Council-in-Committee

THAT the agenda be approved with the following amendments:  Amend Attachment 1 of Agenda Item 4.5. Advisory Committee Update, CAO- 22-085  Move Agenda Item 4.2. Summary of Bid Awards for the Period Ending May 24 2022, CS-22-099 from Consent to Staff Reports  Withdraw Agenda Item 5.3. Lori Burroughs Re: Tim Horton’s Drive Through in Port Dover  Add Deputation Agenda Item 5.4. Kimberly Earls Re: SCOR Regional Shortline Rail Project  Withdraw Agenda Item 10.1. Councillor Martin Re: Green Bin Program

THAT the following motions be approved on consent: 4.1 Seasonal Patio Program Pandemic Recovery Extension for 2022, CD- 22-056 THAT Staff Report CD-22-056 respecting the be received as information; AND THAT Council exempt new seasonal patio applications received in 2022 from public notification requirements outlined in policy PD-21; AND THAT due to the pandemic-related challenges that remain in 2022, Council permit the price per square metre per day rental rate for 2022 to remain at $0.06 per square meter, and the one-time application fee to remain at $214; AND FURTHER THAT in support of economic recovery within the sit- down food & beverage retail industry, that the patio price per square metre per day rental rate and the one-time application fee be offset in 2022 through funding available via the Economic Recovery Plan. 4.2 Accessibility Advisory Committee Members Term Extension, CS-22- 109 THAT Staff Report CS-22-109, Accessibility Advisory Committee Members Term Extension be received as information; AND THAT Council approve a term extension to the current members of the Norfolk County Accessibility Advisory Committee until December 31, 2022. 4.3 Execution of Documents by Electronic Signature By-law, CAO-22-066 THAT Report CAO 22-066 Execution of Documents by Electronic Signature By- law be received for information; AND THAT staff bring forward the draft by-law related to the Execution of Documents by Electronic Signature By-law, as outlined in Attachment 1 to this report,

THAT the deputation provided by Lisa Livingston regarding flooding damage be received as information.

THAT staff be directed to bring a report back to Council related to flooding mitigation options at Long Point to address resident concerns related to flooding and further that staff be directed to coordinate efforts with the Long Point Region Conservation Authority.

THAT the deputation provided by Derek Richmond regarding delivering community power be received as information.

THAT staff be directed to investigate Canada Post’s “Delivering Community Power program” and bring back a report to Committee to provide further information.

THAT the deputation provided by Derek Stonier regarding Splashtown Dover be received as information.

THAT staff be directed to review the proposal by Derek Stonier in relation to implementing the Splashtown Dover program in Port Dover, and bring a report back to Committee in Q3 or Q4 to provide further information in relation, but not limited to, impacts, liability, infrastructure requirements, and community interest.

THAT the deputation provided by Kimberly Earls regarding the South Central Ontario Region (SCOR) Regional Shortline Rail Project.

THAT staff be directed to bring a report back to the June 21, 2022 Council meeting to provide further information in relation to the Regional Shortline Rail project including financial considerations; AND THAT staff be directed to draft a Letter of Support for SCOR, stating the benefits of the Regional Shortline Rail project to the region and Norfolk County; AND THAT the Letter of Support be considered by Council at the June 21, 2022 Council meeting.

THAT the deputation provided by Stephanie Wilson regarding Sunninghill Drive be received as information.

THAT the presentation provided by Gerry Goodard regarding Sunninghill Drive be received as information.

THAT the presentation provided by Lena Witzel regarding Sunninghill Drive be received as information.

