Council-in-Committee

That the agenda be amended to include the following:  Deputation from Doug Johnson Re: Turkey Point Pickleball Courts  Deputation from Rosemary Jamison Re: Turkey Point Pickleball Courts. Having achieved a 2/3 vote that was

That the agenda be approved as amended.

That consent items 4.1 through 4.4 be received as information. 4.1 Information Memo - 2024 Annual Accessibility Status Report - CS-25-027 Sam McFarlane, Manager of Accessibility, responded to questions from committee. 4.2 2024 Development Charge Reserve Fund Annual Treasurer’s Statement, CS-25-038 4.3 2024 Parkland Reserve Fund Status - CS-25-048 4.4 Council Members Participation - Annual Conferences - CAO-25-012

That the deputation be received as information.

That the presentation be received as information.

That Staff Report OPS-25-008 Cemeteries Master Plan be received as information. That the draft Cemeteries Master Plan be received as information.

To receive the presentation as information.

That the report entitled Enbridge Gas Franchise Agreement Renewal dated April 8th ,2025 and numbered CAO-25-042 be received as information. And That Council approve the form of franchise agreement and draft by-law attached to this report and authorize the submission thereof to the Ontario Energy Board for approval pursuant to the provisions of Section 9 of the Municipal Franchises Act. And That Council requests that the Ontario Energy Board make an Order declaring and directing that the assent of the municipal electors to the attached draft by-law and franchise agreement pertaining to the Corporation of Norfolk County is not necessary pursuant to the provisions of Section 9(4) of the Municipal Franchises Act. And staff are authorized and directed to do all things necessary to give effect to the foregoing resolutions.

That communication items be received as information.  7.1 LPRCA 2024 Financial Statements and Annual Report  7.2 Email from Penny Brown  7.3 Email from Turkstra Lumber

That Report CAO-25-039, Community Led Initiatives – Turkey Point Pickleball Courts, be received for information; and That Council select Option 1, and direct staff to proceed accordingly. Option 1: Support That the report regarding the Community Led Initiatives Application for Turkey Point Pickleball Courts be received as information, and That Council approves the Turkey Point Pickleball Committee’s proposal for two dedicated pickleball courts in Turkey Point Park in principle, pending the following:  Long Point Region Conservation Authority permit approval;  Norfolk County’s review and approval of all project plans and specifications;  The completion of all capital fundraising and transfer of all capital project funds to Norfolk County prior to construction;  The execution of a contract between Norfolk County and the project’s General Contractor, pending Council’s approval to single source the vendor;  The execution of an agreement with Norfolk Community Foundation to provide a transfer payment prior to construction commencing; That the Approved Capital Budget for Project 7332613 Turkey Point Pickleball Court be amended (increased) by $57,000 to a total allocation of $177,000 funded by the New/Incremental Capital Reserve (up to $120,000 for Norfolk County's portion) and external recoveries ($57,000); That Council authorize the Mayor and Clerk to enter into an agreement with Norfolk Community Foundation to manage fundraising for the Turkey Point Pickleball project Courts

That Staff Report EIS-25-011 be received as information; and That the General Manager, Environmental and Infrastructure Services be authorized to execute a contract with TRY Recycling and Generate Resource Recovery LP for Tender EIS-ES-25-01 Processing of Leaf & Yard Waste and/or Green Bin Material in the amounts of $28.89 per tonne and $78.00 per tonne, respectively; and That Council permit a single source supply as outlined in Norfolk County Purchasing Policy CS-02, section 4.8.4 for transfer, haulage, and disposal of garbage from Walker Environmental Group Inc for a three (3) year term from October 31, 2030 – September 28, 2033, following the same terms and conditions of the original Contract; and Further that the General Manager, Environmental and Infrastructure Services be authorized to execute an agreement with Walker Environmental Group Inc for transfer, haulage, and disposal of garbage.

That Staff Report “OPS 25-0132 Security Updates at Talbot Gardens” be received as information; And That Council hire a security guard through blanket order “BO- 62 Security Guard Services for Talbot Garden for the 2025/2026 arena season; And That the security guard’s hours of service be 36 hours a week for 28 weeks from mid-September 2025 to the end of March 2026; And That the September to December portion of the 2025-26 season security services request totaling $18,900 be funded from the Council Initiative Reserve, consistent with the original request; And That the Proposed 2026 Levy Operating Budget include an allocation of $16,100 for the January to March 2026 portion of the 2025-26 season security services request; And That staff report back to Council in Fall 2025 to allow Council to make a determination whether to continue with security services at the Talbot Gardens facility for the 2026-27 season to allow staff to budget accordingly in 2026. And that staff monitor and report back with consultation with service groups for the 2026-2027 season

That staff engage with public and service clubs to support the initiative (security at Talbot Gardens) and report back to council all the items that have been discussed today for consideration, including user fees and staff report back as soon as possible, or at budget at the latest.

