Council-in-Committee

That the agenda be amended to include the following:  Add deputation from Harrish Rajput Re: 45 Peel Street  Add deputation from Paul Vehof Re: Re: item 9.3.5 - Repeal of By-law 81- 26, 45 Peel Street Simcoe  Add deputation from Karen Scott Booth Re: Re: 9.3.5 Repeal of By-Law 81-26, 45 Peel Street, Simcoe, CDS-26-109  Add deputation from Brian Gibson Re: 9.2.1 Curbside Waste Collection Program – Service Considerations for Condominiums, Seasonal Areas, Private Roads, and Garbage Container Disposal, PW- 26-039  Move staff report Curbside Waste Collection Program – Service Considerations for Condominiums, Seasonal Areas, Private Roads, and Garbage Container Disposal, PW- 26-039 to follow the deputation related to the matter. Having achieved a 2/3 majority, that motion was

That item 9.3.5 Repeal of By-Law 81-26, 45 Peel Street, Simcoe, CDS-26-109 be moved to follow the deputations on the same matter. Having achieved a 2/3 majority, that motion was

That the agenda be approved as amended.

That Consent 4.1 through 4.7 and 4.9 through 4.12 be received as information and that the staff recommendations contained in the reports be approved.

That the Culture Master plan be forwarded to budget as a NBI with a business plan for Council consideration during the 2027 Budget Process

That Report CDS-26-099 Cultural Master Plans be received as information.

That the communication items 5.1 through 5.6 be received as information:  Letter from Western Ontario Wardens Caucus  Letter from Minister Robert J. Flack  Letter from Minister of the Environment, Conservation and Parks  Joint Statement from Long Point Region Conservation Authority  Joint Statement from Grand River Conservation Authority  Letter from Grand River Conservation Authority

That the presentation be received as information.

That Report CS-26-102 RE:2025 Audited Financial Statements and Year End Performance Measures be received as information; and That the 2025 Consolidated Financial Statements for Norfolk County be received.

That the Information Memo regarding December 31, 2025, Investment Update be received as information.

That staff report CDS-26-140 Adoption of an Administrative Monetary Penalty System (AMPS) be received as information; and That Council enact the draft Administrative Monetary Penalties bylaw, as attached to staff report CDS-26-140; and That Council enact the draft Establishing the Position of Hearings Officers by-law, as attached to staff report CDS-26-140; and That Council enact five new Council Policies, as required by legislation, addressing the governance of an Administrative Monetary Penalty System, as attached to staff report CDS-26-140; and That Council authorizes staff to contract with an external provider, or providers, to establish an efficient and cost-effective process for managing AMPS Screening Officer and Hearing Officer duties; and That Council defer the enactment date of the new AMPS by-law to a date to be formalized in the first half of 2027, to provide staff time to facilitate the required data tracking, printed materials, public communication and contracts for Screening and Hearing officers.

That the Information Memo regarding Fire Department Apparatus Replacement Schedule be received as information.

That report PW-26-029 Simcoe Wastewater Treatment Plant (WWTP) – Capital Status and Next Steps be received; and That Council direct staff to proceed to next capital delivery and procurement steps with the technology solutions and the access road as outlined in the completed Class Environmental Assessment addendum and Public Consultation process; and That Council direct staff to execute a new services agreement (CCDC 31) with the current consultant to provide professional services as the Owner’s Engineer (Advisor) for the Simcoe WWTP Phase 1 and 2 Upgrades projects delivery; and Further that staff report back with the outcome of each key delivery phase.

That staff report PW-26-036 Mills-South Norwich Drain – Engineer Authorization be received as information; and That Council authorize Headway Engineering to prepare reassessment report(s) under the Drainage Act Section 76 for the Defraga Drain, D. Kovacs Drain, Cowan Drain and Tisdale Drain; and Further that Council authorize Headway Engineering to expand the scope of work under the Drainage Act Section 78 to address the entire length of the Mills-South Norwich Drain.

That staff report PW-26-038 Dewitte Drain – Referral Back to Engineer be received as information; and Further that Council refer the Dewitte Drain report back to R. Dobbin Engineering Inc. for reconsideration under the Drainage Act, Section 57.

That Report CDS-26-095, Request to Declare Surplus and Convey Lands being part Hastings Drive, Long Point, designated as Parts 2 & 3 on Plan 37R-7742; be received as information; That Part 2 on Plan 37R-7742 be declared surplus to municipal needs and approved for conveyance to the adjoining property owners at the appraised valuation; That Part 3 on Plan 37R-7742, closed by By-Law 1681-98, be conveyed to the adjoining property owners at the appraised valuation; That the adjoining property owners be responsible for all costs associated with the conveyance of Parts 2 & 3 on Plan 37R-7742; and, And that the net proceeds from the sale of Parts 2 & 3 on Plan 37R- 7742 to the adjoining owners be recorded as revenue in the current year’s operating budget, with the net proceeds to be transferred to the Land Reserve.