THAT the following communication items be received as information: 7.1 Long Point Region Conservation Authority Board of Directors Meeting Minutes - May 4, 2022 7.2 Information Memo - Special Event 2022-08 - Port Dover Canada Day Celebration - Temporary Road Closure 7.3 Information Memo - Special Event 2022-09 - Delhi BIA Strawberry Fest and Car Show - Temp Road Closure 7.4 Information Memo - Special Event 2022-17 - Simcoe Heritage Friendship Festival - Temp Road Closure and Parking By-Law 7.5 Information Memo - Special Event 2022-20 – LCW Time Trial Provincial Championships – Temporary Road Closure 7.6 Information Memo - Special Event 2022-22 - Port Dover Summer Festival - Temporary Road Closure 7.7 Information Memo - Credit Rating Update for Canadian Municipalities 7.8 Information Memo - Property Sale Update - Rawlings 7.9 Information Memo - Seasonal Parking Pilot Project Update - Set Fines Approved

THAT Council receive staff report HSS-22-019 as information; AND THAT Council accept the Canada-Wide Early Learning and Child Care (CWELCC) Agreement funding from the Ministry of Education, in the amount of $2,515,907; AND FURTHER THAT the Approved 2022 Levy Supported Operating Budget be amended to include 1.0 permanent FTE and $2,516,000 for the CWELCC system, as outlined in the report.

THAT Committee amend the agenda to consider Agenda Item 8.3.1 Sunninghill Drive Sidewalk voting results, EIS-22-020 immediately following the Deputations.

THAT Report EIS 22-020 Sunninghill Drive – Sidewalk Voting Results be received as information; AND THAT the proposed installation of a new sidewalk on Sunninghill Drive as part of the 2022 reconstruction project be cancelled.

THAT staff be directed to review and bring back to Committee Policy EIS-12 Sidewalk installation Policy for further consideration.

THAT Staff Report EIS-22-033, Regional Road 21 and Garnham North Drains Engineer Transition Report, be received as information; AND THAT Council accept the transition letter for the Regional Road 21 Drain from Dietrich Engineering Limited under Section 8 (2) of the Drainage Act and appoint Stephen Brickman, P. Eng of Headway Engineering Professional Corporation to address the Petitions received related to this project. AND THAT Council accept the transition letter for the Garnham North Drain from Dietrich Engineering Limited under Section 8 (2) of the Drainage Act and appoint Brandon Widner, P.Eng of Spriet Associates Limited to address the Request for Improvement received related to this project.

THAT Report CS 22-061 2022 Debt Issuance be received as information; AND THAT Council authorize staff to proceed with the submission of an application to Infrastructure Ontario for long term financing for capital projects with a 20-year amortization period, as outlined in Table 1 of this report; AND THAT staff prepare the required Borrowing By-Law to authorize the submission of an application to Infrastructure Ontario for financing capital projects, to be presented to Council; AND FURTHER THAT the Mayor, Clerk and Treasurer be authorized to execute the documents required by Infrastructure Ontario to proceed with the proposed debenture issue.

THAT Staff Report CS-22-099, Summary of Bid Awards for the period ending May 24th, 2022, be received as information AND THAT the Director, Engineering be authorized to execute a contract with Robert M Simon Construction Ltd. for Request for Tender EIS-ENG-22-37 Factory Alley Storm Sewer in the amount of $158,329.64 (excluding HST); AND THAT the Approved 2022 Capital Budget for Factory Alley Storm Sewer be amended from $100,000 to $172,000 (including net HST) to accommodate the increase of $72,000 related to Request for Tender EIS-ENG-22-37 Factory Alley Storm Sewer, with funding to be provided from the Roadway Construction Reserve; AND THAT the General Manager, Environmental and Infrastructure Services be authorized to execute a contract with AVERTEX Utility Solutions Inc. for Request for Tender EIS-ENG-22-41 Simcoe Siphon Directional Drill and Appurtenances in the amount of $1,881,027.10 (excluding HST); AND THAT the funding required to complete Request for Tender EIS-ENG-22-41 Simcoe Siphon Directional Drill and Appurtenances in the amount of $1,914,000 (rounded, incl. Net HST) be provided from the issuance of debentures for a period of time not to exceed 20 years. A Certificate of Treasurer – CT 22-01 as required under Regulations in the Municipal Act has been provided under Attachment B; AND THAT the Director, Engineering be authorized to execute a contract with Neil Montague Construction Limited for Request for Tender EIS-ENG-22-38 2022 Stormwater Management Facility Rem

THAT Report CS 22-106 – Development Charges Policy Review be received as information; AND FURTHER THAT staff be directed to engage the broader development community to solicit feedback regarding the Development Charges study and relating policy items included as part of Appendix 1 in order to better inform the final recommendations of the Development Charge Background Study and By-law.

