Taken from the roll call in the town’s own minutes. The minutes record who was not there and almost never why.
What was decided (15 motions)
15 carried, 0 recorded otherwise. Every motion below is printed as the minutes print it.
THAT the agenda be approved as presented.
Moved by Councillor Tom Masschaele, seconded by Sue Defreyne
Carried
THAT the NCPL Board adopts the Minutes of the June 23, 2025 Board meeting as presented.
Moved by Councillor K. Huffman, seconded by Lisa Marr
Carried
THAT NCPL 2024 Audited Financial Statements Report #25-08-01 be received for information; AND THAT the NCPL Board requests that the annual Audited Financial Statement be shared for information with the library CEO and Board in the month prior to the County Finance presentation to the City Council to provide the Board with time to review and ask questions.
Moved by Sue Defreyne, seconded by Councillor Tom Masschaele
Carried
THAT NCPL Library Reserve Account 2024 NCPL Operating Surplus Report #25-06-02 be received for information; AND THAT the NCPL Board approves that the 2024 operating surplus of $84,370 be transferred to the County Library Reserve Account as per the Library Reserve Account Policy #GOV-11.
Moved by Alida Grohs, seconded by Paula Duarte
Carried
THAT NCPL 2026 Donation Reserve Use Report #25-08-03 be received for information; AND THAT the NCPL Board approves the use of up to $80,000 from the Library’s Donation Reserve to address unplanned needs for resources, furnishings, and accessories arising in 2026 that were not identified during budget deliberations; AND THAT while this request seeks to make the funds available, any expenditures from the $80,000 will require Library Board approval prior to commitment.
Moved by Councillor K. Huffman, seconded by Councillor Tom Masschaele
Carried
THAT NCPL 10-Year 2026-2035 Capital Budget Estimate Report #25-08-04 be received for information.
Moved by Sue Defreyne, seconded by Lisa Marr
Carried
THAT NCPL 2026 Preliminary Operating Levy Budget Estimate Report #25-08-05 be received for information. AND THAT the NCPL Board approves the 2026 Preliminary Operating Levy Budget Estimate as presented.
Moved by Lisa Marr, seconded by Councillor K. Huffman
Carried
THAT NCPL Safety and Security Year over Year May 2025 report #25-08-06 be received for information.
Moved by Alida Grohs, seconded by Sue Defreyne
Carried
THAT NCPL Operations Monitoring - Month of June 2025 Report #25-08-07 be received for information; AND THAT the Library Board approves Report #25-08-07 as presented.
Moved by Sue Defreyne, seconded by Lisa Marr
Carried
THAT NCPL Operations Monitoring - Month of July 2025 Report #25-08-08 be received for information; AND THAT the Library Board approves Report #25-08-08 as presented.
Moved by Councillor Tom Masschaele, seconded by Lisa Marr
Carried
THAT the following Board Trustee be appointed to the following Board Committees: Policy Development and Review: Paula Duarte Strategic Planning: Alida Grohs
Moved by Sue Defreyne, seconded by Councillor Tom Masschaele
Carried
THAT By-law 2025-07LIB being a By-law to confirm the proceedings of the Norfolk County Library Board at this Regular Board Meeting held on the 27th day of August 2025 be approved.
Moved by Lisa Marr, seconded by Councillor K. Huffman
Carried
THAT the meeting adjourn at 6:18 p.m.
Moved by Sue Defreyne, seconded by Councillor K. Huffman
Carried
THAT NCPL 2026 Preliminary Operating Levy Budget Estimate Report #25-08-05 be received for information.
Moved by Lisa Marr, seconded by Councillor K. Huffman
Carried
THAT the meeting adjourns at 6:18 p.m.
Moved by Sue Defreyne, seconded by Councillor K. Huffman