Council-in-Committee

That the agenda be approved as presented.

That Council hereby approve pulling item 4.1 Report CD-24-014, CN Rail Line Update be pulled from Consent agenda for discussion. Having achieved a 2/3 majority vote this motion was declared,

That Report CD-24-014, CN Rail Line Update, be received for information; and That a staff report be brought forward to a future Council meeting with recommending a position respecting maintaining the unused portion of the lot; and Further that a written response or deputation be requested from SCOR and property owners regarding their position.

That the following Consent items be received for information: 4.2 Information Memo - Asset Disposal Statistics for 2023 - CS-24-020 4.3 Information Memo - ROMA 2024 Conference Update - CAO-24-013 4.4 EIS-24-012 Ninth Concession Drain - Request to Abandon - EIS-24-012

That the Deputation by Scott Robinson regarding the Vittoria Dam Class Environmental Assessment be received as information.

That the Deputation by Paul Morris regarding the Paid Parking Pilot Project be received as information.

That the Deputation by Jenny Ball regarding Paid Parking in Port Dover be received as information.

That Report EIS-24-004 Waste Collection in the Simcoe BIA be received as information; and That Council provide reimburse the Simcoe BIA up to a maximum of $6900 for garbage collection in downtown Simcoe, to be funded from the Council Initiative Reserve. And That this matter be discussed during the 2025 Levy budget.

That Report EIS-24-004 Waste Collection in the Simcoe BIA be received as information.

THAT Report EIS-24-007 – Colborne Street North Phase 2 Reconstruction, EIS-ENG-24-37 be received as information; and AND THAT the General Manager of Environmental and Infrastructure Services be authorized to execute a contract with Stonecast Contracting Ltd. For Tender EIS-ENG-24-37 Colborne Street Phase 2 Reconstruction in the amount of $3,400,229.27 (excluding HST); AND THAT the Approved Capital Budget for Project 5531904 Colborne St. N. (Robinson to Windham) be amended from $5,945,000 to $6,144,000 (rounded, incl. net HST) to accommodate the required increase of $199,000, with funding to now be provided from the Roadway Construction Reserve ($556,000), the OCIF Reserve Fund ($4,035,000), the Wastewater Reserve ($803,000), and the Water Reserve ($750,000); AND FURTHER THAT the funding source in the Approved Capital Budget for Project 5532442 Norfolk County Rd 28 (Norfolk Rd 23 to Fairground) be amended from $1,800,000 from the OCIF Reserve Fund to $1,800,000 from the CCBF Reserve Fund.

That Council approve seasonal paid parking in Port Dover for the angled parking around Powell Park.

That Staff Report OPS-24-003 Seasonal Paid Parking Program be received as information; and That Council approve seasonal paid parking in Port Dover in the lots only, that includes Clinton Street, Elmer Lewis, and Habour Street; and That Council approve a $4.00/hour fee; and That the 2024 User Fee By-law 2023-82 be updated as required.

That Council approve the staff recommendation to continue with seasonal paid parking in Turkey Point from June 15th to Labour Day as outlined for each community as shown in Paid Parking Turkey Point 2023 Attachment D; and That two spots on the map be identified as 15 minutes free pick-up zones.

That Council approve the staff recommendation to continue with seasonal paid parking in Long Point, as outlined for each community shown in Paid Parking Long Point 2023 Attachment C.

That Council direct staff to bring forward a by-law to implement specified seasonal paid parking zones in Long Point, Port Dover, and Turkey Point; and That Council authorizes a single source supply as outlined in Norfolk County Purchasing Policy CS-02, Section 4.8.4 with Hotspot Parking for a five (5) year term commencing March 1, 2024, and ending December 31, 2028, to provide mobile and stationary parking services, as identified within the report through a cost share agreement structured 85/15 in favour of Norfolk County.

That the main motion be amended by changing the phrase “No daily time limit” to “a 4 hour time limit”.

