Council-in-Committee

That the agenda be approved as amended

That the agenda be amended to include: Early Closed Item 3.1 – Social Media Policy Background and Overview, pursuant to section 239(3.1) of the Municipal Act, 2001 as amended, as the subject matter is for the purpose of educating or training members. Late Closed Item 13.4 – Verbal Update to Ongoing Litigation, file pursuant to the Municipal Act 239 (2) e litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; Add a deputation from Jennifer Day Re: Lamport Memorial Park

That Committee enter closed session at 1:05 p.m. to discuss an item pursuant to section 239(3.1) of the Municipal Act, 2001 as amended, as the subject matter is for the purpose of educating or training members

That Council-in-Committee reconvene in open session at 1:25 p.m.

That the closed session item received as information

That consent items 4.2 through 4.12 be recieved as information.

That the Information Memo CDS-25-016 regarding the transfer of archival records from the Brant Haldimand Norfolk Catholic District School Board be received as information; And that the Mayor and Clerk be authorized to execute the Transfer Agreement, and any other documents necessary to complete the transfer.

That communication items 5.1 and 5.2 be received as information.

That the deputation be received as information.

That the presentation be received as information.

That Staff Report CDS-25-031 Future of Lamport Park Options Report be received as information; and, That staff be directed to proceed with Option # 3 of the report.

That Staff Report CDS-25-049 Port Dover Lions Agreement – Community Centre Operations be received for information; and That the Mayor and CAO be authorized to execute an updated agreement between Norfolk County and the Port Dover Lions Club for the operations of the Port Dover Lions Community Centre to reflect an increase in the annual commission rate from 50% to 60% of all revenue generated; and further That the change to the annual commission rate be effective July 1, 2025.

THAT Staff Report CS-25-088, Request for Easement over part of Road Allowance Between Concessions 2 & 3, Windham, being Part 4 on Plan 37R-11794; Norfolk County, be received as information; THAT Council grant an easement for an existing gas line under the County’s Road Allowance Between Concessions 2 & 3, Windham; being Part 4 on Plan 37R-11794; Norfolk County; THAT the property owner be responsible for all costs associated with implementing this easement agreement, including staff time spent; AND FURTHER THAT the Mayor and Clerk be authorized and directed to enter into an easement agreement with the property owner and execute all necessary documents required to finalize the transaction.

THAT Staff Report CS 25-119, Summary of Bid Awards for the period ending August 19, 2025, be received as information; AND THAT the Director, Environmental Services be authorized to execute a contract with Froese Excavating Ltd. for Quotation PW-ES-25-02 County Road 57 Drain Reconstruction in the amount of $41,289.16 (excluding HST); AND FURTHER THAT the Approved Capital Budget for PW-ES-25-02 County Road 57 Drain Reconstruction for Project 5931152 be amended (increased) by $10,000 to a total budget of $68,000, with funding to be provided from the Drain Construction Reserve ($55,000) and External Recoveries ($13,000).

That Council receive report numbered CS-25-113, Revised Council Remuneration as information; and THAT commencing December 1, 2026, the remuneration for Members of Council shall be established as follows: The Mayor’s annual remuneration shall be set at 75 percent of the annual salary of a Member of Provincial Parliament (MPP), which at the current MPP salary of $157,350 equates to $118,012. The annual remuneration for each Councillor shall be set at 50 percent of the Mayor’s salary, which at the above calculation equates to $59,006. These rates shall be automatically adjusted in accordance with any changes to the MPP salary, and this methodology and calculation shall remain in effect until altered by a subsequent resolution of Council.

That Report ESS-25-003 be received as information; and That Norfolk County, as the Consolidated Municipal Service Manager, give consent to Long Point Area Non-Profit Housing Corporation (LPAHC), to transfer its assets and liabilities into Haldimand-Norfolk Housing Corporation (HNHC), and dissolve the Board of Directors of LPAHC as of December 31, 2025; And that Norfolk County authorize the Mayor and Clerk to enter into an operating agreement with HNHC for the operation of 38 Erie Avenue, Port Rowan, after the mortgage ends on the property on November 1 st , 2025; And that the Norfolk County Council authorize the Acting Director of Social Services and Housing to communicate this Service Manager consent to the respective Boards and the Ministry of Municipal Affairs and Housing in accordance with the Housing Service Act.

That Staff Report PW-25-003, Traffic By-Law Amendments – September 2025, be received as information; and That Norfolk County Council amend the Consolidated Traffic Control By-law to implement an all-way stop condition at Harbour Street and St George Street in Port Dover; and That Norfolk County Council amend the Consolidated Traffic Control By-law to implement an all-way stop condition at Harbour Street and St Andrew Street in Port Dover; and That Norfolk County Council amend the Consolidated Traffic Control By-law to implement an all-way stop condition at Harbour Street and Main Street in Port Dover; and That Norfolk County Council amend the Consolidated Traffic Control By-law to remove the eastbound stop sign at Brantford Road and Church Street in Delhi from the Consolidated Traffic Control By-law to reflect current control conditions; and That Norfolk County Council amend the Consolidated Speed By-law to implement a 50km/h speed limit on Ireland Road between Lynn Valley Road to 800m north of St John’s Road in Simcoe; and That Norfolk County Council amend the Consolidated Speed By-law to implement a 50km/h speed limit on Mill Pond Road from Vittoria Road to the southern limit in Vittoria; and Further that Norfolk County Council amend by-laws 2023-58 and 2024-68 to reflect the proper street name of the community safety zone on Norfolk Street North between Union Street and Hawthorne Ave.

