Council-in-Committee

THAT the agenda be approved with the following amendments:  Add Agenda Item 3.1. Confidential Closed Companion Information Memo for EIS-22-C19  Amend Agenda Item 4.3. Public Requests – Speed Zone Reductions, EIS- 22-076  Add Agenda Item 5.1. Deputation Tamra Smith Re: Rise  Add Agenda Item 8.2.2. Information Memo - Bill 23 - More Homes Build Faster Act, 2022  Add Attachment C: Committee Governance Slide Deck to Agenda Item 8.6.5. Advisory Committee Governance Review, CAO-22-130  Add discussion on recorded votes under Office of the Chief Administrative Officer Reports  Move Agenda Item 8.6.9. Advisory Committee Terms of Reference Review, CAO-22-137 from Consent to Staff Reports

THAT Committee enter into closed session at 1:04 p.m. pursuant to Section 239 (2) of the Municipal Act, 2001 as amended as the subject matter pertains to: (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose and (h) information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them to discuss: 3.1 Multi-year Procurement Contracts 3.2 Utility Locates 3.3 Information Memo - Emergency Housing Services Funding Sources - Companion Memo to Staff Report CS-22-175

THAT Committee reconvene in open session at 3:00 p.m.

THAT Staff Report EIS-22-C19, Confidential Report - Multi-Year Procurement Contracts, be received as information; AND THAT staff be directed to proceed with Option 2 contained within EIS-22-C19, Confidential Report - Multi-Year Procurement Contracts; AND FURTHER THAT staff be directed to report back to Council-in- Committee at a future date.

THAT the following motions be approved on consent: 4.1 Community Safety Zone – James Street Delhi, EIS-22-084 THAT Staff Report EIS-21-084 be received as information; AND THAT a Community Safety Zone be created on James Street in Delhi from Lansdowne Avenue to Brock Avenue (1,000 meters); AND FURTHER THAT a by-law be enacted by Council to create the Community Safety Zone on James Street in Delhi from Lansdowne Avenue to Brock Avenue in effect 7 days a week 24 hours a day. 4.2 Municipal Drain Construction Cost Recovery Policy Amendment, CS- 22-184 THAT Staff Report CS-22-184 Municipal Drain Construction Cost Recovery Policy Amendment be received; AND THAT Council rescind Policy PW-01: Municipal Drain Construction Cost Recovery; AND THAT Council approve Policy CS-22: Municipal Drain Construction Cost Recovery. 4.3 Public Requests – Speed Zone Reductions, EIS-22-076 THAT Staff Report EIS 22-076 Public requests – Speed Zone Reductions be received as information; AND THAT Norfolk County Council execute a by-law authorizing road staff to post a 60 km/h speed zone on West Street from 750 meters east of Hillcrest Road to 600 meters west of Hillcrest Road; AND THAT Norfolk County Council execute a by-law authorizing road staff to post a 50 km/h speed zone on Hillcrest Road from Highway 3 to West Street; AND THAT Norfolk County Council execute a by-law authorizing road staff to post a 60 km/h speed zone on Hillcrest Road from West Street to 350 meters north of St Johns Road; AND THAT N

THAT Staff Report CS 22-175, Summary of Bid Awards for the period ending October 25, 2022, be received as information; AND THAT the closed session companion memo ‘Emergency Housing Services Funding Sources’ for Request for Proposal HSS-SSH-22-04 be received as information; AND THAT the Director, Roads be authorized to execute a contract with Fitch General Contracting Inc, Griffin Landscape Management Solutions Inc., Steve Mussel’s Snow and Lawn Service, Jody’s Lawn Care Inc., Backyard Retreats, Verdant DBM Inc., Complete Property Maintenance for Request for Tender OPS-RDS-22-24 Winter Maintenance of Municipal Parking Lots and Sidewalks 2022/2023 – 2025/2026 Winter Seasons in the amount of $543,583.30 for the 2022/20223 Winter control season. AND THAT the Acting Director, Social Services & Housing be authorized to execute a contract with Haldimand-Norfolk Resource, Education and Counselling Help (H-N R.E.A.C.H.) for Request for Proposal HSS-SSH- 22-03 EarlyON Targeted Services for an initial term of three (3) years, from January 2nd, 2023 to January 1st, 2026 in the amount of $150,000.00 (excluding HST), with an option to renew the contract for two (2) additional one (1) year terms totaling $100,000.00 (excluding HST); AND THAT the Acting General Manager, Health and Social Services be authorized to execute a contract with Haldimand-Norfolk Resource, Education and Counselling Help (H-N R.E.A.C.H.) for Request for Proposal HSS-SSH-22-02 EarlyON Universal Services for an initial

THAT Staff Report CAO 22-142 Composition of Police Service Board be received for information; AND THAT County Council recommend Option 1 to the Ministry of the Solicitor General for the future composition of the Police Service Board consisting of 3 Council members, 1 community representatives and 1 provincial appointee.

THAT the deputation provided by Tamra Smith regarding RISE be received as information.

