Council

That the agenda be amended to include the following:  Councillor Brunton has requested to pull agenda item 10.3 Council-In- Committee meeting minutes - December 9, 2025 for discussion. Having received 2/3 majority that motion was

That the agenda be amended to include the following:  Deputation from Marine Vanderlaan Re: 9 Scott Drive, Port Dover  Deputation from Margot Vanderlaan Re: 9 Scott Drive, Port Dover  Deputation from MJ Scruton Re: 9 Scott Drive, Port Dover Having received 2/3 majority that motion was

That the agenda be amended to include the following:  Councillor Veri has requested that his Notice of Motion from last weeks CIC meeting be heard today as a Motion. Having received 2/3 majority that motion was

That the agenda be approved as amended.

That Council enter closed session at 1:26 p.m. to discuss items pursuant to Section 239 (2) (h) and(k) of the Municipal Act, 2001 as amended as the subject matter pertains: (h) information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations

That Council reconvene in open session at 1:34 p.m.

That the following closed session item be received as information. 4.1 Ramsey Drive Affordable Housing Development

That the following Consent items be approved as presented: 5.1 November CIC Deputation Follow Up - Lot Creation Outside of Settlement Areas - CDS-25-112 That the Information Memo regarding lot creation outside of settlement areas be received as information. 5.2 Results from November 5, 2025 Sale of Lands for Tax Arrears, CS-25- 179 That report CS-25-179 Results from November 5, 2025 Sale of Lands for Tax Arrears, be received as information; and Further that staff be directed to initiate the vesting process for the three properties on Windham Street (Roll No. 3310 401 003 02902, Roll No. 3310 401 003 02903, Roll No. 3310 401 003 02901) in accordance with O. Reg. 181/03;

That the following communication items be received as information:  Letter from the Hon. Robert Flack, Minister of Municipal Affairs and Housing  Letter from the Long Point Region Conservation Authority  Letter from the Hon. Jill Dunlop

That the following deputations be received as information:  Marnie Vanderlaan Re: 9 Scott Drive  Margot Vanderlaan Re: 9 Scott Drive  MJ Scruton Re: 9 Scott Drive

That the following minutes be approved as presented:  Council Meeting Minutes - November 25, 2025

That the Norfolk General Hospital provide to Norfolk County Council a complete financial breakdown, including total costs and associated funding, related to the ongoing capital works for renovations to the Minimally Invasive Surgery suite upon completion of the project.

That the following minutes be approved as presented:  Budget Committee Meeting Minutes - October 16, 2025  Public Hearing Committee Meeting - December 2, 2025  Council-In-Committee Meeting Minutes - December 9, 2025

That the following minutes of the advisory committees and local boards be received as information:  Norfolk County Public Library Board Meeting Minutes - May 28, 2025  Norfolk County Public Library Board Meeting Minutes - June 23, 2025  Norfolk County Public Library Board Meeting Minutes - August 27, 2025  Norfolk County Public Library Board Meeting Minutes - September 8, 2025  Norfolk County Public Library Board Meeting Minutes - September 24, 2025  Norfolk County Public Library Board Meeting Minutes - October 20, 2025  Grand Erie Public Health Meeting Minutes - October 15, 2025  Long Point Region Conservation Authority Meeting Minutes - November 5, 2025  Long Point Region Conservation Authority Budget Meeting Minutes - November 13, 2025

That Staff Report CS-25-180 be received as information; And that Council direct staff to continue phase 1 of the County Land Review project within the existing Realty Services team resources, with the work being given the appropriate priority; And that Council direct staff to bring back a report by the end of Q2 2026 with options for an affordable housing incentive program that may include municipal land; And further that Council direct staff to identify parcels of land that could be considered for a second phase of the County Land Review project, including the resources required to bring the parcels to the stage of surplus declaration and disposition.

That Staff Report CS-25-177 be received as information; And that Norfolk County Council, as Shareholder of the Haldimand Norfolk Housing Corporation (HNHC), give consent for the HNHC Board of Directors to enter into a financing agreement with the Canada Mortgage and Housing Corporation (CMHC) for the affordable housing development located at 311 Ramsey Drive in Dunnville, Ontario in accordance with the terms and conditions provided in the companion closed session memo, CS-25-014; And that, in accordance with Section 2.12 (p) (v) of the HNHC Unanimous Shareholders Agreement, Norfolk County Council approve the registration of any provincial or federal funding agreement documents as liens on the title of the property at 311 Ramsey Drive in Dunnville, as required by the applicable provincial or federal funding programs; And further that a copy of this resolution be provided to Haldimand County and the HNHC.

That application ZNPL2025199, affecting part of the lands described as MID CON 1 NTR PT LOT 161, Norfolk County, to amend the Norfolk County Zoning By-Law 1-Z-2014 from Agricultural to Development and Hamlet Residential with a Holding Provision and a site specific Special Provision, be approved, as shown in Attachment D to Report CD-25-103; and Further that no public input was received for this application and was therefore not considered as part of the decision, as outlined in staff report CD-25-103.

That application ZNPL2025308, affecting the lands described as Townsend Concession 11, Part Lot 6, Norfolk County, known as 657 Culver Road, to amend the Norfolk County Zoning By-law 1-Z- 2014 from Agricultural to Agricultural with special provisions, be approved, as shown in Attachment D to Report CDS-25-106; and That application ZNPL2025309, affecting the lands described as Townsend Concession 11, Part Lot 5, Norfolk County, known as 657 Culver Road, to amend the Norfolk County Zoning By-Law 1-Z- 2014 from Agricultural to Agricultural with a special provision, be approved, as shown in Attachment E to Report CDS-25-106; and Further that all public input received for this application was considered as part of the decision, as outlined in staff report CDS- 25-106.

