Council-in-Committee

THAT the agenda be approved with the following amendments:  Add Agenda Item 5.1. Christine Harrop Re: Norfolk Street North Safety Review, EIS22-07119  Add Agenda Item 5.2. Leah Kocmarek Re: Draven Alert  Add Agenda Item 7.5. Communications from Mike Penner, Townsend Lumber Inc, Re: September 13th Information Package  Add Agenda Item 8.4.3. Discussion Re: Traffic Services Project Manager Position  Add Agenda Item 8.4.4. Discussion Re: Waterford Arena Sound Matter  Amend Agenda Item 6.1. Kathryn Fanning, Acting Deputy Treasurer, and Jeff O'Donnell, Millards Chartered Professional Accountants, Re: 2021 Audited Financial Statements and Year End Performance Measures  Amend attachment to Agenda Item 8.6.1. Flag Protocol Policy Amendment, CAO-22-056

THAT the following motions be approved on consent: 4.1 59 Ordnance Avenue, Turkey Point, Encroachment Application, CAO- 22-076 THAT Staff Report CAO-22-076 59 Ordnance Avenue, Turkey Point, Encroachment Application, be received as information; AND THAT the Corporation of Norfolk County execute and register an Encroachment Agreement with Robert Keith Rundle, being the current owner of the property located at 59 Ordnance Avenue, Turkey Point, legally described as Lot 25, Plan 133, Lot 40, Plan 301, Charlotteville, Norfolk County, to recognize the encroachment on Ordnance Avenue, Turkey Point; AND THAT the applicant pays all costs associated with the Encroachment Application including the registration on title of the Encroachment Agreement; AND FURTHER THAT the necessary by-law authorizing the Mayor and Clerk to execute the said Encroachment Agreement be presented to Council for adoption. 4.3 Appointment of Deputy Clerk, CAO-22-118 THAT Staff Report CAO-22-118 Appointment of Deputy Clerk be received as information; AND THAT Council appoint Tracey Murray as the Norfolk County Deputy Clerk through the adoption of the appointment bylaw.

THAT Staff Report CS 22-151 Summary of Bid Awards for the period ending August 23, 2022 be received as information; AND THAT the Administrator, Norview Lodge be authorized to execute a contract with Millea Physiotherapy Professional Corporation for Request for Proposal HSS-NL-22-03 Physiotherapy Services for Norview Lodge 2022-2027 in the amount of $841,736.20 (excluding HST) for a five (5) year contract term, from October 1, 2022 to September 30, 2027; AND THAT the Director, Engineering be authorized to execute a contract with Priestly Demolition Inc. for Request for Quotation EIS-ENG-22-52 Teeterville Bridge Dam Superstructure Removal in the amount of $73,500 (excluding HST); AND FURTHER THAT the Approved 2022 Capital Budget associated with Request for Quotation EIS-ENG-22-52 Teeterville Bridge Dam Superstructure Removal be amended from $50,000 to $75,000 (rounded, incl. net HST) to accommodate the required increase of $25,000 to be funded from the Roadway Construction Reserve.

THAT the deputation provided by Christine Harrop regarding Norfolk County St. Norfolk Street North Safety Review Re: Staff Report EIS-22- 071 be received as information.

THAT the deputation provided by Leah Kocmarek regarding Draven Alert be received as information; AND THAT staff be directed to consult with the deputation regarding the circulation of a letter to senior levels of government regarding the Draven Alert; AND FURTHER THAT staff bring back a motion to the September 20, 2022 Council meeting.

THAT the presentation provided by Kathryn Fanning, Acting Deputy Treasurer, and Jeff O'Donnell, Millards Chartered Professional Accountants, regarding the 2021 Audited Financial Statements and Year End Performance Measures be received as information.

THAT the following communication items be received as information: 7.1 Information Memo – Association of Municipalities of Ontario (AMO) Conference Update 7.2 Information Memo - Special Event 2022-35 - Donnybrook Fair Temporary Road Closure 7.3 Information Memo - Special Event 2022-37 – Waterford Lions Pumpkinfest Temporary Road Closure 7.4 Information Memo - Remembrance Day Ceremonies Temporary Road Closures 7.5 Mike Penner, Townsend Lumber Inc, Re: September 13th Information Package

THAT Staff Report HSS 22-029 10-Year Housing and Homelessness Plan Year 7, be received as information; AND THAT staff be directed to forward the 10-Year Housing and Homelessness Plan – Year 7 Report to the Ministry of Municipal Affairs and Housing in accordance with the Housing Services Act, 2011; AND FURTHER THAT staff be directed to post the 10-Year Housing and Homelessness Plan – Year 7 Report on the appropriate link of the Health and Social Services Division website.

THAT Staff Report EIS-22-070 Assumption of Subdivisions be received as information; AND THAT the General Manager of Environmental and Infrastructure Services and the General Manager of Community Development be jointly delegated the authority to approve a final assumption of a plan of subdivision subject to a by-law being presented to Council to formally effect the associated legal transfer(s) of land and infrastructure; AND THAT the by-laws attached to report EIS-22-070 be presented for enactment: AND FURTHER THAT staff are directed to bring back a report in the first quarter of 2023 to present a Subdivision Assumption Guidance Manual for Council review and adoption.