THAT the following communication items be received as information: 7.1 Information Memo - Special Event 2022-41 - Port Dover Christmasfest - Temporary Road Closure 7.2 Information Memo - Special Event 2022-42 - Simcoe Christmas Panorama - Temporary Road Closure 7.3 Information Memo - Special Event 2022-43 - Delhi BIA Christmas Parade - Temporary Road Closure, CS-22-179 7.4 Information Memo - Property Sale Update - Butler - CS-22-176

THAT Staff Report CD-22-107, Development Process Implementation Items Regarding 225 & 230 Chapman St and 2 Lynn St, Port Dover be received for information; AND THAT Council Member Veri be appointed to the Urban Design Panel to provide feedback on the site development for 225 & 230 Chapman St and 2 Lynn St, Port Dover as per the land use decision for the subject site and in accordance with the Terms of Reference attached to report CD-22-107; AND FURTHER THAT pursuant to subsection 45(1.4) of the Planning Act that all Minor Variances for the subject lands, municipally described as 225 & 230 Chapman Street and 2 Lynn Street, shall be exempted from the two-year moratorium contemplated in subsection 45(1.3) of the Planning Act.

THAT the rules of procedure be waived by 2/3 majority to dispose of the notice provision related to Mayor Martin's notice of motion regarding the commenting period of Bill 23.

WHEREAS on October 25, 2022, the Provincial government introduced Bill 23 known as the “More Homes Built Faster Act, 2022”; AND WHEREAS the overall stated purpose of Bill 23 is to introduce several legislative changes to increase housing supply throughout Ontario and to achieve the province’s goal of 1.5 million homes over the next ten years; AND WHEREAS the proposed changes include significant changes to six pieces of legislation including but not limited to development charges reform, diminished role of conservation authorities, removal of legislated planning responsibilities from some upper-tier municipalities, removal of public consultation in relation to subdivisions, adjusting the rights of appeal by third parties, and adjusting how growth-related capital infrastructure is paid for; AND WHEREAS commenting timelines for these new proposed changes is constricted with some comments due on November 24, 2022, for many of the proposed changes; AND WHEREAS given the enormity of the proposed changes and potential long-term financial impacts to municipalities, including Norfolk County, additional time is needed to review, engage, and analyze the proposal to provide informed feedback; NOW THEREFORE BE IT RESOLVED THAT 1. the County formally request the Ministry of Municipal Affairs and Housing extend the commenting period for all components of the proposed Bill 23 to at least January 15, 2023 to allow for a more informed consultation period, and the letter be circulated to all mu

THAT Staff Report EIS-22-032, Port Dover WTP – Phase 2 Pre- Purchase Equipment, be received as information; AND THAT Council permit a single source supply as outlined in Norfolk County’s Purchasing Policy CS-02, section 4.8.4 with Trojan Technologies Inc. for the purchase of the Ultraviolet disinfection equipment required for Phase 2 of the Port Dover WTP Upgrades; and, AND FURTHER THAT the General Manager, Environmental and Infrastructure Services be authorized to execute a purchase order with Trojan Technologies Inc. in the amount of $298,609.00 for the purchase of the Ultraviolet disinfection equipment to be included in the Phase 2 construction tender.

THAT Staff Report OPS 22-48 Simcoe Food Forest be received as information; AND THAT Norfolk County Council endorses the project and approves of the location of Water Works Park, Chapel Street, Simcoe; AND FURTHER THAT Norfolk County Council directs Ops staff to enter into a Memorandum of Understanding with the representatives of RISE to outline responsibilities for project oversight and risk management.

THAT Staff Report CAO-22-129, ZOLL Cardiac Monitors and Equipment be received as information; AND THAT Council permit a single source standardization as outlined in Norfolk County Purchasing Policy CS-02, section 4.8.4 for the mandatory replacement of the ZOLL X Series cardiac monitors/defibrillators and associated equipment; AND FURTHER THAT Council approves ZOLL Medical Corporation, Canada, as the sole source supplier of replacement ZOLL X Series cardiac monitors/defibrillators and associated equipment pursuant to section 4.8.5 of the Purchasing Policy.

THAT Staff Report CAO 22-143 Re: Police Service Board – Community Member Appointment be received for information; AND THAT County Council approve the appointment of Mr. Michael Cruse to the Police Service Board for a term of December 1, 2022 to November 14, 2026.

THAT Staff Report CAO 22-132 be received for information; AND THAT staff be directed to schedule bi-monthly Council Workshops in 2023 as discussed by Committee.

THAT the Information Memo regarding Chair/Vice Chair and Deputy Mayor Appointments be received as information; AND THAT Council approve the rotational appointment of Chair and Vice Chair for Council-in-Committee meetings and the rotational appointment of Deputy Mayor as outlined in this report for the 2022 – 2026 term of Council.

