Council-in-Committee

That the agenda be approved as presented.

That the following Consent items be approved as presented: 4.1 Municipal Funding Agreement for the Canada Community-Building Fund, CS-24-102 That CS-24-102 Municipal Funding Agreement for the Canada Community-Building Fund be received as information; and That the Treasurer and Mayor on behalf of Norfolk County be authorized to execute the Municipal Funding Agreement for the Transfer of Canada Community-Building Funds; and Further That a By-law authorizing execution of the Municipal Funding Agreement for the Transfer of Canada Community-Building Funds be presented to Council for approval. 4.2 Special Event 2024-23 – Port Ryerse Village Entrance Signs, CS-24- 097 That Staff Report CS-24-097, Special Event 2024-23 – Port Ryerse Village Entrance Signs Fundraiser, be received as information; and That Council authorize staff to approve the request from the Port Ryerse Memorial Church to temporarily close King St. S. between Evans St. and Creekside Lane between the hours of 4:00 p.m. on Friday, July 12th and 7:00 p.m. on Sunday, July 14th, 2024.. 4.3 Special Event 2024-25 - Downtown Simcoe Friday Nights - Temporary Road Closure - CS-24-091 That the Information Memo regarding Special Event 2024-25 – Downtown Simcoe Friday Nights Temporary Road Closure be received as information. 4.4 Municipal Drinking Water System Licence Renewal – Water Financial Plan, CS-24-084 That Staff Report CS-24-084 Municipal Drinking Water System Licence Renewal – Water Financial Plan be received as informat

That Report CS-24-101 Re: 2023 Audited Financial Statements and Year End Performance Measures be received as information; and That the 2023 Consolidated Financial Statements for Norfolk County be received

That the following Communication items be received as information: 7.1 Letter from the Hon. Sean Fraser, Minister of Housing, Infrastructure and Communities re: the Canada Housing Infrastructure Fund and the Housing Accelerator Fund

That the Information Memo regarding the Ontario Works Discretionary Budget Update be received as information.

That Staff Report HSS-24-025 Ontario Works Scheduling Tool Replacement – HSS-24-02 be received as information; and That Council authorizes a single source supply as outlined in Norfolk County Purchasing Policy CS-02, Section 4.8.4 with Clark Marketing Communications (Clark) to acquire their Integrated Team Scheduler (ITS) for a term of three (3) years.

That staff Report CD-24-086, Phase 2 Official Plan Update – Municipal Comprehensive Review Work Program Update, be received for information.

That Report EIS-24-041, 2024 Asset Management Plan – Phase 2 be received as information; and That the 2024 Asset Management Plan (Attachment 1) be approved; and Further that revisions to Policy PW-14: Strategic Asset Management Policy (Attachment 2), be approved.

That Staff Report EIS-24-055, Single Source Supply of Composting Services be received as information; and That Council permit a single source supply as outlined in Norfolk County Purchasing Policy CS-02, section 4.8.4 for composting services from T.DeVos Trucking Ltd for leaf and yard waste for a two (2) year term from September 29, 2024 – September 28, 2026; and Further that the General Manager, EIS be authorized to negotiate and execute an agreement with T.DeVos Trucking Ltd for leaf and yard waste composting services.

That staff report EIS-24-051, Curbside Waste Collection – Community Engagement Results be received as information.

That Staff Report EIS-24-038, Talbot Street at West Street – Traffic Control and Pedestrian Crossing Changes be received as information; and That Traffic Bylaw 84-15 be amended to remove the northbound stop control on Talbot Street at Court Street, and; Further that Traffic Bylaw 84-15 be amended to designate Talbot Street at West as stop controlled conditions in both the northbound and southbound directions.

That the Inflow and Infiltration Program Update be received as information.

That the report entitled 2023 Road Needs Study - EIS-24-059 from the department of Engineering dated July 9, 2024 be received as information.

That Report EIS-24-044 Main Street Waterford Safety Review be received as information; And That the Approved Capital Budget be amended to include Project 5532528 New Pedestrian Crossing in 2024, with an increase of $257,000 to a total allocation of $375,000, to be funded by the New/Incremental Capital Reserve; And That Council enact a Bylaw to create a Community Safety Zone on Main Street in Waterford from Thompson Road to Woodley Road;

That the agenda be amended by moving item 8.6.1 9 (AMPLIFY Norfolk Grant Program Options, CAO-24-051) to be discussed before agenda item 8.5.1.

That Council receives the AMPLIFY Norfolk Grant Program Options Report CAO-24- 051; and That the AMPLIFY Norfolk Grant Program continue to include the 2025 calendar year; and That staff return to Council with recommendations for the 2025 grant year for Council decision; and That unsuccessful 2024 applicants will not be excluded. Recorded vote: Yes: (5) Councillor Duthie, Councillor Huffman, Mayor Martin, Councillor Masschaele, Councillor Vandendriessche No: (4) Councillor Brunton, Councillor Columbus, Councillor Van Paassen, Councillor Veri

That Staff Report CS 24-090, Summary of Bid Awards for the period ending June 18, 2024, be received as information; and That the Director, Engineering be authorized to execute a contract with County Line Construction Inc. for Request for Tender EIS- ENG-24-62 Norview Parking Lot Expansion in the amount of $678,614.57 (excluding HST); and That the Director, Engineering be authorized to execute a contract with R. Dobbin Engineering, K. Smart Associates, RJ Burnside, Spriet Associates, and Headway Engineering for Request for Prequalification EIS-ENG-24-21 2024 Drainage Engineering Services Roster; and That the Director, Facilities be authorized to execute a contract with FABRIK Architects Inc. for Request for Proposal OPS-FAC-24-03 Engineering Services for Energy Retrofits and Upgrades at the Simcoe Recreation Centre in the amount of $326,900.00 (excluding HST).

That the Information Memo regarding the December 31, 2023 Investment Update be received as information.

That Staff Report CS 24-107 Fixed Network for Business Connectivity for Municipal Locations be received as information; and That Council authorizes a single source supply as outlined in Norfolk County Purchasing Policy CS-02, Section 4.8.4 with Rogers Communications for a Fixed Network for Business services to any municipal location that qualifies for this service.

That Report CS-24-096 2025 Budget Timetable and Guidance be received as information; and That Council accept the guidelines contained within this report and that staff be directed to use these guidelines in preparation of the 2025 budgets.

That Council-in-Committee enter closed session at 6:15 p.m., pursuant to the Municipal Act, 2001, as amended, section 239(2)(c) discuss matters pertaining to a proposed or pending acquisition or disposition of land by the municipality or local board.

That Council-in-Committee Reconvene in open session at 6:30 p.m.

That Closed Session report, 13.1. Disposition of Land – Ward 6, be received as information; and That staff proceed as directed.

That Council-in-Committee hereby adjourn at 6:31 p.m.