That staff report CAO-25-086 be received as information; and That Council approve the establishment of a Community Vibrancy Fund as outlined in this report; and That Council direct staff to create a Community Vibrancy Fund Policy according to the terms outlined in this report; and That Council direct staff, in consultation with external legal counsel, to develop a standard Community Vibrancy Fund Agreement.

That CAO-25-084 – Artificial Intelligence (AI) Report be received as information; And That Council approves the implementation of an Artificial Intelligence Policy for Norfolk County And That upon Council approval of CAO-25-084 the Artificial Intelligence recommendations proceed to the budget process in the fall for financial analysis and Council consideration within the Proposed 2026 Levy Budget as a Discretionary NBI.

That committee enter closed session at 4:20 p.m. to discuss items pursuant to Section 239 (2) (e) (h) (k) of the Municipal Act, 2001 as amended as the subject matter pertains: (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (h) information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations

That Council-in-Committee reconvene in open session at 5:44 p.m.

That council receive as information.

That commitee receive as information; and That the mayor and clerk be authorized to enter in to lease extension.

That council receive as information and staff were provided direction.

That the meeting be adjourned at 4:46 p.m.

That the agenda be amended to include: Early Closed Item 3.1 – Social Media Policy Background and Overview, pursuant to section 239(3.1) of the Municipal Act, 2001 as amended, as the subject matter is for the purpose of educating or training members. Late Closed Item 13.4 – Verbal Update to Ongoing Litigation, file pursuant to the Municipal Act 239 (2) e litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; Add a deputation from Jennifer Day Re: Lamport Memorial Park Having received 2/3 vote that was

That Council-in-Committee reconvened in open session at 1:25 p.m.

That the closed session item received as information  Social Media Policy Background and Overview

That consent items 4.2 through 4.12 be received as information.  Update - Port Dover Beach Buoys, CDS-25-026 That Staff Report CDS-25-026 “Update - Port Dover Beach Buoys” be received as information; and That staff be directed to maintain status quo regarding the Schedule 1 limits for the Port Dover Beach Buoys; and That staff install swim markers to further enhance the confines of the Schedule 1 limits.  10 Year Housing and Homelessness plan – Year 10, 2024, ESS-25-005 That Staff Report ESS-25-005 10-Year Housing and Homelessness Plan Year 10, be received as information; and That staff be directed to forward the 10-Year Housing and Homelessness Plan – Year 10 Report to the Ministry of Municipal Affairs and Housing in accordance with the Housing Services Act, 2011; and Further That staff be directed to post the 10-Year Housing and Homelessness Plan – Year 10 Report on the appropriate link of the Health and Social Services Division website.  Provincial Allocation of Ontario Priorities Housing Initiative (OPHI) and Canada-Ontario Community Housing Initiative (COCHI) Funding and Investment Plan 2025/2026 – Budget Amendment, ESS-25-007 That Staff Report ESS 25-007, Provincial Allocation of OPHI and COCHI Funding and Investment Plan 2025/2026 – Budget Amendment be received as information; and That Council accept the COCHI funding in the amount of $838,700 and the OPHI funding in the amount of $446,400; and That Council authorize the Treasurer and Clerk to sign the required Tran

That communication items 5.1 and 5.2 be received as information.  Letter from Bereavement Authority of Ontario  Email from Raymond Cho, Minister for Seniors and Accessibility

That Staff report CS-25-125 be received as information; and That Council endorse the Communications, Marketing and Engagement Strategy as presented.

That Council receive report numbered CS-25-113, Revised Council Remuneration as information; and That commencing December 1, 2026, the remuneration for Members of Council shall be established as follows: 1. The Mayor’s annual remuneration shall be set at 75 percent of the annual salary of a Member of Provincial Parliament (MPP), which at the current MPP salary of $157,350 equates to $118,012. 2. The annual remuneration for each Councillor shall be set at 50 percent of the Mayor’s salary, which at the above calculation equates to $59,006. 3. These rates shall be automatically adjusted in accordance with any changes to the MPP salary, and this methodology and calculation shall remain in effect until altered by a subsequent resolution of Council.

That the Insurance Claims and Litigation Updates received as information.

That Lease Approval to Sustain Emergency Housing Services report be received as information; and That the Mayor and Clerk be authorized to enter in to lease extension.

That the Negotiations provided for under Section 378(1) of the Municipal Act, 2001, Tax be received for information; and That staff were provided with direction.

That the Verbal Update on Ongoing Litigation be received as information.