That the Information Memo regarding lot creation in prime agricultural areas be received as information.

That Staff Report CDS-26-111 Annual Energy Report and Energy Conservation and Demand Management Plan Updates, be received as information; and That in support of the implementation of the 2024-2029 Norfolk County Energy Conservation and Demand Management Plan, Council approve Norfolk County’s participation in the Partners for Climate Protection Program; and Further That the Mayor and Clerk be authorized to execute the FCM-ICLEI Partners for Climate Protection Program ‘Joining Resolution.’

That Council receive Report Annalise Carr Aquatic Centre Inlet and Pool Deck Replacement Project Budget Amendment as information; and That Project 7332528 Pool Deck & Inlet Return Repairs – ACAC be amended (increased) by $140,000 to a total allocation of $1,346,000 with funding to be provided by the General Capital Replacement Reserve.

That staff be directed to follow the proscribed procedure as required under Section 32(2) of the Ontario Heritage Act (OHA) 1990 to cause notice of the application in accordance with subsection 32(3).

That Staff Report CS 26-104, Summary of Bid Awards for the period ending June 23, 2026, be received as information; and That the Director, Fleet and Facilities, be authorized to execute a contract with Adeli Construction Management Inc. for IRFQ CDS- FFS-26-03 Washroom Renovation in Three (3) Norfolk County Facilities in the amount of $318,652.00 (excluding HST); and Further That the Approved Construction Budget for Accessible Washrooms - Delhi project be amended (increased) by $45,100 to a total budget of $324,400 (rounded, incl. net HST), with funding to be provided from the Facilities Reserve.

That Report CS-26-110 Water and Wastewater Billing Program Update be received as information; and That proposed amendments to Policy GP-47 Water and Wastewater Collection Policy as outlined be approved; and Further that Council authorizes a single source supply as outlined in Norfolk County Purchasing Policy GP-028 for a two month extension of water/wastewater billing collection of accounts receivable with the current vendor of record, ERTH Solutions, for the period of February 1, 2027 to March 31, 2027 to be funded from projected surplus in project 5832553 Water/Wastewater Billing Implementation. And further that the Treasurer, Director of Finance be authorized to enter into an agreement with ERTH Solutions for a two-month extension of collection activities from February 1, 2027, to March 31, 2027.

That council-in-committee enter Closed Session at 1:39 p.m. to discuss 8.2 pursuant to Section 239 (2) (c) of the Municipal Act, 2001 as amended as the subject matter pertains: (c) a proposed or pending acquisition or disposition of land by the municipality or local board;

That Council-in-Committee reconvene in open session at 2:00pm

That Closed Session report CAO 26-026 Facilities Master Plan - Port Dover Public Works Yard be received as information and staff proceed as directed

That the deputation be received as information.

That staff report PW-26-039 be received as information; and That condominium waste collection continues with the Council approved program of Option 1: Maintain 2026 Approved Technical Guidelines; and That seasonal area waste collection continues with the Council approved program of Option 1: New Curbside Waste Program: Bi- weekly garbage and weekly green cart and recycling collection; and That private, narrow, and unmaintained roads noted in the report continue with common collection using front end bins where applicable; and

That a cost recovery fee of $5 per garbage container be implemented for disposal at transfer stations between September 28, 2026, and November 28, 2026.

That the deputations from Paul Vehof, Karen Scott Booth and Harrish Rajput in regard to 45 Peel St. be received as information.

That Report CDS-26-109, be received for information; And that the application affecting the lands described as Post Office/Ventin Building, 45 Peel Street, Simcoe, Norfolk County, to repeal Designation By-law 81-26 under Part 4 of the Ontario Heritage Act 1990, be refused. Councillor Duthie requested a recorded vote. Yeas (6): Councillor Brunton Councillor Huffman, Councillor Masschaele, Councillor Veri, Councillor Duthie, Councillor Vandendriessche, Nay (1): Councillor Van Paassen With a 6/1 vote that Motion was

That Council-in-Committee enter Closed Session at 3:56 p.m. to discuss item 8.1 Ontario Land Tribunal File Update - Woodway Trail pursuant to Section 239 (2) (f) of the Municipal Act, 2001 as amended as the subject matter pertains: (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

That Council-in-Committee reconvened in open session at 4:08

That Closed Session item 8.1 Ontario Land Tribunal File Update - Woodway Trail be received as information and; That staff proceed as directed by Council.

That the meeting be adjourned at 4:12 p.m.