Council-in-Committee

To add deputation from Kyle VanGronigen, Norfolk Minor Hockey Having achieved a 2/3 vote that was

That the agenda be amended to include the following;  Add deputation from Nathan Kolomaya, regarding Norfolk County Zoning  Add late closed item 13.2 Personnel Matters, Security of County Facilities, Respectful Workplace Policy Pursuant to Section 239 (2) of the Municipal Act, 2001 as amended as the subject matter pertains to: (a) the security of the property of the municipality or local board; (b) personal matters about an identifiable individual, including municipal or local board employees;  Add item 8.3.5 Ice Policy Review Supplementary Info – CDS-25-100  Refer Item #8.3.4 and 8.3.5 to the February 2026 CIC meeting.  Move item 8.3.3 Servicing Allocation Policy to follow the deputation regarding this staff report Having achieved a 2/3 vote that was

That the agenda be approved as amended.

That Council-in-Committee enter closed session at 1:06 p.m. to discuss an item pursuant to Section 239 (2) (e) of the Municipal Act, 2001 as amended as the subject matter pertains: (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;

That Council-in-Committee reconvene in open session at 1:37pm

That closed session Item was received as information and staff were provided direction.  Ward 6 Property - Update on Potential Litigation

That the following consent items be received as information:  Special Event - Annual Christmas Tree Lighting and Christmas Parade - Temporary Road Closure - CS-25-155 That the Information Memo regarding Special Event 2510-00080401 – Annual Christmas Tree Lighting & Christmas Parade Temporary Road Closure be received as information.  Special Event C2509-00077143 - Port Dover Santa Clause Parade - Temporary Road Closure - CS-25-132 That the Information Memo regarding Special Event C2509-00077143 – Port Dover ChristmasFest & Santa Clause Parade Temporary Road Closure be received as information.  Special Event C2509-00077171 - Simcoe Christmas Panorama - Temporary Road Closure - CS-25-149 That the Information Memo regarding Special Event 2509-00077171 – Simcoe Christmas Panorama - Temporary Road Closure & Parking Bylaw be received as information.  Delegated Authority to Award Purchasing Activity July 1, 2025 - September 30, 2025 - CS-25-121 That the Information Memo regarding the Delegated Authority to Award Purchasing Activity be received as information.  Special Event C2510-00081583 - Delhi BIA Christmas Parade - Temporary Road Closure - CS-25-162 That the Information Memo regarding the Delhi BIA Christmas Parade be received as information.  Drain Construction Billing – November 2025, CS-25-161 That Staff report CS-25-116 Drain Construction Billing – November 2025 be received as information; and That the levying By-Law, as provided in Attachment A, be brought forward at t

To receive the following communication item as information:  Letter from Robert Stein, IESO

That the deputation be received as information.

That the deputation received as information.

That staff provide an update on the LEAR study by December; and Further that staff create an advocacy road map and report back prior in December in order to take to ROMA

That report ESS-25-010, Sole Source of Remote Access Vehicle (RAV), be received as information; and That Council permit a sole source supply as outlined in Norfolk County Purchasing Policy GP-028, section 5.9.5 with ASAP 911 Inc. for the acquisition of a Remote Access Vehicle (RAV); and That the Chief, Paramedic Services, be authorized to negotiate and execute an agreement with ASAP 911 Inc. for the purchase of a new Remote Access Vehicle.

That Staff Report CDS 25-091 Port Dover Lions Club Memo of Understanding be received as information; and That Council approves the Port Dover Lions Club Memo of Understanding for the term of ten (10) years; and Further that Council further delegate authority to the General Manager, Community & Development Services to execute a Memo of Understanding between the Port Dover Lions Club and Norfolk County with respect to an operating and municipal tax subsidy for Port Dover Lion’s Park, Harry Misner Memorial Park and Silver Lake Park.

That staff report CDS-25-088, Talbot Gardens Security Update be received as information; and That staff be authorized to continue security guard services at Talbot Gardens for up to 28 hours per week as needed during the ice seasons; and Further that no security guard services to be offered for summer events at Talbot Gardens; and Further that Council pick option 1 to fund security guard services at Talbot Gardens.

That staff include a business plan for costs in partnership for CAB at the January Levy Budget meeting

That Report CDS-25-34 Servicing Allocation Policy be received as information; and That Council approve the updates to the Servicing Allocation Policy.

That Staff Report CS-25-117 be received for information; and That Council provide direction to Staff as to what changes are to be made to the Procedural By-law. That staff includes a section to the Procedural Bylaw that states that should the position of the Mayor become vacant that council appoint a Deputy Mayor to fill the vacancy

That changes to section 2.5 be made to include: “Mayor who may attend all meetings as their schedule permits and such attendance counts towards quorum and is able to vote as a member of the committee. Any committee member composition will increase by one (1) if the Mayor attends and all other members are in attendance.”

That Staff Report CS-25-117 be received for information; and That Council provide direction to Staff as to what changes are to be made to the Procedural By-law.

That report CAO-25-090 Port Dover Beach – 2025 Summer Season Recap be received for information; and That staff be directed to proceed with a continuation / extension of the Port Dover beach lease and prepare for the 2026 summer season. Further that staff finalize the necessary funding for the 2026 summer season and include the funding requirements in the Draft 2026 Operating Budget for Council approval; and That staff return in the fall of 2026 with a report to Council that summarizes the 2026 season and seeks Council direction at that time.

That Council-in-Committee enter closed session at 4:30 p.m. to discuss items pursuant to Section 239 (2) (a) (b) (e) of the Municipal Act, 2001 as amended as the subject matter pertains: (a) the security of the property of the municipality or local board; (b) personal matters about an identifiable individual, including municipal or local board employees; (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;

That Council-in-Committee reconvene in open session at 5:15 p.m.

That closed session item 13.1 be received as information and staff were provided with direction  Ward 7 - Update on Potential Litigation

That item 13.2 be received as information.  Personnel Matters, Security of County Facilities, Respectful Workplace Policy

That the meeting be adjourned at 5:16 p.m.