That Staff Report OPS-25-013 Pilot Project for Security Guards at County Administration Buildings and Grounds be received as information.

That Staff Report CS 25-042, Summary of Bid Awards for the period ending March 18, 2025, be received as information; And that the Director, Engineering be authorized to execute a contract with Robert M Simon Construction Ltd for Tender EIS- ENG-25-52 13th Street Culvert Rehabilitation in the amount of $409,050.80 (excluding HST); And that the Emergency Purchase for Empipe Infrastructure Group in the amount of $37,969.02 be received as information; And that the Director, Roads, be authorized to execute a contract with Nanticoke Industrial Ltd. for Tender OPS-RDS-25-33 Catch Basin Cleaning 2025-2026 in the amount of $352,500.00 (excluding HST).

That Report CS-25-040 be received as information; and That Council support targeting the utilization of the annual allocation of the Ontario Community Infrastructure Fund’s to asset types in proportion to their respective Current Replacement Value of the funding formula, taking effect in the Proposed 2026-2035 Capital Plans; and Further that Council support the utilization of the annual Canada Community-Building Fund’s allocation towards all components (now including water and wastewater) of the Infrastructure Reconstruction Programs, taking effect in the Proposed 2026-2035 Capital Plans.

THAT Report CS-25-039, 2025 Property Tax Policy, be received as information; and THAT the 2025 Tax Ratios be set at: Residential 1.000000 Multi-Residential 1.692900 New-Multi-Residential 1.000000 Commercial 1.692900 Industrial 1.692900 Aggregate Extraction1.377524 Pipeline1.489400 Farmland 0.230000 Managed Forest 0.250000; and THAT Norfolk County adopts both of the optional subclasses for small-scale on farm business for commercial and industrial subclasses; and THAT the municipal tax rate reduction be set at 75% for the prescribed tax subclasses for small-scale on-farm business in 2025; and THAT the 2025 commercial and industrial vacant and excess land subclass reduction be reduced to 16.5% as per CS-24-003; and THAT the 2025 Final Tax Levy be due and payable in two installments, on August 29, 2025 and October 31, 2025; THAT on the first day of default a penalty of 1.25% shall be added and further interest of 1.25% shall be added on the first day of each calendar month thereafter in which default continues; and THAT the 2025 tax rates resulting from the above tax policy decisions form a schedule to the 2025 Property Tax Policy By-Law; and FURTHER THAT a 2025 Tax Policy By-Law be passed to give effect to the above.

That staff prepare a report that shows the breaks down of what percentage of farms is food production and what is not food production.

That report HSS-25-005 Homelessness Prevention Program (HPP) Review be received as information.

That the following Community Grant Selection Committee recommendations for the 2025 Norfolk Community Grants be approved:  Haldimand-Norfolk REACH (Child Nutrition Network) -$7200  Child and Family Services of Grand Erie Foundation -$4000  Strong Start Charitable Organization -$5000  South Coast Community for Caring -$3200  Young Caregivers Association -$2000  Front Door Ministry -$ 3100  CCSYR (Catholic Community Services of York Region- Simcoe Location) -$2000 and That Council directs staff to discontinue the Community Grant Program, considering the substantial resources and time required for its administration.

That Staff Report CD-25-050 Re: be received for information; and That Council approve the proposed TOD sign Images 4,1,2,5 as presented therein.

That staff report CAO-25-047 be received; and That Council select Option A: No changes to the current procedures.

That staff reallocate up to $34,000 be added to the Community Improvement Plan for reimbursement of fees for community groups; and that staff bring back a report that outlines the process.

That staff report CAO-25-017 be

To direct staff to bring updates to procedural bylaw to council for review.

That Council-in-Committee meeting proceeds past 8:00p.m

That committee enter closed session at 7:50 p.m. to discuss items pursuant to Section 239 (2) (c) (d) of the Municipal Act, 2001 as amended as the subject matter pertains: (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (d) labour relations or employee negotiations;

That committee reconvene in open session at 8:27 p.m.

That the staff reports be received as information and staff were provided with direction on both matters. 13. 1 Potential Property Acquisition - Ward 2 13.2 Potential Property Acquisition - Ward 7

That committee received as information and provided staff with direction to prepare the necessary bylaws for the next council meeting. 13.3 Interest Arbitration

That the report be received as information. 13.4 Update Amendment to Agreement of Purchase and Sale - Ward 6

That the committee meeting be adjourned at 8:28 p.m.