That application ZNPL2025225, affecting the lands described as PORT DOVER PLAN 207 PT BLK 77 PT LOTS 10 TO 12 RP 37R11761 PART 4, Norfolk County, known as 9 Scott Drive, to amend the Norfolk County Zoning By-Law 1-Z-2014 from Urban Residential Type 1 (R1-A) Zone to Urban Residential Type 4 (R4) Zone with a special provision, be approved, as shown in Attachment C to this memo; and Further that all public input received for this application was considered as part of the decision, as outlined in related staff report CDS-25-067.

That staff report CDS-25-113 Revised Update to Valuations of Rural Unopened Road Allowances, Lanes, Streets and Alleys be received as information; and, That Council approve Option 1 to update the rural valuations for road allowances, streets, lanes and alleys as a more current reflection of fair market value; and, Further that all road closure applications received prior to January 1, 2026, be processed at the current rural valuation and all road closure applications received after January 1, 2026, be processed at the approved valuation as set out in this report.

That staff report CDS-25-108 Update to Valuations of Road Allowances, Streets, Lanes and Alleys be received as information; and That Council approve the update to rural valuations for road allowances, streets, lanes and alleys as a more current reflection of fair market value; and Further that all road closure applications received prior to January 1, 2026, be processed at the current rural valuation and all road closure applications received after January 1, 2026, be processed at the approved valuation as set out in this report.

That By-laws 2025-100 to 2025-105 consecutively be read a first, second and third time and finally passed in Open Council.  By-Law 2025-100 - Being a By-Law to Amend Zoning By-law 1-Z-2014, as amended, for property described as Townsend Concession 11, Part Lot 6, located at 657 Culver Road  By-Law 2025-101 - Being a By-Law to Amend Zoning By-Law 1-Z-2014, as amended, for property described as PORT DOVER PLAN 207 PT BLK 77 PT LTOS 10 TO 12 RP 37R11761 PART 4, Norfolk County  By-Law 2025-102 - Being a By-Law to Amend Zoning By-Law 1-Z-2014, as amended, for property described as Middleton Concession 1 NTR, Part Lot 161, Norfolk County, municipally known as 4929 Highway 59  By-Law 2025-103 - Being a By-Law to Amend Zoning By-law 1-Z-2014, as amended, for property described as TWN CON 11 PT LOT 5, Norfolk County, known as 657 Culver Road.  By-Law 2025-104 - Being a by-law to Establish an Accounts Payable Policy  By-Law 2025-105 - Being a By-Law to Amend the Norfolk County Consolidated Rate of Speed By-Law 2024-99 being a by-law to Prescribe A Lower or Higher Rate of Speed for Motor Vehicles On Certain Highways Under the Jurisdiction of the Corporation of Norfolk

That Council waive the procedural by-law to permit a ninth point to be added to Councillor Veri’s motion.

How much is spent providing services, resources, and utilities for community projects or events? Please include estimates that include the approximate values of staff time (in advance, onsite / during, and after); utilities donated (electricity and water); any professional or technical services contributed; use of county assets (picnic tables, garbage cans, tables and chairs, etc.) vs. rental costs for similar assets; and any other in- kind support. Please highlight examples of the highest investments (specific events or projects), or service costs.

Progress on Economic Development’s BR+E efforts. Statistics on visits and feedback are fine, but also impact. How many businesses have been retained and expanded with support from Norfolk County? How many have plans to do so within the next year, three years, five years?

Property reassessment update: when properties change owners or are significantly altered, a reassessment is automatically triggered. Presumably many properties in all classes have been reassessed through this process since MPAC last assessed properties in 2016. Please provide the number of properties in each class that have been reassessed and the total change in assessment value. Something that also shows the relative impact on tax bills in each class due to reassessment value would also be helpful (for example, if a house has not been reassessed since 2016, what is its tax bill vs. a comparable house that has been reassessed?).

Development charge review and recommendations. When will council receive this?

Fundraising license fee review and recommendations.

Update on projects that were removed from the 2026-2035 capital plan because they are underway and no longer need to be in the plan (I’ve had many questions about projects no longer in the plan, so an update showing everything that’s progressed may be helpful to residents).

Service Norfolk: how many calls / emails are received, what is the completion rate, what is the average time of completion once a call or email is received?

Advertising and communication update: how much has the county spent on communicating with residents since 2022 (this term of council)? How much is invested in print, online, radio, or other media (billboards, signs, etc.)?

Costs and type of services that have been mandated by changes in regulation by the Provincial Government and the costs to Norfolk County to provide those services for budget The dollar amount and types of identified services downloaded or mandated legislative changes since Norfolk County inception return to Council in a staff report.

That staff bring back Action Items Update Quarterly – 2026

That By-Law 2025-106 being a By-law to confirm the proceedings of the Council of Norfolk County at this Regular Council Meeting held on the 16th day of December 2025, be read a first, second and third time and finally passed in Open Council.  By-Law 2025-106 - Being a By-law to Confirm the Proceedings of the Council of Norfolk County at this Regular Council Meeting Held on the 16th Day of December, 2025

That Council be adjourned at 4:12 p.m.