Council

THAT the Agenda be approved with the following amendment: Agenda item 8.4 - Council-In-Committee Meeting Minutes - June 13, 2023 be pulled and dealt with separately in the minutes portion of the Agenda.

THAT the following motions be approved on consent: 5.1 2023 Employee Benefit Insurance Renewal THAT the Information Memo regarding the 2023 Employee Benefit Insurance Renewal be received as information. 5.2 CS-23-106 - Housing Accelerator Fund THAT Report CS-23-106 Housing Accelerator Fund be received as information; AND THAT Council direct staff to prepare an action plan prior to the next Council meeting, and endorse the submission of an application to the Housing Accelerator Fund in principle. 5.3 80 Alice St., Waterford, Encroachment Agreement THAT the Information Memo regarding the 80 Alice St., Waterford, Encroachment Agreement be received as information; AND THAT staff be directed to proceed with the execution of a 5-year agreement; AND FURTHER THAT staff be directed to review the current Encroachment Policy and bring a report back to Council in Q4 of 2023. 5.4 Windham Road 3 - Single Lane Bridge - Load Limit Reduction THAT the Information Memo regarding the Windham Road 3 – Single Lane Bridge – Load Limit Reduction be received as information. 5.5 Update of Lease Agreement and Various Property Sales and Acquisitions THAT the Information Memo regarding Update of Lease Agreement and Various Property Sales & Acquisitions be received as information. 5.6 2023 Credit Rating Annual Review THAT the Information Memo regarding the 2023 Credit Rating – Annual Review be received as information.

THAT the following Council minutes be approved as presented:  Special Council Meeting Minutes - June 6, 2023 (Open and Closed)  Council Meeting Minutes - May 16, 2023 (Open and Closed)  Workshop Minutes - April 25, 2023  Council-In-Committee Minutes - June 13, 2023 (Closed)

THAT the minutes of the June 13th, 2023 Council-in-Committee Meeting be amended by adding: And further that staff investigate other service delivery options that may offer operational efficiencies, as follows: THAT report CS-23-090 Building Permit Fee Review Study be received as information; AND THAT staff be directed to implement the revised Building Permit Fees as identified in Appendix 1 with an effective date of July 1st, 2023; AND FURTHER THAT staff be directed to prepare a By-law for the revised Building Permit Fees for Council approval; And further that staff investigate other service delivery options that may offer operational efficiencies.

THAT the June 13, 2023 Council-In-Committee Meeting Minutes be approved as amended.

THAT the Reports of Committees of the Whole be received as information:  Public Hearing Committee Minutes - May 2, 2023  Public Hearing Committee Minutes - June 6, 2023

THAT the following Reports of Committees be approved as presented:  Norfolk County Public Library Board - March 22nd Meeting Minutes  Norfolk County Public Library Board - April 26th Meeting Minutes  Police Services Board - April 26th Meeting Minutes

THAT application ZNPL-2023-090, affecting the lands described as properties within the Port Rowan, St. Williams, Booth’s Harbour area, Norfolk County, to amend the Norfolk County Zoning By-Law 1-Z-2014 to apply a Holding Provision (H) to all existing zoning, BE APPROVED, as shown in Attachment D to Report CD-23-051; AND FURTHER THAT all public input received for this application were considered as part of the decision, as outlined in staff report CD-23-051.

THAT Report CS-23-062, Request for Closure and Conveyance of King Street, Plan 48B, Windham, Norfolk County, be received as information; AND THAT King Street, Plan 48B, Windham, Norfolk County, as set out in the report, be declared surplus to municipal needs, approved for closure and conveyance to the adjoining property owners at a valuation of $1.25 per square foot for applications received prior to January 1st, 2022, and $2.00 per square foot for applications received after January 1st, 2022; AND THAT the property owners be responsible for all costs associated with the process for closure and conveyance of King Street, as set out in the report, including but not limited to all relevant surveying costs, title searching costs, advertising costs and all document registration costs; AND FURTHER THAT the net proceeds from the sale of the subject properties be recorded as revenue in the current year’s operating budget, with the net proceeds to be transferred to the Property Management Services Reserve upon completion.

THAT Report CS-23-093, Request for Closure and Conveyance of Part Stevens Road, Plan 461, Port Dover, be received as information; AND THAT the portion of Stevens Road, Plan 461, Port Dover, as set out in the report, be declared surplus to municipal needs, approved for closure and conveyance to Daniel Cornelis De Young, at a valuation of $2.00 per square foot; AND THAT the property owner be responsible for all costs associated with the process for closure and conveyance of the portion of Stevens Road, as set out in the report, including but not limited to, all relevant surveying costs, title searching costs, advertising costs and all document registration costs; AND FURTHER THAT the net proceeds from the sale of the subject property be recorded as revenue in the current year’s operating budget, with the net proceeds to be transferred to the Property Management Services Reserve.

