Council-in-Committee

That agenda item 6.5 and 6.5.1 be

That the agenda be approved as amended.

That Council-in-Committee enter closed session at 1:09 p.m., pursuant to the Municipal Act, 2001, as amended, section 239(2)(b)(d)(e) and (f) to discuss matters pertaining to:  personal matters about an identifiable individual, including municipal or local board employees; and  labour relations or employee negotiations; and  litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and  advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

That Council-in-Committee reconvene in open session at 2:33 p.m.

That Council receives Report CAO-24-043 - Talent Management Strategy; and That Council hereby directs staff to proceed with the creation of a permanent full- time Organizational Specialist Human Resource position responsible for leading the implementation of the Talent Management Strategy; and That Council hereby directs staff to adjust the Norfolk County’s non-union salary bands to align each pay band to the 60th percentile of the market, within a pay-for performance framework.

That Consent items 5.1 to 5.5 be approved as presented. 5.1 2023 Development Charge Obligatory Reserve Fund Annual Statement, CS-24-059 THAT Report CS 24-059, 2023 Development Charges Obligatory Reserve Fund Annual Statement be received as information; AND FURTHER THAT the 2023 Development Charge Annual Reserve Fund Statement be made available on Norfolk County’s website or upon request. 5.2 Special Event 2024-05 - Delhi BIA Ford Mustang Car Show - Temporary Road Closure - CS-24-032 THAT the Information Memo regarding the Special Event 2024-05 – Delhi BIA Ford Mustang Car Show be received as information. 5.3 Special Event 2024-06 - Port Dover Pinup Picnic - Temporary Road Closure - CS- 24-052 THAT the Information Memo regarding the Special Event 2024-06 Port Dover Pinup Picnic Temporary Road Closure 2024 be received as information. 5.4 Special Event 2024-20 - Helpers in Heels - Temporary Road Closure - CS-24-074 THAT the Information Memo regarding the Special Event 2024-20 – Helpers in Heels be received as information. 5.5 Special Event 2024-08 - Pride Day 2024 - Temporary Road Closure CS-24-078 THAT the Information Memo regarding the Special Event 2024-08 Pride Day 2024 Temporary Road Closure 2024 be received as information.

That the Deputation by Maryan Gemus regarding the Municipal Water Bill be received as information.

That the Deputation by Perthida Andrews regarding the Municipal Water Bill be received as information.

That the Deputation by Janice Davy regarding the Municipal Water Bill be received as information.

That the Deputation by Amie Ferris regarding the Port Dover Kinsmen Splash Pad be received as information.

That the Customer Experience Strategy presentation be received as information.

That Communication items 8.1 to 8.7 be received as information. 8.1 Letter from Cindy Mitton-Wilkie, Fisheries and Oceans Canada, Ontario and Prairie Region Team Leader re: Lake Erie Watershed Engagement 8.2 Emergency Management and Civil Protection Act Compliance Results 8.3 Letter from the Hon. Lisa Thompson, Minister of Agriculture, Foodand Rural Affairs re: EDCO Awards of Excellence 8.4 Grand River Conservation Authority re: Watershed-based Resource Management Strategy – Consultation Period 8.5 Letter from Dr. Leslyn Lewis, MPP, to the Hon. Sean Fraser, Minister of Housing, Infrastructure and Communities re: Norfolk County Inter Urban Water System 8.6 Petition re: Multi Purpose Floor Use - Recreation Centre 8.7 Letter from the Hon. Todd McCarthy, Minister of Public and Business Service Delivery re: Online Marriage License Application Pilot Program

That Staff Report CD-24-057, Standardization of Archives High Density Storage System, be received as information; and That Council permit a single source standardization of the Spacesaver Wheelhouse Mechanical Assisted High Density Storage System for a ten (10) year term; and Further that Council approves Spacesaver Solutions Limited as the single source supplier of the Wheelhouse Mechanical Assisted High Density Storage System pursuant to section 4.8.4 of Norfolk County Purchasing Policy CS-02.