THAT a Community Safety Zone be created on Norfolk Street from Fourteenth Street East for 1000 meters south to Second Avenue West in Simcoe; AND THAT a by-law be enacted by Council to create the Community Safety Zone on Norfolk Street from Fourteenth Street East to Second Avenue West in Simcoe in effect 7 days a week 24 hours a day.

THAT Staff Report EIS 21-071 Norfolk Street North Safety Review be received as information; AND THAT Council adopt Policy 15 Community Safety Zones; AND THAT a project be included in the Proposed 2023-2032 Capital Plan for council consideration for Traffic signal upgrades and intersection improvements Norfolk Street North at Davis Street, Simcoe in the amount of $300,000; AND THAT staff be directed to report back to Council once more information becomes available from the Local Services Authority with regards to Automated Speed Enforcement.

THAT Staff Report OPS 22-035 Draft Forest Conservation Bylaw be

THAT Staff Report OPS-22-46 Delhi BIA Pavilion Project - Budget Amendment be received as information; AND THAT the 2022 capital plan be amended to include the Delhi BIA Pavilion Project in the amount of $60,000 to be fully funded by contributions the Delhi BIA; AND THAT the 2023 Levy Operating budget include annual operating costs for the Pavilion in the amount of $2,750 ($750 annual maintenance, $2,000 replacement reserve contributions) AND THAT Norfolk County does not bear any installation costs for this project; AND FURTHER THAT Operations staff be directed to enter into a MOU agreement with the Delhi BIA to outline responsibilities for design specifications, tendering/procurement, project oversight and risk mitigation during the construction project.

THAT the discussion regarding the Traffic Services Project Manager Position be received as information.

THAT the discussion regarding Waterford Arena sound matter be received as information.

THAT Staff Report CS-22-161 2021 Audited Financial Statements and Year End Performance Measures be received as information; AND THAT the 2021 Consolidated Financial Statements for Norfolk County be received; AND THAT the surpluses for Levy, Library, Water and Wastewater be transferred to the appropriate reserves as outlined in this report; AND THAT the targets for the uncommitted balance of the Contingency Reserve be set at: a minimum of 1 month of gross levy related expenditures, and a maximum of 2 months of gross levy related expenditures, based on prior year expenditures; AND THAT the targets for the uncommitted balance of the Water Capital Replacement and Wastewater Capital Replacement Reserve Funds be set at: a minimum of 1 month of gross rate related expenditures, and a maximum of 2 months of gross rate related expenditures, based on prior year expenditures; AND THAT should the Contingency Reserve, Water Capital Replacement and Wastewater Capital Replacement Reserve Funds balances not meet the minimum target, that: 1. Operating surplus funds be solely directed to these reserves until the minimum level is met; 2. No further commitments be approved to be funded from these reserves, until the minimum level is reached, and; 3. Recommendations on reserve contributions increases be brought forward during the annual budget process to restore the minimum level; AND THAT when the comprehensive review for reserve and reserve funds is completed, that these targets be incorporated

THAT Staff Report CAO-22-056 Flag Protocol Policy Amendment be received for information; AND THAT the updated Flag Protocol Policy, included as Attachment 2 to this report, be approved; AND FURTHER THAT Council direct staff to include a Community Flag Pole and associated landscaping work at the Norfolk County Administration Building in the Proposed 2023 Capital Budget as outlined in this report, for consideration during budget deliberations.

THAT Staff Report CAO-22-113 Single Source Standardization - Firefighter Bunker Gear, be received as information; AND THAT Council permit a single source standardization of the Globe Bunker Gear Equipment for a non-exclusive five (5) year term; AND FURTHER THAT Council approves Safedesign Apparel Ltd. as the single source supplier of bunker gear pursuant to section 4.8.4 of Policy CS-02: Purchasing Policy.

THAT the agenda be amended to add:  Agenda Item 8.6.3. Discussion Re: Federal Holiday Update

WHEREAS the Federal Government has announced September 19, 2022, a Federal Holiday and a day of mourning in recognition of the passing of Queen Elizabeth II; THAT the Federal Holiday on September 19, 2022 be approved as a recognized public holiday for all Norfolk County employees.

THAT Committee enter closed session at 4:59 p.m. pursuant to Section 239(2)(e)(f) and (k) of the Municipal Act, 2001 as amended as the subject matter pertains to a position, plan, procedure, criteria or instruction to be applied to any negotiations

THAT Committee reconvene in open session at 6:53 p.m.

THAT Staff Report CS 22-C11, Confidential Report - Proposed Land License Agreement - Ward 7, be received as information; AND THAT staff be directed to negotiate a Land License Agreement within the parameters as discussed in Closed Session.

THAT Staff Report CD 22-C14, Confidential Report - Development Charges Exemptions - Legal Advice, be received as information; AND THAT staff be directed to proceed as outlined in Closed Session.

THAT the meeting be adjourned at 6:55 p.m.