That Council approves a 2024 fee of $4.00/hour in all paid parking zones and $35.00 per vehicle registration fee, to allow paid parking for a 4-hour time limit for Port Dover, Long Point, and Turkey Point; and That Council approve the paid parking hours of 10 a.m. to 6 p.m. daily for Long point and Turkey Point.

That the 2024 User Fee By-law 2023-82 be amended to include a paid parking rate of $4.00/hour for parking zones as amended, and $35.00 for the resident vehicle registration fee, with rates subject to review and approval by Council through the annual user fee renewal process; and That Council approve one (1) additional temporary full-time By-law Enforcement Summer Student position (0.35 FTE) to be funded by paid parking revenues on an ongoing basis, contingent upon the continuation of the paid parking program.

That staff be directed to bring back recommendations, as outlined in previous Council reports, on the utilization of the $150,649 in surplus funds generated from the 2022 and 2023 paid parking pilot programs currently being held in the Contingency Reserve and any future surplus funds.

That report CS-24-006 Municipal Drain Maintenance Cost Recovery Policy Review be received as information; and That Policy CS-22 Municipal Drain Construction Cost Recovery be amended to include reference to both drain construction and maintenance cost recovery; and Further that Policy PW-02 Municipal Drain Maintenance Cost Recovery be rescinded.

That Staff Report CS 24-018, Summary of Bid Awards for the period ending January 23, 2024, be received as information; and That the General Manager, Environmental and Infrastructure Services be authorized to execute a contract with Elgin Construction for Request for Tender EIS-ENG-24-38 Talbot Street Reconstruction in the amount of $2,054,324.02 (excluding HST); and Further that the Approved Capital Budget associated with Request for Tender EIS-ENG-24-38 Talbot Street Reconstruction be amended from $2,250,000 to $2,276,000 (rounded, incl. net HST) to accommodate the required increase of $26,000.00 with the variance to be funded by the Wastewater Reserve.

That Staff Report CS-24-019 Change in Telephone Service Provider be received as information ; and That Council authorize a sole source supply as outlined in Norfolk County Purchasing Policy CS-02, Section 4.8.5 with Rogers Communications for the Cloud Contact Centre identified in Appendix A of this report for a term of 5 years.

That Report CS-23-146 Development Agreement Surety Bonds be received for information; and That staff be directed to move forward with the implementation of the acceptance of surety bonds as security on development agreements; and Further that staff be directed to report back to Council and provide an update on the use of surety bonds and any challenges/successes resulting from the change in process.

That the Information Memo regarding the 2023 BMA Municipal Study Results be received as information.

That Staff Report CAO-24-015, Standardization of Hydrogen Sulphide Monitoring Equipment, be received as information; and That Council permit the single source standardization of Draeger brand of gas monitoring equipment and accessories during the procurement process for an additional period of five (5) years in accordance with Norfolk County Purchasing Policy CS-02, Section 4.8.4.

That report Norfolk County Council Appointments be received for information; and That staff be directed to prepare a by-law authorizing updated Norfolk County Council appointments to Agencies, Boards and Committees to be brought forward to a future meeting for Council’s consideration.

That Staff Report CAO-24-020 “Governance Options for the Port Dover Harbour Marina and Port Rowan Marina" be

That Committee enter closed session at 6:39 p.m., pursuant to the Municipal Act, 2001, as amended, section 239(2)(e) to discuss the following matters pertaining to litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board: 13.1 Port Rowan Drinking Water System 13.2 Port Dover Water and Wastewater Update 13.3 Report CS-24-002 - Insurance Claims and Litigation

That Committee reconvene in open session at 7:25 p.m.

That the following Closed Session items be received for information: 13.1 Port Rowan Drinking Water System 13.2 Port Dover Water and Wastewater Update 13.3 Report CS-24-002 - Insurance Claims and Litigation

That Council-in-Committee hereby adjourn at 7:26 p.m.