That Staff report EIS-24-035, Norfolk County Shoreline Assessment be received as information with all materials contained in the Attachments, prepared by W.F. Baird & Associates Coastal Engineers Limited; and, Further that the financial impacts related to the implementation of shoreline management projects and additional assessments be

That Staff Report EIS-24-013 Stormwater Program Update be received as information.

That the Information Memo regarding the Norfolk Road Safety Committee be received as information.

That Staff Report EIS-24-033 Pre-Tender Budget Amendment Updates – Port Dover Wastewater Treatment Plant Upgrades - Phase 1 be received as information; and That the Approved Capital Budget for Project 5831507 Port Dover WWTP Upgrades Phase 1 be amended (increased) by $7,658,000 to a total allocation of $37,037,000 (rounded, incl. net HST) with funding to be provided from the CCBF Reserve Fund, and the issuance of debentures; and That Council delegate the tender award and execution of the Port Dover Wastewater Treatment Plant Upgrades construction contract to the Chief Administrative Officer should the tender close during Council recess, provided the tender values are within the approved budget; and Further That Council authorizes a new consultant agreement be executed with the engineering consultant for the construction administration and inspection services required for the Port Dover Wastewater Treatment Plant Upgrades Phase 1 completion including retainage of statutory holdback of 10% as outlined in the Construction Act starting in 2024 after tender award and construction contract execution.

That staff report OPS-24-016 Roadway Pavement Marking Budget Amendment be received as information; and That staff be authorized to execute a contract with Berkim Construction Inc.for Cooperative Bid for Transverse Line Painting in the amount of $358,300 (rounded, incl. net HST); and Further that the Final 2024 Levy Supported Operating Budget associated with Cooperative Bid for Transverse Line Painting be amended from $154,800 to $358,300 to accommodate the required increase of $199,900.

That Staff Report CS 24-063, Summary of Bid Awards for the period ending April 23, 2024, be received as information; and That the Director, Roads be authorized to execute a contract with Dufferin Construction Company, Black Armour Asphalt Products Inc. and GIP Paving Inc. for Request for Tender OPS-RDS-24-70 Supply and Pick-Up of Hot Mix and Cold Patch Asphalt in the amount of $1,553,600 (excluding HST); and That the Director, Environmental Services be authorized to execute a contract with Civica Infrastructure Inc. for Request for Tender EIS-ES-24-05 County Wide Inflow and Infiltration Program 2024-2029 in the amount of $625,000 (excluding HST); and That the Director, Strategic Innovation and Economic Development be authorized to execute a contract with Workforce Planning Board of Grand Erie for Request for Proposal CD-ED-24-05 Quality of Life for Workers Study in the amount of $36,100 (excluding HST); and Further that the Levy Supported Operating Budget associated with Request for Proposal CD-ED-24-05 Quality of Life for Workers Study be amended from $25,000 to $37,000 (rounded, incl. net HST) to accommodate the required increase of $12,000 with the variance to be funded by offsetting savings within the Economic Development department.

That Report CS-24-061 Provincial Download – Provincial Offences Act Part III Prosecution Services be received for information; and That Norfolk County accepts responsibility for the prosecution of Provincial Offences Act Part III matters as directed by the Province starting September 1, 2024; and That Norfolk County enters into an agreement for prosecution services with Ross & McBride for Part III matters starting September 1, 2024; and Further that the Treasurer/Director, Financial Management & Planning be authorized to execute any documents required to enact the transfer.

That Council-in-Committee enter closed session at 6:32 p.m., pursuant to the Municipal Act, 2001, as amended, section 239(2)(c) to discuss matters pertaining to:  a proposed or pending acquisition or disposition of land by the municipality or local board.

That Council-in-Committee reconvene in open session at 6:54 p.m.

That Council-in-Committee hereby adjourn at 6:55 p.m.