Council-in-Committee

That Council-in-Committee enter into closed session at 1:03 p.m.

That Council-in-Committee reconvene in open session at 2:44 p.m.

That Consent items 4.1 and 4.2 be approved as presented.

That Staff Report OPS-24-001 Bid Award – Tender for Arena Dressing Room Expansion Project be received as information; and That the Chief Administrative Officer be authorized to execute a contract with GEN-PRO / 1320376 Ontario Ltd. for Request for Tender OPS-FAC- 23-25 Arena Dressing Room Expansion at Four (4) Norfolk County Arenas in the amount of $7,005,000.00 (excluding HST); and Further that the funding required to complete Request for Tender OPS- FAC-23-25 Arena Dressing Room Expansion at Four (4) Norfolk County Arenas be provided from the issuance of debentures at a cost no more than $5,861,000 for a period of time not to exceed 20 years. A Certificate of Treasurer – CT 24-02 as required under Regulations in the Municipal Act has been provided under Attachment ‘A’

That the deputation from Les Anderson regarding the Garbage Collection Grant be received as information.

That staff be directed to report back to provide the background information regarding the establishment of the grant to the BIA for garbage collection and with staff recommendations to resolve the issues of illegal dumping of garbage in the downtown Simcoe area.

That the deputation from Sarah Emons regarding the Long Point Biosphere Region be received as information.

That the Corporation of Norfolk County hereby supports the Long Point Littoral Cell Working Group, and that staff be directed to provide a letter of support for their funding application to Environment & Climate Change Canada.

That Council receive OPS-24-002 Oakwood Cemetery Columbarium Procurement Standardization as information; and That Council permit a single source Standardization of the Columbarium units for a ten (10) year term; and Further that Council approves Nelson Granite Limited as the single source supplier of Columbarium units to section 4.8.4 of Policy CS- 02: Purchasing Policy.

That Staff Report CS 24-015, Summary of Bid Awards for the period ending December 19, 2023, be received as information; and That the General Manager, Environmental and Infrastructure Services be authorized to execute a contract with Urbanlink Civil Ltd. for Request for Tender EIS-ENG-24-50 Young's Creek Bridge Rehabilitation in the amount of $2,009,500.00 (excluding HST); and Further that the funding required to complete Request for Tender EIS-ENG-24-50 Young's Creek Bridge Rehabilitation be provided from the issuance of debentures at a cost no more than $2,063,000 for a period of time not to exceed 20 years. A Certificate of Treasurer – CT 24-01 as required under Regulations in the Municipal Act has been provided under Attachment ‘B’.; and That the Non-Compliant Purchase for Emergency Lighting for Two (2) Fire Vehicles in the amount of $34,523.76 be received as information; and Further that the Approved Capital Budget associated with the purchase of Emergency Lighting for Two (2) Fire Vehicles be amended from $120,000 to $137,000 (rounded, incl. net HST) to accommodate the required increase of $17,000 with funding to be provided from the Fleet Reserve; and That the Emergency Purchase for Culvert Replacement/Restoration 800 Norfolk St. N., Simcoe in the amount of $58,816.98 be received as information.

That the proposed amendments to the existing Commercial/Industrial Vacant/Excess Land Subclass property tax rate discount programs be approved in accordance with the following:  2025: be reduced from the current rate of 33% in 2024, to 16.5%;  2026 and onwards: reduced from 16.5% in 2025, to 0%; That the Province of Ontario be requested to adopt regulations and make any other legislative amendments required to adjust Norfolk County’s Vacant/Excess Land subclass program as per Report CS- 24-003; Further that the Tax Collector/Manager, Revenue Services be directed to submit report CS-24-003 to the Ontario Minster of Finance, along with any other supporting documentation as required by the Ministry to enact the requested program changes.

That Council-in-Committee enter into closed session at 4:19 p.m.

That Council-in-Committee resume in open session at 5:40 p.m.

That the Verbal Update on Negotiations – Ward 6 be received as information.

That the Negotiated Settlement Between Norfolk County and IAMAW Local 103 for the Term 2023 to 2026 be received as information; and That staff be directed to bring forward a by-law for Council’s consideration authorizing the mayor and clerk to sign the collective agreement on behalf of the Corporation of Norfolk County.

That the Simcoe BIA resignations of Joe Botscheller and Cam Carter be received; and That the Mayor shall provide a letter of appreciation and recognition to both members on behalf of Norfolk County.

That Council received the verbal update respecting negotiations for information; and That staff proceed as directed.

That Council-in-Committee hereby adjourn at 5:43 p.m.