Council-in-Committee

THAT the agenda be approved with the following amendments:  Amendments to item 4.8 regarding the consent staff report Establishment of Joint – Municipal Election Compliance Audit Committee  Addition of item 4.11 Staff Report CS-22-049 Statement of Council Remuneration and Expenses  Addition of item 7.13 Information Memo regarding Annual Insurance Claims Summary  Clerical changes to item 8.6.1 Staff Report CAO-22-005 regarding the proposed Property Standards By-law and amending attachment 2  Appendix P was replaced with the updated version in item 8.2.1 for Staff Report CD-22-019  Amendments to the wording of item 10.1 regarding Councillor Martin’s Notice of Motion about Port Dover Pier Benches

THAT Committee enter closed session at 1:05 p.m. to discuss staff reports: 3.1 CS-22-C03 regarding Ward 5 Property Update; 3.2 CAO-22-012 regarding Proposed Automated School Bus Camera System Program, and Information Memos; 3.3 Off Road Vehicle Usage of County Roadways Woodlots 3.4 Labour Relations Item pursuant to Section 239(2)(d)(e)(f)(i)(k) of the Municipal Act, 2001 as amended as the subject matter pertains to labour relations or employee negotiations; litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; a position, plan, procedure, criteria or instruction to be applied to any negotiations

THAT Committee reconvene in open session at 2:06 P.M.

THAT Report CS-22-C03, Robinson Administration Building – Update, be received as information; AND THAT direction has been provided to staff and external legal counsel in closed session.

THAT Confidential Report CAO-22-012 Proposed Automated School Bus Camera System Program be received for information.

THAT the closed companion memo regarding off road vehicle usage of County Roadways and Woodlots be received as information; AND THAT the information memo regarding labour relations item be received as information.

THAT the following motions be approved on consent: 4.1 CD-22-020 Delegated Authority Request for Industrial Land Promotion MOU THAT CD 22-020, be received as information; AND THAT Council delegates authority to the General Manager of Community Development to execute the Memorandum of Understanding (MOU) regarding the marketing and promotion of privately owned industrial properties in Norfolk County. AND FURTHER THAT the necessary by-law be prepared. 4.2 EIS-22-008 Report to Hire an Engineer under the Drainage Act Kwasnik Petition THAT staff report EIS 22-008 Report to hire an engineer under the Drainage Act, Kwasnik Petition be received as information. AND THAT Council accept the Petition for Drainage Works by Owners form signed by Paul and Michelle Kwasnik. AND FURTHER THAT Council appoints the firm of K. Smart Associates Limited in accordance with Drainage Engineering Services Roster. 4.3 CS-22-025 2022 Delhi and Simcoe Business Improvement Areas Budgets THAT Report CS-22-025 2022 Delhi and Simcoe Business Improvement Areas Budgets be received as information; AND THAT the Delhi and Simcoe Business Improvement Areas 2022 Operating Budgets be approved as submitted; AND FURTHER THAT staff prepare the By-Law to approve the special BIA levy to all rateable properties within the Delhi and Simcoe BIAs. 4.4 CS-22-030 Joint and Several Liability Reform THAT Staff Report No. CS-22-030 Joint and Several Liability Reform be received as information; AND THAT the Mayor be authorized to s

THAT Staff Report CS-22-040, Special Event 2022-02 – Turkey Point Beach Race, be received as information; AND THAT Council authorize staff to approve the request from Substance Projects Inc. to temporarily close Old Hill Road from Front Road to Cedar Drive, between the hours of 10:00 a.m. and 2:00 p.m. on Saturday, April 9, 2022.

THAT Staff Report CS 22-044, Summary of Bid Awards for the period ending February 22nd, 2022, be received as information; AND THAT the Chief Administrative Officer be authorized to execute a contract with G. Douglas Vallee for Request for Proposal EIS-ENG-22-71 Engineering Services for 2023 Structure Rehabilitations and Replacements in the amount of $266,317.45 (excluding HST); AND THAT Council be advised of a potential unfavourable change in scope related to Structure #P000009 included in Request for Proposal EIS-ENG-22-71 Engineering Services for 2023 Structure Rehabilitations and Replacements. The construction component included in the 2022-2031 Capital Plan for this structure was budgeted for a rehabilitation, however, upon further consideration staff feel an engineer may recommend a full replacement of the structure which would render the construction budget insufficient. No budget amendment is required at this time, however, Council will be notified when tendering for construction, and the 2023 Capital Budget request may be adjusted for this project based on the outcome of the engineering assessment of these structures; AND THAT the General Manager, Operations be authorized to execute a contract with East Court Ford Lincoln for Request for Tender OPS-FLT- 22-12 Supply and Delivery of One (1) New Standard Height Roof ¾ Ton Van in the amount of $55,401.46 (excluding HST); AND THAT Council be advised of a favourable change in scope related to Request for Tender OPS-FLT-22-

THAT Report CAO-22-029 Re: 2022 Municipal Election - Use of Corporate Resources for Election Purposes Policy be

THAT the deputation provided by George Santos, Police Services Board Chair, regarding Traffic Calming Measures/Automated Speed Enforcement on North Street N. of Hwy 24 be received as information

THAT the information provided through the deputation by George Santos, Police Services Board Chair, regarding Traffic Calming Measures, Automated Speed Enforcement on North Street N. of Hwy 24 be forwarded to the Road Safety Committee for their review and consideration; AND THAT Staff bring forward any further areas of road safety concern in concert with Police Services Board and the Road Safety Committee.

