate link of the Health and Social Services Division website.

That Report CD-24-093 Ice Allotment and Conditions of Rental Update be received as information; And that Policy CSD-09 - Ice Allotment and Conditions of Rental Policy be amended to change the 72 hours cancellation clause to 7-days notification.

That staff report EIS-24-080 be received as information; and That the report be

That Report EIS-24-082 Long Point Causeway Road Rehabilitation and Budget Update be received as information; and That staff be authorized to enter into a Contribution Agreement with Environment and Climate Change Canada (ECCC) pertaining to funding discussed within this report; and That staff be authorized to execute a contract with Associated Paving and Materials Ltd. for the Provisional Items (Parts C-F) in Tender EIS-ENG-24-34 Long Point Causeway Road Rehabilitation in the amount of $1,197,202.00 (excluding HST); and That Capital Project 5531719 - Long Point Causeway Bridge Replacement be closed, with the negative variance funded from the Roadway Construction Reserve; and Further that the Approved Capital Budget for Project 5531704 - Long Point Causeway Road Reconstruction be amended (decreased) to $4,859,000, with funding as identified in Table 2.

That Report EIS 24-066 Consolidated Speed By-law Norfolk County be received as information; and That all former by-laws prescribing rates of speeds on roads in the Former Region of Haldimand Norfolk, Township of Norfolk, Town of Simcoe, Township of Delhi, Former City of Nanticoke within Norfolk County and Norfolk County be repealed; and That Norfolk County Council execute a Consolidated Speed By-law authorizing rate of speed limits for all roads Norfolk County; and That staff be directed to post the required signs to identify the speed limit zones; and Further that staff be directed to post a sign at the entrance Long Point advising that the speed limit is 40km/h on all streets unless otherwise posted.

That Council-In-Committee enter closed session at 4:29 p.m. pursuant to Section 239 (2)(b) and(c) of the Municipal Act, 2001 as amended as the subject matter pertains: (b) personal matters about an identifiable individual, including municipal or local board employees; (c) a proposed or pending acquisition or disposition of land by the municipality or local board;

That Council-in-Committee reconvene in open session at 4:57 p.m.

That the following closed session items be received as information and that committee provide direction to staff. 13.1 County Owned Land Update - Ward 6 13.2 Simcoe BIA Board Appointments

That the meeting be adjourned at 5:00 p.m.