THAT Report CS-22-118 2022 Council Grant Requests be received as information; AND THAT Norfolk County Council approve grant allocations in the total amount of $44,000 for the 2022 application program as outlined within Attachment A; AND FURTHER THAT the 2022 Levy Supported Operating Budget be amended to include and additional $22,500 in grant disbursements, with funding to be provided from Safe Restart COVID-19 funding.

THAT Staff Report re: Lame Duck Council be received for information; THAT By-law 2020-21 to Appoint and Delegate Authority to the position of Chief Administrative Officer for the duration of the 2020 municipally declared emergency be rescinded; AND THAT Council approves the Lame Duck Delegation By-law, as set out in Option 2, to delegate authority to the Chief Administrative Officer if Norfolk County Council becomes a Lame Duck Council, as per Section 275 of the Municipal Act.

THAT Report CAO 22-080 “Mayor and Councillor Remuneration Effective January 1, 2023” be received as information; AND THAT effective January 1, 2023 and January 1 st of each year thereafter, the remuneration for the Mayor and Councillors of Norfolk County be adjusted by the same economic increase percentage provided to Non Union staff; AND FURTHER, THAT the necessary by-law authorizing the Mayor and Clerk to implement the recommendations contained in this report be presented to Norfolk County Council for adoption.

THAT Staff Report C.A.O. 22-086 regarding strategic priorities for the balance of this term of Council be received as information; AND THAT staff be directed to report back to Council with updates on the progress of accomplishing the identified priorities; AND THAT the Approved 2022 Capital Budget be amended to include $300,000 for the Facility / Portfolio Re-evaluation Project, and that $225,000 in funding be supported by the reallocation of funds from previously approved capital projects as outlined in the report, and $75,000 be provided by the General Government Development Charges Reserve Fund; AND THAT the Approved 2022 Capital Budget be amended to include $250,000 for the Our Norfolk Initiative, and that funding be provided by 2021 surplus funds.

THAT Council waive by two-thirds majority vote the notification requirements of By-law 2017-83 Procedural By-law to allow Councillor Vandendriessche to bring forward the Notice of Motion at the June 21, 2022 Council meeting.

THAT Committee enter closed session at 8:15 p.m. pursuant to Section 239(2)(k)(c)(f) of the Municipal Act, 2001 as amended as the subject matter pertains to position, plan, procedure, criteria or instruction to be applied to any negotiations

THAT Committee reconvene in open session at 9:22 p.m.

THAT Confidential Report CS 22-C06 Proposed Lease Agreement – Ward 1, be received as information; AND THAT staff be directed to enter into a Lease Agreement with Signum Wireless Towers Inc., for a term of ten (10) years, commencing on the Construction Commencement Date; AND THAT the Mayor and Clerk be authorized to sign the Lease Agreement.

THAT Confidential Report CS 22-C07 Proposed Lease Extension – Ward 5, be received as information; AND THAT staff be directed to enter into a Lease Extension Agreement with Joan Van Groningen for a term of one (1) year, from July 1, 2022 to June 30, 2023, with the option to extend for one (1) further additional year, if necessary, at the same rental rate and payment of the current year’s property taxes as the Lease Agreement; AND THAT the Mayor and Clerk be authorized to sign the Lease Extension Agreement.

THAT the meeting be adjourned at 9:26 p.m.