THAT the deputation provided by Andy Kooistra, Waterford Heritage Trail Association, regarding Trail Paving from Waterford to Brant County be received as information.

THAT the deputation provided by Andrew Schneider, Erie Beach Hotel, regarding Paid Parking Pilot Project be received as information.

THAT the presentation provided by Bob Fields, Project Manager, Traffic Services, regarding the Seasonal Paid Parking Pilot Project be received as information.

THAT Committee receive as information the Communication items inclusive of: 7.1 Information Memo - Designated Spokesperson Litigation Matters 7.2 Information Memo - Proposed School Bus Camera System 7.3 Information Memo - 2021 Drinking Water Summary Report 7.4 Information Memo - Property Sale Update - Langton Administration Building 7.5 Information Memo - Asset Disposal Statistics – January 1 to December 31, 2021 7.8 Information Memo - Property Sale Update - Part Road Allowance between Concessions 2 and 3, STR, Middleton, Norfolk County 7.9 Information Memo - Applications Approved Under Delegated Authority - Section 357, 358 and 359 7.10 Information Memo - Downtown Homeless Support 7.11 The Honourable Steven Guilbeault, Minister of Environment and Climate Change, Re: Agricultural Bale Wrap, Twine and Boat Shrink Wrap Recycling Options 7.12 Downtown Simcoe Business Improvement Area Meeting Minutes - January 14, 2022 7.13 Information Memo - Annual Insurance Claims Summary

THAT the Information Memo regarding the Delegated Authority to Award Purchasing Activity be received as information. AND THAT the Information Memo Council Approved Options Update be received as information.

THAT Report CD-22-019, Economic Recovery Plan Grant Program Intake 2 Recommendation, be received as information; AND THAT Council approves the grants as recommended by the Norfolk County Economic Recovery Taskforce in Table 2 of staff report CD-22-019; AND FURTHER THAT Staff be directed to proceed with the payment of the Economic Recovery grants to applicants as approved.

THAT Council receive Staff Report OPS-22-014 Delhi Kinsmen Pool Project Architect and Construction Administration Sole Source Approval as information; AND THAT Council permits a sole source procurement as outlined in Norfolk County Purchasing Policy ECS-02, section 4.8.5 with John MacDonald Architects Inc. to complete the design and construction contract administration of the Delhi Kinsmen Pool Building Renovation and pool shell & filtration system upgrade; AND FURTHER THAT the General Manager, Operations be authorized to negotiate and execute a contract with John MacDonald Architects Inc.

THAT the Waterford Heritage Trail Asphalt Project staff report be received as information; AND THAT Staff include a project in the 2023 Capital Budget for the Waterford Heritage Trail Asphalt Project in the amount of $450,000; AND THAT funding for the Waterford Heritage Trail Asphalt Project be provided from Donations ($350,000), and the Tax Levy ($100,000); AND THAT the Waterford Heritage Trail Asphalt project only proceed in 2023 if the Waterford Heritage Trail Association fundraises the minimum of $350,000 for the project by January 1, 2023; AND FURTHER THAT if the fundraising dollars exceed the $350,000 target, the County Contributions be reduced by the additional fundraising amounts.

THAT Staff Report OPS-22-005 Off Road Vehicle Usage of County Roadways and Woodlots be

THAT Staff Report OPS-22-004 Season Parking Pilot Project be received as information; AND THAT Council approve a seasonal parking fine increase from June 15 to September 15, 2022 in the communities of Long Point, Port Dover, and Turkey Point, subject to approval from the Chief Justice of the Ontario Court of Justice, or designate, as follows:  No Parking: from $75.00 to $150.00  Parking more than time restrictions: from $35.00 to $75.00 AND THAT Council approve implementation of a temporary paid parking program in Long Point, Port Dover and Turkey Point from June 15 to September 15, 2022 as outlined in the zones identified in Attachments 5-7 with the following amendments A) rates to be $6.00 per hour with the first hour free, B) no daily rates, C) hours of paid parking to run from 10 am to 7 pm daily, and D) to add in the Clinton Street municipal lot in Port Dover; AND THAT Council direct staff to bring forward a by-law to implement the seasonal paid parking zones in Long Point, Port Dover and Turkey Point as identified in Attachments 5-7; AND THAT Council authorizes a single source supply as outlined in Norfolk County Purchasing Policy CS-02, Section 4.8.4 with Hotspot for a three (3) month term commencing June 15, 2022 and ending September 15, 2022 to provide mobile and stationary parking services as identified within the report through a cost share agreement; AND THAT Council authorizes an exception as outlined in Norfolk County Purchasing Policy CS-02 Section 13 to perm

THAT Report CS-22-45 2022, County Grant Program Update be received as information; AND THAT Council authorizes moving forward with the 2022 County Grant Program; AND THAT Council authorizes the modifications to Policy MC-05 County Grant Policy for the 2022 Grant Application Process as outlined in the report; AND FURTHER THAT Council directs staff review the current grant program and provide a subsequent report detailing options for Council’s consideration.

THAT Report CS-22-020 Council Initiative Reserve Policy be received for information. AND FURTHER THAT the Council Initiative Reserve Policy as included as Attachment 1 to Report CS-22-020 be approved as presented.

THAT Staff report CAO-22-005 New Property Standards By-law be received as information; AND THAT the new Property Standards by-law be approved as presented/amended. AND THAT the Property Standards Officer Appointment bylaw be approved as presented.

THAT the meeting be adjourned at 6:50 P.M.