THAT Council receive report CAO-23-079 For information; AND THAT Council approve the Flag and Proclamation Policy; AND FURTHER THAT Policy EBS-04: Proclamations be rescinded and Policy CAO-21: Flag Policy be rescinded and replaced with Policy CAO-25: Proclamations and Flag Policy.

That the motion be amended by changing the second clause to the following: AND THAT Council approve the Flag and Proclamation Policy as amended by changing the second bullet point of section 3.4 (b) from “flown for the month of June” to the “flown in the month of June”.

THAT the following By-Laws be approved, signed by the Mayor and Clerk and affixed with the Corporate Seal:  2023-43 - Amend Former City of Nanticoke By-law No. 7-78  2023-44 - Amend Former Regional Municipality of Haldimand Norfolk By- Law 95-87  2023-45 - Amend Former Township of Delhi By-Law No. 26-74  2023-46 - Regulate and to promote responsible enjoyment and use of the Port Dover Beach  2023-47 - Amend By-Law 2023-25 being a By-law to appoint Municipal Law Enforcement Officers  2023-48 - Appoint a Treasurer/Director of Financial Management and Planning for Norfolk County and to provide for the duties thereof  2023-49 - Amend By-law 2022-137 to Establish User Fees and Service Charges  2023-50 - Approve the submission of an application to Ontario Infrastructure and Lands  2023-52 Authorize Port Dover Beach Lease Agreement

WHEREAS speeding on our roads is a major concern in our community, AND WHEREAS speeding can occur in all areas of our community, AND WHEREAS barriers and delays to enforcement pose a danger to our community, AND WHEREAS our municipality has limited resources to implement speed mitigation road design and re-design, AND WHEREAS our local police service has limited resources to undertake speed enforcement, AND WHEREAS s.205.1 of the Highway Traffic Act (HTA) provides that Automated Speed Enforcement systems (ASE) may only be placed in designated community safety zones and school safety zones, THEREFORE BE IT RESOLVED THAT, the County of Norfolk request that section 205.1 of the HTA be amended to permit municipalities to locate an ASE system permanently, or temporarily, on any roadway under the jurisdiction of the municipality, as determined by the municipality, beyond designated community and school safety zones; AND THAT a copy of this resolution be forwarded to the Ontario Minister of Transportation, the Ontario Minister of Municipal Affairs and Housing, local area MPPs, the Association of Municipalities of Ontario (AMO) and all Ontario Municipalities.

THAT Council enter closed session at 1:49 p.m. to discuss the following items pursuant to Section 239(2)(b) and (d) of the Municipal Act,2001 as amended as the subject matter pertains (b) to personal matters about an identifiable individuals, including municipal or local board employee, and (d) labour relations or employee negotiations  CAO 23-C20 – Negotiated Settlement between CUPE Local 4700 and Norfolk County  CAO 23-C24 – Committee Appointments – Sustainability Advisory Committee

THAT Council reconvene in Open Session at 2:13p.m.

THAT Staff Report CAO 23-C20, Negotiated Settlement Between the Corporation of Norfolk County and the Canadian Union of Public Employees, Local 4700 for the Term January 1, 2023 to December 31, 2026, be received as information; and THAT a By-Law be passed authorizing the Mayor and Clerk to sign the Collective Agreement on behalf of the Corporation of Norfolk County.

THAT the following members of Council be appointed to the following Advisory Committees:  Sustainability Advisory Committee – Councillor Van Paassen  Economic Development Advisory Committee – Councillor Veri  Recreation and Parks Advisory Committee – Councillor Vandendriessche.

THAT Norfolk County Council approve the appointments of: Amelie Chanda Karla Falk Timothy Salvatore Wesley Wilson To the Sustainability Advisory Committee for terms expiring November 30, 2026; AND THAT staff be directed to proceed with recruitment for the remaining vacancies of the Sustainability Advisory Committee with a focus on the agricultural and industrial sectors in the Fall of 2023 in conjunction with the recruitment for the Agricultural Advisory Committee;

THAT By-law 2023-51 Being a By-law to Confirm the Proceedings of the Council of Norfolk County at this Regular Council Meeting held on June 20, 2023

THAT Council be adjourned at 2:17pm.