THAT Staff Report CAO-22-130, Advisory Committee Governance Review, be received for information; AND THAT based on staff recommendations Council approve the following; Continuation of the following Advisory Committee of Council:  Health and Social Services Advisory Committee Support to implement or continue the following Advisory Committees subject to further review of the Terms of Reference and staff bringing back a report for further consideration prior to the end of January 2023:  Tourism and Economic Development Advisory Board  Sustainability Advisory Committee Direction to staff to bring back more information for consideration on the following Advisory Committees:  Norfolk County Trails Advisory Committee  Port Dover Harbour Marina Advisory Board Discontinuance of the following Advisory Committees of Council:  Community Policing Committee  Telecommunications Committee  Alligator Tug Advisory Committee (to transition to a working group)  Climate Change Committee (to be combined into a new Sustainability Advisory Committee)  Energy Conservation Committee  Heritage and Culture Committee  Port Dover & District Lions Community Center Management Committee  Delhi Tobacco Museum & Heritage Centre (to transition to a task force)  Teeterville Pioneer Museum Advisory Committee (to transition to a task force)  Norfolk War Memorial Honour Roll Ad Hoc Advisory Committee  Port Dover Kinsmen Management Committee  St. Williams and Area Community Centre Committee  St. Wi

THAT the following Committees of Council remain in place with their current Terms of Reference:  Accessibility Advisory Committee  Heritage Advisory Committee  Committee of Adjustment/Court of Revision

THAT staff be directed to continue with the Agricultural Advisory Board and the Recreation Advisory Board subject to a review of and required revisions to the Committee's Terms of Reference; AND FURTHER that staff bring back a report for Council's consideration prior to the end of January 2023.

THAT Staff Report CAO-22-134 Advisory Committee Appointments Procedure be received as information; AND THAT staff be directed to proceed with Advisory Committee member recruitment and appointment through the current process (Option 1) with an intent to appoint the members for a four (4) year term to run concurrent with the term of Council; AND THAT staff be directed to create a policy and applicable procedures to establish an Appointments Committee of Council that would be responsible for Advisory Committee appointments for Council consideration at a future date.

THAT Staff Report CAO-22-125 Appointment of Members of Council to External Boards and Committee be received as information; AND THAT Councillor Columbus be appointed to the Board of Management of the Delhi Business Improvement Area; AND THAT Councillor Duthie and Councillor Brunton be appointed to the Board of Management of the Downtown Simcoe Business Improvement Area; AND THAT Councillor Huffman and Councillor Masschaele be appointed to the Norfolk County Public Library Board; AND THAT Councillor Vandendriessche be appointed to the Board of the Norfolk Federation of Agriculture; AND THAT Councillor Huffman be appointed to the Board of the Haldimand-Norfolk Housing Corporation; AND THAT Councillor Vandendriessche be appointed to the Lake Erie Region Source Protection Committee; AND THAT Councillor Van Paassen be appointed to the Tom Howe Landfill Site Community Liaison Committee; AND THAT Councillor Duthie be appointed to the Emergency Management Program Committee; AND THAT these appointments be for a term of one year, to expire on November 30, 2023; AND THAT Councillor Columbus, Councillor Masschaele, Councillor Van Paassen, and Councillor Brunton be appointed to the Board of Directors of the Long Point Regional Conservation Authority for a term of two years to November 30, 2024; AND FURTHER THAT Norfolk County Council delegate authority to Haldimand County Council to directly select and appoint a representative from their sitting Council to represent the interest of Norfol

THAT Staff Report CAO 22-145 Re: Council Orientation – Rescheduling Dates be received for information; AND THAT Council approve the following Council Orientation Workshop dates: December 6, 2022: 9:00 am to 1:00 pm  Human Resources, Respectful Workplace and Worksite Health and Safety  Planning & Development  Infrastructure December 14, 2022: 9:30 am to 3:00 pm  Strategic Priorities

THAT Staff Report CAO-22-137 Advisory Committee Terms of Reference Review be received as information; AND THAT the updated Advisory Committee Terms of Reference template be adopted for all Advisory Committees established during the 2022-2026 Term of Council.

THAT the discussion on recorded votes be received for information.

THAT Committee enter into closed session at 6:15 p.m. pursuant to Section 239 (2) of the Municipal Act, 2001 as amended as the subject matter pertains to (c) a proposed or pending acquisition or disposition of land by the municipality or local board and Pursuant to Section 239 (2) of the Municipal Act, 2001 as amended as the subject matter pertains to: (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board to discuss:

THAT Committee reconvene in open session at 7:04 p.m.

THAT Staff Report EIS 22-C17, Road Widening Land Purchase for Ward 4, be received as information; AND THAT staff be directed to negotiate an Agreement of Purchase and Sale as outlined in closed session; AND THAT the Mayor and Clerk be authorized to execute the Agreement of Purchase and Sale and any other documents necessary to complete the transaction; AND FURTHER THAT an information memo be brought forward at a future meeting to update Council.

THAT Staff Report EIS-22-C18, Land Purchase (Ward 7), be received as information; AND THAT staff be directed to negotiate an Agreement of Purchase and Sale as outlined in closed session; AND THAT the Mayor and Clerk be authorized to execute the Agreement of Purchase and Sale and any other documents necessary to complete the transaction; AND FURTHER THAT an information memo be brought forward at a future meeting to update Council.

THAT Staff Report OPS-22-015 Ward 4 Property Lease be received as information; AND THAT staff be directed to proceed as directed in closed session.